Total 504 procurement executive job vacancies in Administrative / Clerical category in Islandwide

Job Description:

• Review purchase and material requisition, and issue purchase orders to suppliers.
• Liaise with suppliers / vendors to get quotation.
• Responsible for company vehicle road tax, COE, Insurance policies and etc.
• Handle application or renewal of company licences including ISO certificates.
• Manage foreign worker dormitory records and update in MOM website (OFWAS)
• Perform all general administrative tasks.
• Able to multitask and handle ad-hoc tasks.

Job Requirements:

• Minimum GCE ‘O’ Level.
• Proficient in MS Office applications.
• Pleasant disposition with good communication and interpersonal skills.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).

We regret only shortlisted candidates will be notified.

Work Location: Pioneer Turn

Workign day: 8.15am - 5.30pm (Mon - Fri)

Job Scope:

• Be responsible for billing process, including both recognizing cost and issuing selling invoices
• Support Procurement team and Operation team in sourcing process; Handling purchasing request and following up on statuses.
• Managing Packaging inventory and coordinate with Operation for timely supply of workload demand
• Participate in cost reduction initiatives in coordination with procurement team and operation team.
• Other ad hoc duties including data entry, purchasing reporting, gathering data, market analysis and information of commodities

Requirement:

• Familiar with Microsoft office, keen on working with numbers
• Time management, ability to accomplish within a given deadline
• Communicative, willing to ask and to learn; high integrity and pro-active
• Experienced in purchasing, logistics, accounting or manufacturing is an advantage

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

JOB DESCRIPTION

• Performing administrative functions concerned with a project.
• Maintain proper project documentation and ensure accuracy of all status submissions to comply with project specifications and clients’ requirements
• Report to project manager for all the project documentation and project tracking schedule
• Providing support to project engineer and manager.
• Other ad-hoc administrative tasks as assigned

REQUIREMENT

• GCE ‘O’ LEVEL or Higher qualification
• Proficient in MS Office
• Good command in spoken and written English and Chinese
• Able to work independently and sense of responsibility
• Able to work on Alternate Saturdays
• Minimum 3 years relevant working experience preferred.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Our Client:

Our client is a well-established global Healthcare company, headquartered in Japan. They are currently looking for an Admin Executive to join their Singapore Office.

The Responsibilities:

• Handling phone calls, receiving and sending documents/mails
• Sorting of Director’s reimbursement claims, checking staff’s reimbursement claims, arranging payment to staff & vendor, prepare monthly list on payments, communicating with headquarters in Japan
• Sales reports (actual, forecast) submission and etc.
• Onboarding and offboarding, applying Working Pass for expats, staffs HR inquiry, attendance management, MOM surveys and etc
• Other adhoc tasks

The Requirements:

• Minimum 3 years of experience in general administration
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Candidate with excellent communication skills and time management skills

RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 114277

Location: East - Loyang

Industry: Sustainability Sector

5 days work week

Client Summary:

Our client is seeking a proactive, detail-oriented, and resourceful Administrative Executive to join our growing team in a dynamic startup environment in sustainalbility sector . The ideal candidate will play a key role in ensuring smooth office operations and providing vital administrative support across various functions. This position offers opportunities for growth, including leading team welfare initiatives, implementing standard operating procedures (SOPs), and effecting meaningful change.

Responsibilities

1. Office Administration & Operations:

Manage calendaring for senior management and team schedules.

Oversee front desk operations, including greeting visitors and handling calls.

Maintain office cleanliness and organization.

Monitor and replenish pantry supplies and office resources.

2. Documentation & Finance Support:

Raise and process purchase orders (POs), invoices, and expense claims.

Prepare tax invoices, delivery orders, and monitor monthly sales.

Track incoming shipments and coordinate delivery dispatches.

3. Team Support & Correspondence:

Assist team members with administrative needs such as printing and event coordination.

Lead correspondences with counterparts’ administrative teams when hosting visitors, partners, and customers.

4. Data Management & Confidentiality:

Perform accurate data entry into databases and spreadsheets.

Maintain and manage confidential files, documents, and records.

Update and maintain system databases for claims and other administrative records.

5. Event Planning & Coordination:

Plan and organize company events, meetings, and conferences.

Coordinate incoming and outgoing mail and packages.

6. Initiatives & Growth Opportunities:

Lead initiatives for team welfare and morale-building.

Develop and implement SOPs to improve office processes.

Identify key operational challenges and propose effective solutions.

Requirements

Key Qualifications:

• Experience: Prior experience in administrative support or related roles is preferred.
• Skills: Proficient in Microsoft Office Suite and other relevant software. Excellent communication skills, including good telephone etiquette. Strong interpersonal skills and the ability to work collaboratively. Attention to detail and a proactive, problem-solving mindset.
• Attributes:Pleasant personality with a professional demeanor.
• Ability to work independently and prioritize tasks effectively.
• Responsible, committed, and resourceful in handling diverse responsibilities.
• Additional: Familiarity with startup environments is a plus.
• Ability to handle sensitive information with confidentiality.

Selling Points:

Be part of a forward-thinking team in a fast-paced startup environment.

Opportunities for personal and professional growth.

A collaborative culture that values initiative and innovation.

Please include the following information in your resume.

Current & Expected Salary

Reason(s) for leaving

Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License 18C9251 WGT Group

Registration No R1988835 Tan Choon Hau

Job Description: -

• Able to handle a full set of accounts
• Handle day-to-day admin work
• Able to multi-task and work independently
• Office administrative works

Job Requirements: -

• Proficient in Microsoft Word, Excel, and Power Point
• At least 2 years experience in a related field
• Knowledge of English and Mandarin is essential

Location: Redhill

Work Days: Monday - Friday, office hours

Contract: 12 months

$2,980

Job Responsibilities:

• Assist in policy reviews and/or provide administrative support in the service management of Integrated Service Providers (ISPs).
• Work in a team to provide service delivery and programme support to ISPs as part of sector and capability building
• Provide support for trainings and engagements with ISPs.

Job Requirements:

• Degree in relevant field
• 1 year of relevant experience in programme support and administration

Interested candidate please WhatsApp me @ https://wa.me/6596429153

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd
• RCB No. 200007268E
• EA License No. 01C4394
• EA Registration No. R1656523 (Ng Yi Teng)

GOREF:7384

We are hiring to expand our team in our logistics industry! Interested applicants please do contact us at +65 8847 8041 or email your resume at [email protected]

Jobscope

• Assist in administrative matter in company day to day operations
• Provide Customer Service to our clients
• Basic bookkeeping for financial
• Upkeep daily Logistics report as requested by management
• Basic HR knowledge
• Able to communicate and discuss administrative matters with employees
• Other adhoc duties assigned by Management
• 6 Days work week
• Saturdays (Half Day)
• Experience in handling Xero Software is a bonus

Requirement

• English speaking
• Fresh graduates are welcome too
• Must be proficient in Microsoft Excel, Word and powerpoint(complusory)
• Must be proficient in Google drive

Responsibilities

• Covering scope including asset IT tracking (issuing/collecting asset eg laptop, onboarding, stock taking and disposal of asset)

• Manage and update the asset tracking applications

• And other security related admin matters

• Familiar with asset tracking

• Operations support administrative functions as required

Requirements

• Diploma in any discipline

• 2 to 3 years working experience in administration

• Familiar with Microsoft Word and Excel

• Required to bring laptop from one building to another building to IT Dept

Shortlisted candidates will be offered a 6 months agency contract employment.

Licence no: 12C6060

· Require fulltime to station at site office.

· Responsible for handling site matters, prepare paper works, communicate with sub-contractors and suppliers in regard to materials for a construction company.

· They will also be required to report to the Project Manager, communicate with the construction workers and attend necessary meetings on or off site.

· Prepare necessary paperwork for projects Comprehensive understanding of the contract documents (drawings and specifications), phasing plans, construction sequencing and project schedule Possess good organization, communication, and people's skills.

· Ensure all documentation of records are up to date and filed accordingly Assist the management in handling site daily operations Any ad-hoc operations & admin duties assigned.

· Being strategic, with the ability to roll sleeves up, and be able to visit sites when necessary. Head down to the construction sites when necessary.

· At least 5 years of working experience in a similar capacity Possess advanced skills in Excel & Words Time management and organization skills as you will be dealing with strict deadlines, and you will have to keep track of your responsibilities and priorities.

· Must be a driven professional with great interpersonal and problem-solving skillset Strong ability to organise work schedules and to warm up to people from diverse culture and background Efficient in communicating both orally and in writing with all levels of staff Self-motivated with strong ability to prioritize tasks and perform multiple duties simultaneously.

· Assist in BCA Training Administration to ensure licensing is renew on time.

· Onboarding new staff and ensure monthly staff confirmations are completed timely.

· Assist HR officer in any ad hoc HR matters on a day-to-day basis.

• Forecasting, planning and scheduling of manpower to fulfil training sessions.
• Compile and analyse performance/management reports.
• Conduct, tabulate and evaluate service survey. Draft service review report.
• Ensure quality of service through conduct of audit on sites.
• Develop and implement corrective action on audit findings.
• Plan and review of fitness related training programme/syllabus.
• Conduct of in-house training for staffs.
• Onboarding and induction of new staff.
• Familiarization and orientation of new staff to site facilities and equipment.
• Assessment and implementation of risk control measures for the sites.
• Incident/accident reporting and investigation.
• Attend co-ordinating meetings.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected].

Thank you for your application but we regret that only shortlisted candidates will be notifie

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Executive
• Working Location: Gul Circle
• Working Hours: 5 days (Mon – Fri, 8.30am – 6.00pm)
• Salary Package: Basic salary up to $2,800 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Answer phone calls promptly and professionally.
• Support and coordinate tasks within the sales department.
• Create and manage purchase orders, delivery orders, and invoices for accounts receivable and payable.
• Manage and organize import and export documentation.
• Monitor stock levels and inventory movement.
• Perform other related tasks as needed.

APPLY NOW!!!

• Completion of GCE 'O' Level or possess basic accounting knowledge.
• At least 2 years of experience in a similar role.
• Experience in logistics is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70840 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Executive
• Working Location: Gul Circle
• Working Hours: 5 days (Mon – Fri, 8.30am – 6.00pm)
• Salary Package: Basic salary up to $2,800 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Answer phone calls promptly and professionally.
• Support and coordinate tasks within the sales department.
• Create and manage purchase orders, delivery orders, and invoices for accounts receivable and payable.
• Manage and organize import and export documentation.
• Monitor stock levels and inventory movement.
• Perform other related tasks as needed.

APPLY NOW!!!

• Completion of GCE 'O' Level or possess basic accounting knowledge.
• At least 2 years of experience in a similar role.
• Experience in logistics is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70840 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Position: School Admin Executive
Working Days: 5 Work Days
Location: West Area
Salary: Up to $3500 per month
Key Responsibilities:

Visitor Management:

• Facilitate arrangements for visiting scholars, including soliciting TEP pass documents.
• Organize travel and accommodation for international visitors.
• Process reimbursement claims and honorarium for visitors.

Event Coordination:

• Provide logistical support for school events such as meetings, seminars, conferences, and outreach programs.
• Key tasks include creating EDMs and publicity materials, booking venues, handling registrations and payments, and preparing event programs.

Building Access & Office Management:

• Guide staff, students, and visitors on clearance procedures for lab and office access.
• Allocate office and desk space for new joiners and visitors.
• Maintain updated records for office seating and ensure proper clearance upon exit.

Procurement & Mailing:

• Source vendors and manage procurement for office supplies and services.
• Coordinate mailing of business parcels and correspondence.

Data Management & Analysis:

• Compile and analyze school data as required.
• Support the team with statistical insights and projections for decision-making.

Other Responsibilities:

• Perform ad hoc duties and special projects as assigned.

Requirements:

• Singaporean (s) only.
• Minimum Diploma / Degree in any discipline.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.


Ku Yue Kei | Outsourcing Team
ScienTec Consulting Pte Ltd | 11C5781

Job Descriptions

• Assist in handling of general admin and accounts activities.
• Assist in time sheet checking of staffs to liaise with HR team in HQ.
• Assist in managing of time attendance and leave records.
• Submission of reports pertaining to absenteeism and leave requests.
• Act as a point of contact for facilities related inquiries.
• Work closely with facilities management team, vendors, and contractors to ensure timely and effective resolution of issues.
• Support the compilation / coordination of maintenance activities, repairs, and service requests.
• Maintenance and upkeep of any documents if needed.

Requirements

• Candidate must possess at least GCE ‘‘N’’ / ‘‘O’’ Level or Higher Nitec or any Higher qualifications.
• At least 3 year(s) of working experience in the related field.
• Proficient in Microsoft Office Applications.
• Confident and Good communication skills.
• Meticulous and able to multi-task and manage work priorities.

5.5 Work Days Week

KENT RIDGE area

Job Responsibilities:

1. Executive and Administrative Support:Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
   Prepare reports, presentations, briefs for meetings, and meeting of minutes.
   Act as a gatekeeper for the CEO, handling correspondence and inquiries
   Handle sensitive information with the utmost confidentiality.
   
2. Project Management:Assist the CEO in managing and tracking key projects and deliverables.
   Lead and coordinate special projects as assigned by the CEO.
   Perform research and provide analysis on topics as directed by the CEO.
   Monitor project timelines and deliverables, ensuring alignment with company goals.
   Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
   
3. Meeting Management and coordination:Schedule, organize and attend meetings, taking minutes and following up on action items.
   Assist in the preparation of meeting agendas, documentation, and follow-ups.
   Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
   
4. Travel and Event Coordination:

• Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
• Organise and manage events, both internal and external, in support of the CEO’s initiatives.

5. Communication Management:

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
• Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
• Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
• Represent the CEO in meetings and events when necessary.

6. Operational Excellence:

• Identify and implement process improvements to enhance the efficiency of the CEO’s office.
• Develop and maintain systems to track key metrics and performance indicators.

7. Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism
• Ensure security and confidentiality of information relating to the CEO’s responsibilities.

Job Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Superior organizational and time-management skills.
• Excellent written and verbal communication skills. English and Chinese are required due to work nature. French is a bonus.
• Ability to manage multiple priorities and work under pressure.
• Willing to Travel to APAC countries, West Africa (Guinea), and etc

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jun Siong (Johnson)

EA Personnel Reg No: R24120242

• Rapidly Growing Real Estate Developer
• 5-day work week
• South
• Excellent Employee-Centric Environment
• Renewable Contract

Our client, a renowned Real Estate firm, has an opportunity for a Winner to join the Team as an Admin Executive (Lease Management).

RESPONSIBILITIES:

• Manage and administer leases for various properties under the company
• Prepare and check lease documents, activate the contracts and maintain tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enterand maintain data in SAP system
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Adhoc duties as allocated

REQUIREMENTS:

• Possess a Diploma in relevant courses
• Minimum 2 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage

OTHER INFORMATION:

• Location: South
• Working hours: Monday – Friday, Office Hours
• Salary: up to S$4,500 and Bonus (Salary will commensurate according to experience & qualifications)
• Challenging, open, engaging, collaborative and creative environment
• The Company strives to achieve employee satisfaction by providing attractive staff benefits, welfare & training programmes to all staff.

HOW TO APPLY:

If you are a team player, meticulous & organized, and more importantly, believe that YOU CAN MAKE A DIFFERENCE, we would like to hear from you.

Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No. R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) by clicking the “Apply Now” or contact David at 65909958 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

• Location: Marina Bay
• Working hours: 08:40 – 17:30

Executive Secretary (Japanese-speaking)

Our client, a Japanese financial institution, is looking for a responsible and motivated Japanese-speaking Executive Secretary to handle Japanese-speaking stakeholders.

Job responsibilities:

(1) Provide secretarial support to the Management:

• Schedule appointments and meetings
• Flight and hotel arrangements for business trips
• Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues
• Report their schedule to Tokyo and other overseas offices
• Prepare their expanse claims
• Prepare documents for meetings
• Provide administrative support for their guests
• Serve as liaison for external meetings
• Arrange Company car driver’s schedule
• Arrange golf game and restaurant bookings
• Arrange telegram, flower stand, etc for ceremonial functions
  

(2) Serve as a liaison with Tokyo & other overseas offices :

• Update Tokyo’s internal website with appropriate Singapore office information
• Arrange accommodation and schedule appointments for visitors
• Serve as a liaison for hotel arrangement
  

(3) Administrative support to Asian Planning:

• Arrange business trip logistics for senior management from Head Office
• Manage logistics on the ground and treating visitors based on supervisor’s instruction
• Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement

Job Requirements:

• At least 2-3 year experience in similar role, preferably in the same industry
• Bilingual in both written and spoken English and Japanese to liaise with Japanese-speaking institutional investors and stakeholders
• Organized, reliable and able to multi-task
• Ability to work independently for streamlining the matters to arrange
• Flexible and adaptable to changing priorities and urgent tasks
• Strong interpersonal skills with the ability to build and maintain professional relationships
• Proficiency in Microsoft Office

Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "Executive Secretary (Japanese-speaking)".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the role

We are seeking a highly motivated and dynamic Leasing Administrative Executive to join our team! If you are passionate about real estate, possess strong interpersonal skills and thrive in a fast-paced environment, we want to hear from you.

What you will be doing:

• Arrange appointments for property valuations and viewings.
• Prepare and issue Letters of Offer and generate tenancy agreements.
• Assist with lease renewals.
• Maintain and update tenant details in the Leasing System.
• Prepare and submit monthly leasing reports.
• Place advertisements in newspapers and on Property Guru.
• Apply for new utilities accounts for tenants.
• Prepare monthly occupancy reports.
• Provide essential administrative assistance to the Marketing/Leasing department.
• Update and manage vacant unit listings and share them with co-broking agents.

What we’re looking for someone who’s:

• Proficiency in MS Office applications.
• Customer-oriented with excellent interpersonal and communication skills.
• Diploma in Real Estate, Marketing, Property Management or an equivalent field.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Job Scope:

1) Ensure timely, accurate month-end closing and financial reporting to Management –

to compile monthly/quarterly reports and statements including P&L review, balance

sheet, cash flow statement, etc for Killiney Cafe and related companies.

2) Maintaining up-to-date accounting/administrative-related

spreadsheets/documents/forms.

3) Preparation and submission of quarterly GST & CPF reports. Training will be

provided.

4) Manage and ensure compliance with all finance filing requirements including

accounting, taxation matters and liaising with IRAS.

5) Support sales and purchase order operation, including preparation and handling of

invoices, etc.

6) Serve as communication focal point for Singapore office.

7) Coordinate and liaise with internal colleagues to support their operations/business

plans.

8) Any other administration and accounting duties as assigned.

Requirements:

1) Diploma & above. Specialization in business admin/accounting/finance is preferred.

2) At least 2-3 years of work experience in office administration including Accounts.

3) Proficient in Microsoft Word, Excel and other accounting/HR softwares.

4) Strong communication skills to support other business operations.

5) Personable and is a strong team player

6) Good command of written and conversation English

Our client is a leading freight forwarding service provider specializing in efficient logistics solutions for air, sea, and land transportation. They are committed to delivering exceptional service and ensuring seamless operations for their clients. They are currently seeking for a HR & Admin Executive to join their team.

Job Scope:

• Must understand and follow up with all MOM rules and requirements for employment
• Must attend courses when required and feedback all MOM updated information to the company
• Work closely with employment agencies and source for good candidates when required
• Perform interview and select the right candidate for the company
• Keep record of staff leave etc.
• Handle all office administrative work.
• Handle all office purchases, like stationeries, pantry needs, etc.
• Ensure office cleaner does her job.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and roadtax and insurance.

Requirements:

• Minimum diploma holder or fresh graduate in Human Resource faculty.
• Work Location: CHANGI. Residing at the East would be advantageous
• Must have good command in English for both spoken and written
• Initiative, self-motivation, independent and hard working
• Working experience not in this HR field and is willing to learn and attend HR courses and has the passion for this position will still be considered.
• 5-days work, Mon-Fri: 9 to 6pm.

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consent us to perform on your behalf.

Cultivar Asia Pte Ltd
EA License Number: 19C9782
EA Personnel No.: R2199602 (Felicia Giovani)

• GCE N/ O Levels, Diploma holders
• Minimum 2-3 years administrative experience preferably in Construction/ Engineering industries
• Experience in SAP software
• Manage the day-to-day administrative tasks, including office supplies, equipment, and facilities management. Contacting clients to obtain missing information or answer queries
• Ensure the office environment is organized, clean, and functional for staff and visitors.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members or departments.
• Monitor and maintain office inventory, including construction materials and tools, and reorder supplies as necessary.
• Assist in the purchasing process for office supplies.
• Issue purchase order, checking invoices, record purchase order in SAP system and project tracking and etc
• Perform other ad-hoc duties and responsibilities as assigned by management.
• Working Location: Eastern area