Total 14 operations engineer job vacancies in Administrative / Clerical category in Novotel Living Singapore Orchard

Job Title: Operations Analyst/Operations Manager (Title depends on experience)

Location: Singapore

Working Calendar: Japan Market

About the Company: We are a dynamic hedge fund specialising in Japan

investments, focusing on generating strong risk-adjusted returns. With a core

commitment to excellence in market analysis and operational precision, we are

seeking an Operations Analyst or Operations Manager (depending on experience) to

support our Japan-focused fund operations.

Role Overview: This position will play a key role in supporting the efficient and

accurate operations of the fund’s market activities. Assisting the Head of Operations,

this role offers exposure to the end-to-end trade lifecycle, portfolio reconciliation,

compliance, and market-specific regulatory adherence. This is an excellent

opportunity to gain hands-on experience in hedge fund operations.

Key Responsibilities:

Trade Support: Ensure timely and accurate booking of trades, trade confirmation,

and settlements for the Japan market. Liaise with counterparties, brokers, and prime

brokers to resolve any discrepancies.

Reconciliation: Conduct daily cash and position reconciliations to ensure portfolio

accuracy, investigating and resolving any discrepancies in a timely manner.

Corporate Actions: Monitor corporate actions and ensure all entitlements and

adjustments are correctly applied.

Performance & Reporting: Assist in compiling performance reports, NAV

calculations, and other fund metrics. Ensure reporting accuracy and support Head of

Operations in ad-hoc reporting requests.

Data Management: Maintain accurate portfolio data and assist in managing internal

databases, ensuring timely updates and data integrity.

Process Improvement: Collaborate with the operations team to identify and

implement efficiencies in operational processes, contributing to continuous

improvement initiatives.

Audit: Assist with internal and external audit

Regulatory Compliance: Assist with meeting regulatory reporting requirements

specific to MAS and stay updated on relevant requirements in the future.

MAS reporting: Assist in various forms submission

Stakeholder Collaboration: Liaise with internal departments including investment and

trading to address any operations-related needs and regulatory compliance.

Qualifications:

Education: Bachelor’s degree in Finance, Economics, Business, or a related field.

Experience: 1-6 years of experience in financial operations, trade support, or fund

administration preferred. Exposure to the Japanese market is a plus.

Technical Skills: Proficiency in Microsoft Excel; experience with portfolio/order

management systems is a plus.

Language Skills: Proficiency in English (verbal and written), Japanese is a plus but

not required.

Analytical Skills: Strong attention to detail with an analytical mindset to investigate

and resolve issues effectively.

Communication: Excellent interpersonal and communication skills to work across

different teams and with external parties.

About Us

Quintessential Education (QE) is Singapore’s leading education provider of pre-tertiary academic programmes and university admissions advisory for IGCSE and IB students. QE is committed to providing the best industry-defining plan for academic excellence in supplementary education, guardianship and university admissions. We aim to bring out the best in our students, ignite opportunities and nurture them towards success.

We are looking for committed and talented additions to our team. As an ideal candidate, you should display a proven ability to develop and maintain an environment of trust, diversity, and inclusion within the QE team. You should be able to work with the team to meet deadlines and instill a culture of continuous work improvement.

As part of the position, you will work with the founders, Ivy League and Oxbridge graduates and other high-performing teammates.

Job Duties

• Handle daily admin and front desk duties
• Handle enquiries, present our programmes, match appropriate tutors and mentors.
• Arrange class schedules and feedback for parents, students and tutors
• Arrange invoicing and payments
• Collaborate with relevant stakeholders and partners, manage external agencies and clients to boost sales
• Assist in marketing content curation for above and below the line marketing activities (Blog articles, Instagram, Tik Tok, Videos, Website, Brochures, Wechat, Xiaohongshu)

Job Requirements

• Good communication and interpersonal skills
• Strong research and analytical skills
• Keen eye for detail
• Good attitude to learn and improve
• Strong time management and organisation skills
• Task oriented, conscientious in task documentation
• Strong sense of responsibility in fulfilling tasks well and in accordance with deadlines
• Ability to work independently and as a team
• Knowledge of general business software and aptitude to learn new applications (such as Canva); proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication in English and Chinese (Command of Korean and Japanese are welcomed as well)
• Malaysians and PRs welcome

What You'll Learn

• Analytical skills
• You’ll learn to analyse the latest market trends and conduct consumer research
• You’ll be able to determine areas of opportunities or improvement of our brand’s product/service
• Develop your communication skills and handle enquiries of high net worth parents from an international clientele
• Coordinate with specialists and conduct briefings and training
• Build your leadership skills
• Oversee brand strategies and activities
• Lead the creative development of brand strategies
• Take ownership and ensure that brand activities align consistently with the company’s mission and vision

Additional Details

Working Days: 1 Weekdays.

Working Hours: 10am to 7pm*

Salary: $15/hour. Additional performance and team bonuses apply for each new student onboarded.

*This is an In-Person office role

Office Location: 545 Orchard Road, #14-09/06, S238882

Other benefits:

•Annual stipend of $200 for Specialist claim

•Annual stipend of $100 for Dental claim

•Annual stipend of $200 for Personal Development

Commitment: Full-time/Freelance

Expected Start Date: 01/12/2024

Interested parties should email their CV to hr@qeducation.sg.

Shortlisted candidates will be invited for interviews and assessments.

Location - East

Working Days - 5 Days (Mon-Fri, Office Hours)

Benefits

• Get to pickup skill-set within the bank sector, gain experience and boost resume here
• Inclusive workplace culture and opportunities to further employee development
• Training fully provided, mentorship experiences
• Excellent Career Exposure within the sector
• Pleasant management, workplace culture and supportive team members & superiors

Tasks & responsibilities

• Processing of HK trade transactions and handling EWF live transactions for processing of documents
• Matching and reconciliation of completed work from different locations
• Filing and general administrative and covering of EWF/DHL dispatching work and vessel check
• Assist with other adhoc assigned

Qualifications & experience

• Minimum Diploma in any discipline

Send your resume or application with “AdminGlobal" [email protected] today to apply with us!

EA License No: 04C3537
EA Personnel No: R23117142
EA Personnel Name: Estele Chai

Jobs Responsibilities

• Provide full support to Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

Job Requirements

• Min. Diploma
• Prior admin experience preferred
• Training will be provided

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

We regret that only shortlisted candidates will be notified.

Jobs Responsibilities

• Provide full support to Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

Job Requirements

• Min. Diploma
• Prior admin experience preferred
• Training will be provided

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

We regret that only shortlisted candidates will be notified.

• Provide excellent customer service
• Provide IT technical onsite support for end user services problem which includes identification, diagnosis, rectification, and escalation.
• Support on desktops, notebooks, printers, scanners, hardware components.
• Installation, re-installation, troubleshooting and reconfiguration of Microsoft Windows and Microsoft applications that are found in the Desktop PCs and Notebook PCs. Examples of such software are Windows 10 OS or any standard desktop OS, MS Office, Internet Explorer, MS Outlook, MS Outlook Express, etc.
• Installation of Apple IPad software’s and deployment.
• Generate reports and submission of daily/weekly updates.
• Provide support for queries, escalation, problem determination, resolution and MAC – move, add and change.
• Printer Maintenance.
• Take on and resolve complex calls or tasks the other engineers could not resolve.
• Responsible for learning and working independently.
• Responsible for providing excellent support and timely service.
• To have reliable BAU support for 24/7
• To deliver best service and with high client retention.

Interested applicants, please email your resume to Andre Chua Jing Ming

Email: [email protected]

CEI Reg No: R1989053

EA Licence No: 99C4599

Recruit Express Pte Ltd

Contract Duration: Immediate till end Oct 2024.

Working hours:

Mon to Thurs 8.30am to 6pm

Fri 8.30am to 5.30pm

Requirement

• Must be proficient in Microsoft Excel

Job Responsibilities

• To prepare monthly statistical reports i.e. for BSC, MCM, etc.
• To assist in the collation and complication of data for MOH and internal department use.
• Assists to organize meetings; reserves meeting venues and minutes taking.
• To assist in preparation of presentation slides.
• To present the reports (i.e. BSC, PSS, etc) at meetings
• Support in asset tracking and monitoring
• Raises e-procurement or purchase requisition for department purchases, if required.
• Manage and schedule calendar appointments for HOD.
• Prepares for new hires’ on-boarding
• Maintain and update of staff particulars and PSA Leave records
• To support Emergency Planning activities i.e. Civil Emergency, Pandemic Outbreak, etc
• To participate in process and service initiatives
• To participate in corporate events, whenever necessary i.e. Outreach programmes, etc
• Undertakes any other responsibilities assigned by Reporting Officer.

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

• Dealing with external service providers, suppliers and contractors
• Procurement of office & pantry supplies
• Management & maintenance of office environment & equipment
• Provide administrative support to CEO
• Assist in preparation of management accounts for financial reporting & analysis
• Assist in preparation of regulatory quarterly & annual returns with US and local statutory boards
• Clients’ account setup in accordance with Group’s Compliance and Tax Compliance’s guidelines and maintenance of clients’ accounts
• Coordinate with Business Development team on handling clients’ business requests
• Other ad-hoc projects

The Job:

• Execute comprehensive management of multiple customer accounts covering all facets of Sales Operations.
• Partner closely with Business Operations Executive and Business Development managers to drive business growth.
• Own and manage customer pricing within the database, ensuring accuracy and efficiency.
• Manage certain customer investments impacting the profit and loss statement.
• Support with In-store activation projects and other cross-functional tasks

The Requirements:

• Min Degree with Some working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call Jane @ 6735 1955.

Recruit Express Pte Ltd

(EA Licence No. 99C44599)

The Job:

• Execute comprehensive management of multiple customer accounts covering all facets of Sales Operations.
• Partner closely with Business Operations Executive and Business Development managers to drive business growth.
• Own and manage customer pricing within the database, ensuring accuracy and efficiency.
• Manage certain customer investments impacting the profit and loss statement.
• Support with In-store activation projects and other cross-functional tasks

The Requirements:

• Min Degree with Some working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call Jane @ 6735 1955.

Recruit Express Pte Ltd

(EA Licence No. 99C44599)

MNC with business investment interest across manufacturing, F&B, Hospitality, Retail, Financial Services, Electronics, IT & Constructions internationally. Due to business expansion, seeking dynamic and self-motivated individual to join the Retail team as Operations Executive!

Budget for this role: S$2800

Responsibilities

• Provide administrative support to Operations Management and Sales teams to ensure smooth day-to-day retail operations
• Be aware of store sales and KPI targets, as well as performance targets to accurately record, verify and compilation of sales related commission / incentives / push monies etc.
• Inventory management – support regular stock take as planned by Management to meet Licensing requirements.
• Provide administrative support in new stores opening and closing, new products launches and events.
• Ensure implementation of standards for BOH, ensuring, organization, general health and safety best practices are adhered to for all stores.
• Verify workforce for QSM incentives eligibility
• Update and manage Brand Ambassadors’ deployment
• Ensure adequate supplies to support Operations such as sourcing and ordering of stationery, packing materials, equipment maintenance and upkeep
• Identify improvement opportunities and communicate suggestions to store management to drive operational efficiency.
• Compilations of reports, presentation for internal meetings.
• Collaborate productively and respectfully with team members.
• Any other ad-hoc assignments assigned by Management

Requirements

• Diploma / Degree in relevant discipline
• Fresh Grads Welcome
• Good with Microsoft Office Suites and proficiency in computing skills such as Excel (Formula, Pivot Table, Power Pivot, Power Query, Data Management, PowerPoint for presentation

Interested applicant, kindly submit full-detailed resume to [email protected]

We thank all applicants for writing in. Only shortlisted candidates will be notified

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

The Operations Executive supports our Retail Operations teams provide operational related support on a day-to-day basis to ensure smooth operations.

• Provide administrative support to Operations Management and Sales teams to ensure smooth day-to-day retail operations

• Be aware of store sales and KPI targets, as well as performance targets to accurately record, verify and compilation of sales related commission / incentives / push monies etc.
• Inventory management – support regular stock take as planned by Management to meet Licensing requirements.
• Provide administrative support in new stores opening and closing, new products launches and events.
• Ensure implementation of standards for BOH, ensuring, organization, general health and safety best practices are adhere to for all stores.
• To act as a liaison to process and update Brand Ambassadors details not limited to rostering consolidation & sales data sharing to Agencies. Maintaining of positive relationship with external vendors & agencies.
• Application of Airport passes for Vendors & external parties.
• Manage and upkeep inventory supplies to support Operations such as sourcing and ordering of stationery, packing materials, equipment, and all other ad hoc operations necessities.
• Identify improvement opportunities and communicate suggestions to management to drive operational & cost efficiency.
• Responsible for managing relationships with external vendors and suppliers, ensuring that they meet contractual obligations and quality standards.
• To work with other internal stakeholders and legal department to ensure contractual obligations are met to the best interest of the Organization.
• Reviewing existing processes, identifying inefficiencies and suggesting improvements to manage and optimize company’s processes.
• Responsible to take charge of all operational permit clearance and renewal for smooth operations.
• Ensure all administrative matters not limited to invoices & payments are made before deadlines.
• Scheduling of operations meetings, sending invites & facilitating of booking of venues.
• Compilations of reports, presentation for internal meetings.
• Collaborate productively and respectfully with team members.
• Adhere to company retail standards, operation procedure, customs compliance and related policy.
• Any other ad-hoc assignments assigned by Managers to meet the organization & business needs.
• The above job function are subjected to changes if deemed necessary based on the organization & business needs.

• Diploma / Degree in relevant discipline
• 2-3 years related Operations Administrative experience from FMCG Retail / Travel Retail industry

• Competent in Microsoft Office Suites and proficiency in Excel (Formula, Pivot Table, Power Pivot, Data Management, Powerpoint for presentation and Power BI for Data presentation (not mandatory but a bonus).
• Must have the ability to create template from scratch
• Adaptability is paramount. Requires an innate ability to navigate & take on new situations and challenges with agility & accuracy.

• We offer attractive salary packages that commensurate with relevant work experience
• Annual Leave from 14 days to 18 days
• Medical Outpatient insurance coverage
• Group Hospitalization and Surgery insurance coverage
• Group Dental insurance coverage
• Performance bonuses (T&C applicable)

• Responsible for the effective operation of the Mechem Sample and OPS Management group.  Plans, schedules, and organizes necessary resources to ensure appropriate effectiveness of sample/sample kit logistical challenge in but not limited to: receiving, sample entry, and client service representation.  Implements department policies to maintain facilities and equipment.
• Schedules logistic and/or sampling team, assign and optimize resources, identifies needed resources and coordinates the appropriate acquisition of facilities resources as applicable.
• Ensures that all entries into eLIMS are accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Assist in data entries into eLIMS; Accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Develops appropriate training plans, assures that staff is trained and proficient in all phases of Sample Receiving, Sample Entry, Client Services Representation, eLIMS utilization and any other Client Service applicable function as needed.  Generates training modules, as needed.
• Provides metrics analysis and updates for distribution to staff and leadership.
• Carries out process improvements to continually maximize the efficiency of the personnel and Sample Management areas, recommend solutions and implementation of action plans.
• Perform general human resources responsibilities including recruitment activities, performance evaluations, and progressive disciplinary processes, enforces Affirmative Action department goals.
• Provides for safety and welfare of staff and supports/enforces Environmental Health and Safety Policies.
• Act as a mentor to other staff and is looked on as an expert on Operational/eLIMS problems for Sample Management related issues.
• Proactive interaction with internal and external clients, troubleshooting client issues
• Maintains appropriate shipping and receiving permits, including hosting appropriate approval audits.
• Resolves problems and notifies manager of resolution when job is within scope of own ability.  Assists in meeting project goals within technical, time and budgetary constraints.
• Develop working relationship with internal clients/suppliers – particularly laboratory personnel and operations. Recommends approach and carries out solution as directed for more complicated problems.
• Able to lead project teams using management and leadership skills

Performs other related duties as assigned.

The Opportunity

• My Client, a reputable organisation is looking to hire an Admin Assistant (2 HC):
• Administrative Assistant, Leasing
  • Administrative Assistant, Operations
• Monday - Friday
• Office hours
• Central
• Salary: SGD 3k to $5k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

1. Job Description for Administrative Assistant, Leasing

• Mall ERP, managing tenant details in the CRM module, and calling for quotations from solicitors/lawyers.
• Contract preparation, conducting searches on tenants, and obtaining stamp duty and legal fees.
• Responsibilities also cover updating and maintaining various tenant-related details and documents, assisting in Novation and Termination matters, and compiling leasing reports for control group meetings.
• Reconciling sales reports, billing reports, and performing general administrative and clerical duties as needed.

2. Job Description for Administrative Assistant, Operations

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*