As an Administrative Assistant, you will support our team in a variety of administrative tasks to ensure efficient and smooth day-to-day operations of our office.
Key Responsibilities:
Administrative Support: Provide administrative support to ensure efficient operation of the office. Includes handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Communication: Answer and direct phone calls, write and distribute email, correspondence memos, letters, faxes, and forms.
Scheduling: Assist in planning and scheduling meetings, appointments, and travel arrangements for managers or supervisors.
Record Keeping: Develop and maintain a filing system, and update and maintain office policies and procedures.
Data Management: Submit and reconcile expense reports and maintain contact lists.
Customer Service: Provide general support to visitors and ensure that all reception duties are completed accurately and delivered with high quality and in a timely manner.
Project Coordination: Assist in the preparation of regularly scheduled reports and participate in organizing company events or conferences.
Requirements:
Education: High school diploma or equivalent; college degree preferred.
Experience: Proven experience as an administrative assistant or office admin assistant.
Skills: Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); excellent time management skills and the ability to prioritize work.
Communication: Attention to detail and problem solving skills; excellent written and verbal communication skills.
Characteristics: Strong organizational skills with the ability to multi-task.
