Total 10,321 Administrative / Clerical job vacancies in Islandwide

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients and to roll out HQ initiatives. Likewise, you’ll work closely with the team in processing and tracking invoices.

Likewise, you’ll be working side-by-side with both Headquarters and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Proven facilities management experience

Do you have minimum 5 years’ experience in facilities management for government and integrated FM contract? Would you have experience in working and managing industrial properties? Do you have sound knowledge with government contracts schedule of rates? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office, Computerised Maintenance Management System as well as client purchase order systems such as PROMPT? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

Job Info:

• Working Days: Monday - Friday
• Working Hours: 9am - 6pm
• Location: Central

Job Description:

• Provide comprehensive administrative and secretarial support to the Chief Executive Officer.
• Efficiently manage the CEO's schedule, including meeting arrangements, calendar management, and document organization.
• Coordinate and arrange meetings and conferences, including handling logistics and venue arrangements.
• Assist in coordinating travel arrangements for the CEO.
• Handle personal matters for the CEO with discretion and professionalism.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Loh Kar Leong | EA Personnel No.: R23116015

Main Job Scope:

• Provide operational support in the assigned MRO function
• Ensure all medical records are managed under strictest confidentiality and security.
• The Staff is expected to be proficient in the use of electronic systems and Microsoft Office programmes (e.g. Excel, Word) to support daily operational functions of MRO.The Staff is expected to assist and provide advice to both internal and external parties with regards to medical records related processes.
• Register and process medical report requests, including cashier function for medical report payment.
• Follow-up with doctors on incomplete medical report requests.
• Execute administrative duties pertaining to all medical report requests (including follow-up on email correspondence and quality check on completed medical reports)
• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline
• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies

Secondary Responsibilities and Duties (20%)

• Handle any ad-hoc tasks assigned by Executive/Manager.
• Plan and manage job/task assignment
• Conduct quality check on medical report before release
• Assist in the preparation of statistics such as monthly performance report

Job Requirements:

• Min Diploma in any discipline
• Prior Healthcare Admin Experience will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Contract Admin Assistant

Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Administrative Support Specialist (Oil & Gas) to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Responsibilities:

• Responsible for day-to-day HR operation & administration duties.
• Monitor and process working passes and documents.
• Manage and process employee & statutory claims.
• Conduct staff engagement/ team bonding activities.
• Assist in HR recruitment activities from job posting, arranging interview to employee onboarding.
• Coordinate and administer training functions.
• Responsible for training administration activities for the company.
• Manage and keep up-to-date training records.
• Support the HR budget planning activities.
• Coordinate the payment of invoices with the trainer and finance.
• Replenish office supplies.
• Ad hoc duties as assigned.

Requirements:

• Diploma in Human Resources Management or equivalent.
• At least 2 - 3 years of HR & Administration experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Location: Near Chinatown

Working hours: 9am to 6pm (Mon to Fri)

Salary: $2,800 - $3,200

We are looking for an experienced Accounts cum Admin Executive with strong understanding of double-entry bookkeeping. The role involves managing accounting and administrative tasks for a few countries that can include Hong Kong, Korea, the UK, the Netherlands, and Germany.

Key Responsibilities

• Maintain accurate financial records and ensure compliance with local accounting standards.
• Prepare and review financial statements.
• Complete periodic and annual audits.
• Coordinate with external auditors and implement audit recommendations.
• Oversee administrative activities such as travel arrangements and facilities management.

Requirements

• LCCI/Diploma/ Degree in Accounting.
• 3 years of related working experience
• Strong knowledge of double-entry bookkeeping.
• Proficiency in accounting software and Microsoft Office.
• Strong organizational and communication skills.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Description

Working location : Central
Salary : $2500 - $3300
Working days: 5 days per week (Off) Sat & Sunday | Wenesday & Sunday
Working time: 10.00 am to 6pm
Yearly Increment
Performance Bonus

Job Responsivities:
> Assist management staff in general administrative duties such legal documents,
> Managing incoming and outgoing client.
> Office diary management and billing.

Requirements
> Good service attributes
> Enjoys working in a supportive role and as part of team player.
> 1 to 2 years relate experience.

Interested Applicants, please submit a copy of your updated resume (in MS Word Format) and send to [email protected]

Heng Chun Han
Reg No: R22104938
EA License No: 21C0501

*We regret to inform that only shortlisted candidate will be notified. Thank you

Location: Queenstown

Working Hours : Mon 8.30am – 6.30pm, Tue – Fri 8.30am – 6.15pm

Job Description

• Monitoring the job in progress against outstanding cases report (WIP).
• Follow-up each MCA for their individual outstanding job (all sale types)
• Follow-up each Surveyor for their outstanding job which is yet to finalise.
• Ensure that the Outstanding cases (WIPs) are closed within the time frame set.
• Ensure customer repair orders and workshop repair orders were matched.
• Matching of parts taken from the surveyor’s revised estimate.
• Completing the downloading for parts change and estimate labour of accounts for finalization report.
• To confirm the final figure before raising the invoice.
• Respond to Insurance Company letters.
• Search & secure complete documents to solve the problem cases.
• Other ad hoc duties assigned

Requirement

• Minimum Diploma in any field with at least 3 years of administration experience in automotive industry
• Knowledge in insurance claims processes

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Preparing and revising presentations, Regional Reports and maintaining databases on a regular basis.
• Prepare communications, presentations, custom reports, commercial analyses, and so on for Regional Management when necessary.
• Coordinating periodic Regional Meetings with the countries and disseminating communication within the Region on behalf the Management.
• Liaise with Corporate HQ for various coordination as assigned by the Regional Management.
• Consult and keep communicate with Country Management, Regional Commercial Team and Business Partners on specific policies and procedures.
• Managing the Regional’s Travelling Schedules, Agenda and Reporting.
• Other Duties and Responsibilities as assigned by Regional Management from time to time.

Requirements:

• At least 2 years' work experience in a commercial, strategy or analytical role at a corporation or professional services.
• Excellent communication skills, in both verbal and written form.
• Proven commercial skills, including ability to interact with and influence senior company executives.
• Expert skill in MS Excel and PowerPoint.

5 days work week

Changi Area

Freight Forwarding Co.

Interested Applicants, kindly email your detailed resume to [email protected]

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Location: Lakeside

Working hours: 8.30am to 5.30pm (Mondays to Fridays) ; 8.30am to 12.30pm (Alternate Saturdays)

Duration: 6 Months contract (Extendable/ Convertible)

Job Scope

• Provide admin support to the department (Marketing / Logistics).
• Assist in simple editing of photos/images.
• Help out at events as and when required
• Other ad hoc duties assigned

Requirements

• Familiar with Adobe Photoshop or any other editing software.

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage
• Able to work on night shift, weekend and public holiday

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Location: Joo Koon

Working hours: Monday-Friday, 8.30am – 5.45pm

Commitment period: ASAP - End Sept

Responsibilities:

• Archiving and scanning of documents
• Other ad-hoc duties as assigned

Requirements:

• Able to commit till End Sept

Interested candidates who wish to apply for the advertised position, please click APPLY NOW

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Job Info

• Working Hour: Monday to Friday, 9am - 6pm
• Location: Newton

Job Scope

• Provide comprehensive administrative and secretarial support to the Chief Executive Officer.
• Efficiently manage the CEO's schedule, including meeting arrangements, calendar management, and document organization.
• Coordinate and arrange meetings and conferences, including handling logistics and venue arrangements.
• Assist in coordinating travel arrangements for the CEO.
• Handle personal matters for the CEO with discretion and professionalism.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Ngow Hui Jun| EA Personnel No.: R24119746

Our client is a global MNC, one of the most established pioneers in the Chemical industry. Due to business needs, they are now recruiting a Admin Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Admin Assistant:

• Prepare, type, and file documents; manage other general administrative tasks.
• Operate office equipment, such as computers, fax machines, and photocopiers.
• Manage incoming and outgoing messages through office systems.
• Monitor and restock office supplies as needed.
• Handle outgoing mail and other dispatches.
• Ensure a safe and secure workplace.
• Perform other duties as assigned by management.
• Follow the company's quality, environmental, health, and safety standards.

Requirements:

• 3 years of relevant experience
• Experience with SAP System is an added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Lead/Supervise Pharmacy Centralized Billing Team
• Ensure daily objectives assigned to the billing team are completed within specific timeline
• Exception Handling and Escalation
• Resolve any exceptions faced by the billing team and escalate when necessary
• Process Improvement
• Support the billing team through new processes and productivity initiatives (e.g. automation or other innovative measures)

Job Description:

• Min Diploma in any discipline
• Good Interpersonal Communication Skills

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Executive Assistant

Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599

Admin Executive

• Mon to Fri, 8:30am to 6.15pm
• To provide support to sales team
• Assist in delivery orders and invoices including adhoc duties give by supervisor
• Liaise with clients' purchases

If you are:-

• ITE / Diploma holders
• Keen to work in North side
• Willing to learn

Entitlements:-

• Covered Medical Insurance
• AWS and Bonus depends on Company Performance
• Company Transport pick up

Responsibilities:

· To receive goods procured, and maintain a daily record of all mail and deliveries received.

· To assist the Relief Team in monitoring staff attendance and daily attendance of contract staff.

· To assist in printing services for all staff, including printing/photocopy worksheets, circulars, notes, and other materials required.

· General administrative and front desk duties assigned.

Requirements:

· Minimum 1-year experience in customer service and office administration.

· Meticulous, able to work independently and have an eye for detail

· Familiar with IT word processing and spreadsheet applications such as MS Word and Excel.

· Adept at handling office equipment, e.g. laminating and binding machines, and photocopiers.

Job Description

• Act as the point of contact between the executives and internal/external clients
• Oversee administrative activities
• Assist for reception duties and company related-event activities
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Job Requirement:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School Diploma; additional qualification as personal assistant would be considered an advantage
• Experience in Chemical industry preferred

Others

• Transportation is provided at Jurong East MRT
• 5 Working Day
• Transport and meal allowance provided
• AWS and VB provided

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Tan Kah Lee

EA Personnel Reg No.: R23116010

5 day work week, 8.30am to 5.30pm

Work location :Tuas South (Company transport provided at Boon Lay MRT station)

Basic salary up to $2800 + VB

Annual leave 14 days

Job Scope:

Handle administrative duties including proper organisation of records/data keeping

Generate invoices and service memos on a monthly basis

Act as a liaison between service team and customers to provide the necessary support to ensure smooth operations and good customer service

Assist operations manager in planning and assigning delivery jobs to service team

Update drivers’ job orders, compute service team’s incentives and keep proper records of orders

Any other ad-hoc duties as assigned by supervisor

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: +65 9448 6983

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Tan Kah Lee

EA Personnel Reg No.: R23116010

Job Responsibilities:

Administrative Support

• Monitor contract and subscription renewal
• Procurement of office supplies
• Maintain filing systems (physical and digital)
• Collection of mails

Payment Processing

• Raising Purchase orders, process invoices and payments accurately and efficiently

Logistics Coordination

• Manage office supplies and equipment
• Coordinate deliveries
• Assist with vendor communication (as needed)

Event Support (as needed)

• Assist with event support and logistics
• Manage RSVPs and attendee registration
• Provide on-site support during events (set-up, check-in, etc.)

Duration:

• 1 July 2024 to 31 December 2024

Location:

• Clementi

Working Hours:

• 2 days/week within Monday to Friday, 8.30am to 5.30pm

Salary:

• $10/hr

Requirements:

• Minimum 1 year of administrative experience.
• Good organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and work independently.
• Flexible work arrangement.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

ADMIN ASSISTANT (SHEDULER)

- Working Hours: 8:30am - 6:00pm

- Working days: Monday - Friday

- Location: Singapore Poly

- Salary: S$2,100.00

- 1 year Contract

JOB DESCRIPTION

• Prepare and create short course runs in a training management system
• Book classroom and trainer and update information in the training management system
• Create classes for Academic Programme in the training management system
• Format timetables from schools and upload to the training management system
• Verify and check the timetable
• Prepare and create assessment runs in the training management system
• Book assessment venue and invigilator
• Publish course runs on the website
• Prepare logistics for confirmed runs
• Inform the trainer, school and PA of confirmed runs
• Confirm trainer appointment
• Send refreshment order to the vendor
• Book air-conditioner (if required)
• Cancel class or assessment and update the status in the training management system
• Cancel classroom, trainer/invigilator and registered learners of cancellation
• Prepare and compile monthly reports on course and programme runs

REQUIREMENT

• ITE Certificate holder or higher or with relevant working experience.
• Have good English proficiency.
• Good Communication skills are required to liaise closely with Trainers.
• Possesses basic information and communication technology (ICT) skills.
• Team player.

We regret to inform you that only shortlisted candidates will be called for an interview.

EA License: 22C1153

Job Highlights

• 5 days work week
• Friendly and supportive work environment
• Mentoring & Learning Opportunities

Job Description

- Coordinate and schedule meetings for Director

- Provide general administrative support to the team (attending to phone calls, responding to emails)

- Assist to do planning for business trip (e.g, book flight tickets, hotel, work visa)

- Basic Bookkeeping, handle petty cash

- Filing of documents and maintaining proper record of document correspondence

- Other ad-hoc administrative duties assigned

- Must to comfortable to run errands (e.g, bank errands, mail letter)

Job Requirements

- Fresh graduate encouraged

- Minimum Tertiary education

- Computer literacy (MS Word, Excel and Outlook)

- Good interpersonal & communication skills, positive working attitude, willingness to learn, multi-tasking, team player

- Able to work independently under minimal supervision

- Good command of both written and spoken English and Chinese

Salary: up to $3500

Duration; 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Woodlands

Job Description:

Answer phone calls, do admin, billing, receptionist for the laboratory. Need to handle samples at times.

Job Requirements: Min Diploma in Sciences

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De