Total 2 operations advisor job vacancies in Administrative / Clerical category in D16 Upper East Coast, Bedok, Eastwood, Kew Drive

Job Description: The Admin and Operations Executive – Cleaning will play a vital role in supporting the Cleaning Manager in the administrative and operational aspects of our cleaning social enterprise. You will assist in coordinating day-to-day operations, ensuring smooth workflow, and contributing to the overall efficiency of the cleaning team.
Key Responsibilities:
1.
Administrative Support: Provide administrative assistance to the Cleaning Manager, including handling correspondence, maintaining records, and organizing documentation.
2.
Operational Coordination: Assist in coordinating scheduling, manpower deployment, and resource allocation to optimize cleaning services delivery.
3.
Client Communication: Liaise with clients to gather requirements, address inquiries, and facilitate service arrangements in collaboration with Cleaning sales and marketing.
4.
Data Management: Maintain accurate and up-to-date records of cleaning activities, client interactions, and operational metrics for reporting and analysis purposes.
5.
Procurement and Inventory Control: Manage procurement processes, maintain inventory levels of cleaning supplies and equipment, and coordinate with suppliers to ensure timely delivery.
6.
Training Support: Coordinate training sessions and workshops for the cleaning team, including scheduling, logistics arrangements, and participant communication.

Requirements:
1.
Previous experience in administrative support roles.
2.
Strong organizational abilities with attention to detail and the ability to manage multiple tasks concurrently.
3.
Good verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
4.
Able to work collaboratively with diverse teams, demonstrate initiative, and contribute to a positive work environment.
5.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM software is desirable.

We are looking to hire an Operations Administrative Executive that can provide administrative and operational support to the Operations Department to ensure the smooth functioning of the company's day-to-day activities.

The ideal candidate possesses administrative experience and must be able to work independently with minimum supervision.

This role reports directly to Head of Operations & Safety and dotted line to Head of Human Resources and Administrative.

Job Description:

Provide administrative support to daily operations work includes but not limited to the following:

• Collate and update Operations team weekly schedule and attendance sheet
• Assist on-site permit application and renewal of lifting equipment
• Assist in company vehicle mileage usage, vehicle washing meter reading reporting
• Assist in preparing weekly vehicle washing and warehouse cleaning schedules
• Assist in monthly Operation team activities reporting
• Assist in scheduling meetings and prepare monthly meetings minutes
• Liaise with Insurer on motor insurance claims
• Filing administration and managing office including issuing uniforms, PPE and pantry supplies
• Coordinate and maintain training records
• Ensure the office environment and procedures meet health and safety regulation standards
• Any other tasks as assigned from time to time

Requirement:

• Candidate must possess at least Diploma in Business studies/Administration/Management or equivalent
• At least 3 years of related experience in providing office administration support to operations
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently in fast-paced environment and under tight deadlines
• Must be pro-active, take initiative without waiting for instructions.
• Able to multi-task and meticulous
• Office Location: Tagore Lane