Total 6 talent acquisition specialist job vacancies in Administrative / Clerical category in sg tuas singapore

• Ensure smooth and effective running of office administration
• Manage reception duties such as handling all incoming calls and couriers, maintaining visitor logs etc.
• Assist CFO in travel arrangements and claims
• Handle contracts for Singapore and Malaysia contracts documentation and filing in Ledvance system such as office lease contract, corporate insurance contract and office equipment contract (Printer, fire extinguisher, network fibre, etc.)
• Liaise with vendors for matters related to office equipment (network, mobile phone, local telephone, water supply, office supplies etc.)
• Liaise with landlord in Singapore for building management related matters
• Support local IT administration and coordination
• Validate claims for Malaysia via Singapore employees via sharepoint
• Support products local approbation submission to Singapore National Environmental Agency
• Maintain leave records integrity for employees in Singapore, Malaysia and Vietnam via Sharepoint
• Procure IT equipment, office and pantry items per procurement management process
• Check and verify office related and courier expenses
• Performs ad hoc general admin duties as assigned by CFO

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client, a well-established MNC is seeking for a Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

Responsibilities:

• Provide administrative support to the team in a professional and efficient manner.
• Manage calendars, schedules, and appointments.
• Coordinate and arrange travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle and prioritize incoming emails and phone calls.
• Maintain and update office documents, records, and filing systems.
• Assist in organizing and coordinating company events and meetings.
• Manage office supplies and ensure inventory is well-stocked.
• Perform ad-hoc administrative tasks as assigned.

• Diploma or degree in Business Administration, Office Management, or related field.
• Minimum 2-3 years of experience as an administrative assistant or executive.
• Proficient in using Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor.
• Ability to handle confidential information with discretion.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Efficiently handle diary management, encompassing the arrangement of both internal and external meetings.
• Coordinate the onboarding and offboarding processes seamlessly.
• Offer comprehensive support by managing application access requests, securing necessary approvals for business activities.
• Document client meetings in Compass, register events in the Global Event Management System, and create roadshows for business travelers.
• Compile supporting documents for Travel and Expenses reimbursement reports and ensure timely follow-up actions.
• Book and organize all essential arrangements and documents for business travel.
• Effectively oversee office supplies management.
• Provide timely ad hoc administrative support as needed.

Requirements:

• Open to Junior candidates with at least 2 years of relevant experience
• Strong experience in Calendar Management, exposure in different time zones is a plus.
• Proven experience in travel management, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Solid knowledge of office management in terms of systems and supply.
• Must be discrete and maintain confidentiality.
• Outstanding organizational skills.
• Proactive, flexible, and eager-to-learn individual.