Total 8 sourcing manager job vacancies in Administrative / Clerical category in D09 Cairnhill, Orchard, River Valley

Administration Responsibilities

· Companies & Funds: Manage documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.

· Banks & Brokerages: Maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.

· Information Technology: Oversee IT providers to implement security features and back-ups, maintain websites.

· Commercial: Manage purchase and sale of real assets, maintain inventory lists, manage valuations.

Compliance Responsibilities

· Regulatory Compliance: Maintain updated compliance reporting requirements and ensure adherence to the rules & regulations, develop risk management strategies and ongoing monitoring of regulator’s rules.

· Customer Due Diligence: Manage new client on-boarding and existing client reviews of KYC/AML/CFT/SOW; review transactional flows based on risk level and assessment.

· Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

· Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

· Experience in the administration of companies and compliance matters

· Degree in Business or Accounting

· Minimum 3-5 years working experience in Administration, Operations, Internal Audit; relevant experience in Compliance will be a bonus

· Meticulous, accurate, and with attention to detail

· Proactively anticipate, troubleshoot, overcome and/or escalate client and product needs/issues

· Good team player with a strong willingness to participate and help others

· High sense of urgency and good time management to prioritize tasks

Mon-Fri Office Hours

Job Description:

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.

• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.

• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces.Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.

• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.

• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.

• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.

• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.

• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.

• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.

• Any other tasks which may be assigned from time to time.

Requirements

• Min Bachelor or Diploma in any discipline
• Min 4 years of relevant working experience, preferably in a hospital setting.

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

As our Administrative Manager, you lead the administrative team, streamline processes, and ensure the smooth and efficient operation of the administrative department. You will play a crucial role in enhancing productivity, driving process innovation, and contributing to the overall success of our organization.

Key Responsibilities:

• Manage and inspire our administrative team across Singapore and Malaysia
• Oversee daily office functions
• Spearhead initiatives that enhance productivity and refine process / procedures.
• Maintain and manage the corporate calendar and execute events
• Plan and execute management and department meetings
• Collaborate with our internal programmers ensuring smooth operations for our systems.
• Manage content and communication channels, ensuring the department stays informed and connected.
• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.
• Work closely with department admins and HQ, playing a key role in supporting company-wide initiatives.

Requirements:

• Experience in office administration, with at least 1 year in a supervisory role, including remote team.
• Dynamic and able to adapt to an ever-changing environment
• Excellent written and verbal communication skills.
• Ability to plan, manage, and organize tasks and projects effectively.
• Ability to build strong working relationships.
• Proficiency in office software and IT systems, with the ability to liaise with technical teams.

▪ Conduct feedback, collate statistics and analyse reports to evaluate effectiveness of organised events and propose improvements.

▪ Provide support in the preparation of management reports for submission to the university administration and the ministries as and when required.

▪ Identify new stakeholders to expand and strengthen the new and existing RE Programmes that are designed with suitable pedagogical approaches and oriented towards the development of NTU's 3C graduate attributes.

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

To support all General Administration operations including:

- Overall maintenance, neatness and serviceability of the office fixtures and furniture.

- Procurement of general supplies for office and warehouse admin usage including stationery, pantry supplies, etc

- Mail and dispatch/courier arrangement

- Review and negotiation for contract renewals for general office cleaning services.

- Travel arrangement and coordination for flights and hotel booking

- Review and negotiation for general 3rd Party insurance, Fire Insurance, etc.

- Coordinate director resolutions with company secretary.

- To provide advice when required on issues related to the Company Secretary & Legal consultant

- To provide advice when required on the renewal of agreements and contracts with Distributors/Agents, Consultants, Service Providers

To provide advice when required on the management and coordination of corporate social responsibilities (CSR) activities in Singapore office.

To provide advice when required on coordination of Yanmar Global mission activities for Singapore and branches.

To provide advice when required on branding management and Company website management.

Research, write, design and edit sales collateral that is effective and appropriate for the intended audience. Arrange for this material to be economically published and distributed. Collateral may include training and selling aids, telemarketing scripts, advertising copy, brochures, catalogues, display advertising, technical instructions, fact sheets and information booklets

Liaise with external vendors and agencies (for example printers, event organizers, graphic designers, advertising agencies, media outlets) to ensure that their work meets the organization's requirements, deadlines, and budget

Assist in sourcing of information or conducting of market research activities

Requirements

- Minimum Diploma or Degree in Business Administration

- Preferbaly with 5 years of relevant experiences

- Proficient in MS Office

Interested candidates please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

On behalf of one of its clients in the Renewable Energy field, the French Chamber of Commerce is looking for an Administrative Manager

Our client is a solar energy provider committed to delivering sustainable and efficient solar solutions.

They are seeking a detail-oriented and experienced Administrative Manager to oversee the daily operations of their administrative functions. The ideal candidate will play a key role in ensuring the smooth functioning of our office, supporting various departments, and contributing to the overall efficiency of our organization.

Responsibilities:

• Office Management:

o Oversee day-to-day office operations, including facilities management, office supplies, and equipment maintenance.

o Maintain a clean and organized office environment conducive to productivity.

• Administrative Support:

o Provide administrative support to various departments, including scheduling, travel arrangements, and document preparation.

o Manage incoming and outgoing correspondence, emails, and phone calls.

• Human Resources Support

o Assist in the recruitment process by coordinating interviews and onboarding processes.

o Maintain employee records and ensure compliance with HR policies.

• Event Coordination:

o Coordinate company events, meetings, and conferences, ensuring all logistical details are well-managed.

• Budget Management:

o Assist in budget planning and tracking for administrative expenses.

o Identify cost-saving opportunities while maintaining quality service.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience as an Administrative Manager or in a similar role.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in office software (e.g., Microsoft Office Suite).

• Familiarity with human resources processes and basic financial management.

• Attention to detail and accuracy.

• Strong problem-solving and decision-making skills.

• Ability to work independently and as part of a team.

• Proactive and results-oriented mindset.

• Excellent time management skills.

• Coordinate admissions interviews for applicants and faculty
• Engage in Admissions Teas and virtual sessions
• Support organization of outreach events
• Manage publicity across various platforms (website, social media)
• Update reports for internal and external communication

Requirements:

• Minimum Degree/Diploma holder with at least 2 year of admin working experience.
• Prior working experience in education industry will be an advantage

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

KGA is Singapore's leading gymnastics academy, dedicated to teaching the highest standards of Russian gymnastics principles in a fun and structured way. We offer recreational and competitive gymnastics for kids aged 4 and above. We are looking to hire Front Desk Admin to our growing to provide great customer experience.

Job Description:

• Manage KGA booking system
• Liaising with clients through phone, email and in person to arrange classes, trial classes and following up for feedback
• Provide feedback to parents
• Manage inventory
• Explain how the KGA classes and system works (Training Provided)

Job Requirements:

• Warm and outgoing personality who loves children and people in general
• Organised, punctual and efficient at administration
• Experienced in front desk role dealing with enquiries / customer service
• Positive attitude and ability to think on your feet
• Willing to learn and grow with the company
• Able to commit on both weekends

Working hours

Weekdays - 3pm to 7pm (Off day on weekdays)

Weekends - 8am to 4pm

Job Location might be at Orchard or Robertson Quay

* Full training Provided

*Remuneration based on experience and background.