Total 5 sourcing specialist job vacancies in Administrative / Clerical category in D22 Jurong, Jurong Island, Tuas

Job Responsibilities

1. Oversee daily administrative operations and general affairs for the company’s Singapore branch.
2. Manage fixed assets, ensuring accurate record-keeping and optimizing asset utilization.
3. Coordinate logistical support, including office cleanliness and environmental health inspections, in collaboration with cleaning staff.
4. Handle procurement of office supplies and departmental materials to ensure smooth operations.
5. Manage employee accommodation, maintaining a conducive environment and enhancing their overall experience.
6. Assist with external visitor arrangements, including reception room setup, tea service, and visitor parking logistics.
7. Organize and monitor the company’s security measures to safeguard personnel and property, conducting regular inspections of safety equipment and resolving issues promptly.
8. Perform other administrative tasks as assigned by management.

Job Qualifications

1. Bachelor’s degree or equivalent, with 1–3 years of experience in administration, logistics, or fixed asset management.
2. Proficiency in English and Mandarin to support bilingual communication needs.
3. Strong organizational, planning, and problem-solving skills.
4. Excellent interpersonal skills with attention to detail and strong execution capabilities.
5. High sense of responsibility and customer service orientation.
6. Positive, team-oriented attitude with the ability to collaborate effectively.

15C7556

R1329396

• Ensure smooth and effective running of office administration
• Manage reception duties such as handling all incoming calls and couriers, maintaining visitor logs etc.
• Assist CFO in travel arrangements and claims
• Handle contracts for Singapore and Malaysia contracts documentation and filing in Ledvance system such as office lease contract, corporate insurance contract and office equipment contract (Printer, fire extinguisher, network fibre, etc.)
• Liaise with vendors for matters related to office equipment (network, mobile phone, local telephone, water supply, office supplies etc.)
• Liaise with landlord in Singapore for building management related matters
• Support local IT administration and coordination
• Validate claims for Malaysia via Singapore employees via sharepoint
• Support products local approbation submission to Singapore National Environmental Agency
• Maintain leave records integrity for employees in Singapore, Malaysia and Vietnam via Sharepoint
• Procure IT equipment, office and pantry items per procurement management process
• Check and verify office related and courier expenses
• Performs ad hoc general admin duties as assigned by CFO

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Job Description:

1. Provide administrative support to the Operations/Production Department.
2. Maintain records of transactions and processing of the product's status according to compliance requirements
3. Perform adjustments to correct pre-processing and processing errors in accordance with established procedures.
4. Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.
5. Accurately record and track inventory levels for raw materials, finished goods, and packaging materials in the cold store.
6. Perform data entry tasks to input production and inventory information into databases or electronic systems.
7. Verify the accuracy of data entries and cross-check information with supporting documents.
8. Collaborate with production and store teams to gather necessary information and resolve any discrepancies or issues related to production records or inventory levels.
9. Assist in label printing & label layout design.
10. Manage consumables stock-level inventories to buffer stock to facilitate smooth production operations.
11. Generate reports, summaries, and analysis of production and inventory data as required.
12. Ensure compliance with record-keeping procedures and company policies.
13. Safeguard confidential information and maintain data integrity.
14. Support audits and inspections by providing accurate records and documentation.
15. Assist in continuous improvement initiatives related to record-keeping processes and systems.

Requirement:

1. Nitec and above in any discipline.
2. Willingness to work in a mixture of locations, between the production floor (in a cold environment) and in the office.
3. Proficiency in using computer systems, databases, and Microsoft Office applications (Excel & Word).
4. Strong attention to detail and accuracy in data entry and record-keeping tasks.
5. Excellent organizational and time management skills to handle multiple tasks and meet deadlines.
6. Ability to work independently with minimal supervision as well as collaborate effectively within a team.
7. Verbal and written communication skills in both English & Mandarin in order to communicate with Mandarin/English-speaking suppliers/stakeholders/production staff.
8. Familiarity with inventory management systems or software is a plus.
9. Basic mathematical skills for inventory calculations and data analysis.

Job Highlights

• Job Types: Permanent
• Working Hours: Mon to Fri 7.45 am to 4.45 pm, Sat 7.45 am to 11.45 am.
• Great learning development opportunities.
• Work-Life Balance and positive/friendly working environment.

(Only shortlisted candidates will be notified)

Responsibilities:

• Efficiently handle diary management, encompassing the arrangement of both internal and external meetings.
• Coordinate the onboarding and offboarding processes seamlessly.
• Offer comprehensive support by managing application access requests, securing necessary approvals for business activities.
• Document client meetings in Compass, register events in the Global Event Management System, and create roadshows for business travelers.
• Compile supporting documents for Travel and Expenses reimbursement reports and ensure timely follow-up actions.
• Book and organize all essential arrangements and documents for business travel.
• Effectively oversee office supplies management.
• Provide timely ad hoc administrative support as needed.

Requirements:

• Open to Junior candidates with at least 2 years of relevant experience
• Strong experience in Calendar Management, exposure in different time zones is a plus.
• Proven experience in travel management, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Solid knowledge of office management in terms of systems and supply.
• Must be discrete and maintain confidentiality.
• Outstanding organizational skills.
• Proactive, flexible, and eager-to-learn individual.