Total 4,521 Administrative / Clerical job vacancies in tanah merah harbourfront and marina bay

Responsibilities

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Requirements

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

KPMG Singapore’s Office of General Counsel is looking for an individual to support our legal team. The role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and be able to handle highly confidential information appropriately.

Our Office of General Counsel disseminates timely and relevant information on developments in legislation and regulations, and executes initiatives to manage our risk in a challenging environment.

The general scope of work includes:

• Provide efficient secretarial and administrative support to the legal team
• Prepare and maintain legal documents and templates in the relevant contracts and document management IT tools
• Support in updating risk templates and guidance documents
• Manage deadlines, monitor the progress, and generate status reports of any given project or matters
• Schedule appointments for meetings and calendaring deadlines
• Raise invoices to facilitate payment
• Data entry where required
• Understand the necessity of KPMG to comply with KPMG Global risk management requirements and administer the processes required to maintain compliance
• Develop and maintain internal relationships to promote understanding and compliance with risk management policies and procedures
• Support enhancement and streamlining of risk procedures and processes through technology and automation

The ideal candidate should possess:

• At least two – three years' experience in an administrative or secretarial role
• Excellent interpersonal and written communication skills;
• Strong organizational and prioritization skills;
• Experience in use of document management tools;
• Technical proficiency in Microsoft Office suite of programmes;
• A curious and analytical mind, detailed oriented but also with the big picture in mind;
• The ability to work autonomously on self-motivated projects, but at the same time work in tandem with and add value to a closely-knit team;
• Positive attitude and willingness to learn.

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as Litigation Secretary.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Litigation Department.

• Responsible for legal documentation and efficient document tracking, filing, and management.

• Knowledge of e-Litigation filing is a must.

• Drafting and preparation of Court documents.

• Other ad-hoc administrative duties.

Requirements:

• Minimum 2 years relevant experience in Litigation work.

• Proficient in Microsoft Office, Outlook, Adobe, and e-Litigation.

• A team player with a positive working attitude, meticulous, and able to work independently.

• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Tasks & Responsibilities
● Provide high-quality administrative support to the office manager, including managing
calendars, scheduling meetings, and handling correspondence.
● Assist in maintaining office policies and procedures, ensuring they are up-to-date and
adhered to.
● Manage office supplies inventory and place orders as necessary.
● Coordinate with vendors and service providers to ensure smooth operations.
● Assist in the onboarding process for new employees, including setting up workstations
and completing necessary paperwork.
● Help organize office events, such as meetings, team building activities, and celebrations.
● Maintain office equipment and ensure it is in working order, arranging for repairs or
replacements as needed.
● Assist in budget preparation and monitoring, including tracking expenses and processing
invoices.
● Maintain daily and monthly expense records accurately & Assist with filing and scanning
of documents.
● Handle all other administrative tasks as required by the office manager.

Qualifications & Experience
● Diploma or equivalent qualification in office administration or related field.
● Proven experience as an administrative assistant, office administrator, or similar role.
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Excellent organizational and time management skills & Attention to detail and
problem-solving skills.
● Ability to multitask and prioritize tasks.
● Discretion and confidentiality.

We apologize that only shortlisted candidates will be contacted. Thank you.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Responsibilities

• Provide high-quality administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors and service providers to ensure smooth operations.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings, team building activities, and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Assist in budget preparation and monitoring, including tracking expenses and processing invoices.
• Maintain daily and monthly expense records accurately & Assist with filing and scanning of documents.
• Handle all other administrative tasks as required by the office manager.

Requirements

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills & Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks.
• Discretion and confidentiality.

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Tasks & responsibilities:

● Provide high-quality administrative support to the office manager, including managing
calendars, scheduling meetings, and handling correspondence.
● Assist in maintaining office policies and procedures, ensuring they are up-to-date and
adhered to.
● Manage office supplies inventory and place orders as necessary.
● Coordinate with vendors and service providers to ensure smooth operations.
● Assist in the onboarding process for new employees, including setting up workstations
and completing necessary paperwork.
● Help organize office events, such as meetings, team building activities, and celebrations.
● Maintain office equipment and ensure it is in working order, arranging for repairs or
replacements as needed.
● Assist in budget preparation and monitoring, including tracking expenses and processing
invoices.
● Maintain daily and monthly expense records accurately & Assist with filing and scanning
of documents.
● Handle all other administrative tasks as required by the office manager.


Qualifications & experience:

● Diploma or equivalent qualification in office administration or related field.
● Proven experience as an administrative assistant, office administrator, or similar role.
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Excellent organizational and time management skills & Attention to detail and
problem-solving skills.
● Ability to multitask and prioritize tasks.
● Discretion and confidentiality.

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as Legal Secretary.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Litigation Department.

• Responsible for legal documentation and efficient document tracking, filing, and management.

• Knowledge of e-Litigation filing is a must.

• Drafting and preparation of Court documents.

• Other ad-hoc administrative duties.

Requirements:

• Minimum 2 years relevant experience in Litigation work.

• Proficient in Microsoft Office, Outlook, Adobe, and e-Litigation.

• A team player with a positive working attitude, meticulous, and able to work independently.

• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm:

Job Description

As a legal secretary, you will report to the Corporate Real Estate department and support a team of lawyers while ensuring that their days run smoothly. You will be managing all of their calendars, scheduling their meetings, booking their flights, expenses, documentations and any other administrative duties as assigned.

Job Requirements:

• Minimum GCE ‘O’ level
• Minimum 2 years of conveyancing experience
• Conversant with Microsoft Office Applications
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

If you possess the above and would like to be part of a progressive and responsible team, we welcome you to put in your application with us.

For more information on our Firm, please visit our website at www.allenandgledhill.com.

Only shortlisted candidates will be notified.

Sales Admin Support
Working days: 5 days
Working hours: 8am-5.30pm (Mon-Thu), 8am-5pm (Fri)
Salary: $2000 - $2300 (If good exp can try higher)
Location: Kaki Bukit

Responsibilities:

• Providing administrative and documentation support to the sales team
• Read and understand orders – to ensure it can be fulfilled smoothly.
• To ensure orders are placed correctly and timely.
• Keep track the delivery status of orders regularly to avoid late penalty.
• Respond effectively and efficiently to customer’s inquiries.
• Follow up with factory about the delivery schedule, technical clarification and documentation
• Maintain & update filing and database system regularly – QTN / Sales
• Support day-to-day operations – Prepare Proforma Invoice, follow up deposit/advance payment, shipping instruction and shipping documents.
• Prepare and apply of Certificate of Origin
• Any other ad-hoc duties as required.

Requirements:

• Relevant working experience.

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

IT Admin

Working days: 5 days + Alternate Saturday (full day)
Working hour: 8:30am - 6pm
Salary: $2300 - $2500
Office Location: Near Ubi / MacPherson MRT

Job Description

• Work closely with management to achieve task/projects
• Plan and manage the schedule for operations to fulfil projects timelines and requirements
• Respond to customers and plan operations to service past projects.
• Monitor operations manhours.
• Proper documentation for job filing and input information into sever
• Perform department administrative and operational tasks
• Undertake any other ad-hoc projects/duties assigned

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Qualifications and Experience

At least 2 years of experience working in the education industry or more than 3 years of good track record in performing day-to-day adminstration tasks of the company. At diploma /degree level in any discipline and preferably certified in Advanced Certificate in Training and Assessment (ACLP). A good command in spoken and written English is mandatory to communicate with international students and to keep track of all the academic procedures and reports.

Tasks and Responsibilities

Work with academic team to manage students' learning and progress including planning, manage, monitor, measure the outcomes arising from performances of our students. Plan and support teachers for course delivery to ensure smooth and effective results are achieved.

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in both Mandarin and English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Procurement cum Admin Executive

5 days, 8.45am- 5.45pm

Salary: $2500 -$4000

Address: Suntec

Job summary:

We are seeking a competent procurement admin executive to join our team. The ideal candidate will be responsible for ensuring that the company purchases products and services ethically. This role may involve collaborating with internal stakeholders, analyzing market trends, maintaining accurate records, and providing administrative support to ensure efficient office operations.

Duties and Responsibilities:

• Sourcing and selecting suppliers/vendors based on quality, price, delivery, and service.
• Negotiating contracts and terms with suppliers to ensure favorable terms and pricing.
• Managing relationships with existing suppliers and identifying potential new suppliers.
• Liaise with Suppliers on defective goods and take corrective action.
• Maintain minimum supply inventory levels and negotiate any emergency deals with vendors.
• Collaborating with internal stakeholders, such as production, logistics, and finance, to ensure timely procurement of goods and services.
• Analyzing market trends and conducting research to identify cost-saving opportunities and improve procurement strategies.
• Provides administrative support to ensure efficient office operations.
• Perform daily filling of documents.
• Assist in monitoring and maintaining office supplies and equipment inventory.
• Handle incoming calls and emails.
• Arrange and coordinate meetings and events.
• To perform other administrative tasks and ad-hoc duty from management when required.

Requirements:

• Minimum DEGREE in Purchasing & Material Control or Business Administration or its equivalents.
• Minimum 3 years of procurement experience.
• Willing to handle office admin & HR admin duties.
• Proficiency in MS Office (Word, Excel, and PowerPoint)

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

Job Responsibilities:

• To provide relevant support and assistance to the Sales Team
• To prepare reports and other documents as required by the Management
• To perform administrative work and maintain proper filling
• To liaise and coordinate with the sales partners for sales support tasks
• To follow-up including enquires, documentation and etc
• Prepare claim such as buyback claim, witholding claim and distributor rebate claim
• Upload monthly product price list
• Assist some miscellaneous task such as supplier registration into system, sending Statement of Account (SOA) and receipt request from distributor

Job Requirement:

• Self-motivated.
• Able to communicate with all levels of people.
• Independent
• Good communication skills
• Meticulous and have an eye for details
• Ability to speak and write in Chinese as the incumbent requires to liaise with the China HQ counterparts/personnel for work or project related matters
• A good team player

• 5 days [ 10am - 6pm ]
• Redhill
• $2,000 - $3,000

Qualifications & experience

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Tasks & responsibilities

• Provide high-quality administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors and service providers to ensure smooth operations.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings, team building activities, and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Assist in budget preparation and monitoring, including tracking expenses and processing invoices.
• Maintain daily and monthly expense records accurately & Assist with filing and scanning of documents.
• Handle all other administrative tasks as required by the office manager.

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Responsibilities

• Production Support IBM MQ queue manager and coordinate with Middleware to implement.
• Do administration of ActiveMQ

Requirements

• IBM MQ and ActiveMQ
• Experience In Java for MQ client instrumentations
• Min 4 years of experience

Mandatory Skills

IBM MQ and ActiveMQ

Team player with good communication skill.

Procurement cum Admin Executive

5 days, 8.45am- 5.45pm

Salary: $2500 -$4000

Address: Suntec

Job summary:

We are seeking a competent procurement admin executive to join our team. The ideal candidate will be responsible for ensuring that the company purchases products and services ethically. This role may involve collaborating with internal stakeholders, analyzing market trends, maintaining accurate records, and providing administrative support to ensure efficient office operations.

Duties and Responsibilities:

• Sourcing and selecting suppliers/vendors based on quality, price, delivery, and service.
• Negotiating contracts and terms with suppliers to ensure favorable terms and pricing.
• Managing relationships with existing suppliers and identifying potential new suppliers.
• Liaise with Suppliers on defective goods and take corrective action.
• Maintain minimum supply inventory levels and negotiate any emergency deals with vendors.
• Collaborating with internal stakeholders, such as production, logistics, and finance, to ensure timely procurement of goods and services.
• Analyzing market trends and conducting research to identify cost-saving opportunities and improve procurement strategies.
• Provides administrative support to ensure efficient office operations.
• Perform daily filling of documents.
• Assist in monitoring and maintaining office supplies and equipment inventory.
• Handle incoming calls and emails.
• Arrange and coordinate meetings and events.
• To perform other administrative tasks and ad-hoc duty from management when required.

Requirements:

• Minimum DEGREE in Purchasing & Material Control or Business Administration or its equivalents.
• Minimum 3 years of procurement experience.
• Willing to handle office admin & HR admin duties.
• Proficiency in MS Office (Word, Excel, and PowerPoint)

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Responsibilities

• Act as the first point of contact for the CEO with internal and external clients
• Handle incoming requests and queries appropriately
• Manage the CEOs diary, schedule meetings and appointments, and provide reminders
• Book and manage complex travel arrangements
• Develop and maintain an efficient documentation and filing system
• Lead to yearly customer surveys / major marketing events
• Produce corporate reports, presentations, and briefs as needed

Requirements

• 3 years of relevant experience is preferred.
• Possess strong communication, interpersonal, time management, organizational, multitasking, attention to detail, prioritization, and proactive skills.
• 5 days, 830am to 6pm, East; basic + VB.
• Job Reference: L5759993

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 6950 9754

EA Registration Number: R22110899

EA License number: 02C4944

EA Personnel: Celeste Wong Xin Yann

Accounts & Admin Executive

5 days, 9am- 5.30pm

Salary: $3800 -$4000

Address: Fort Canning

Overview

Our company is currently on the lookout for an experienced Admin & Finance Executive to provide financial administrative support to our companies. You will be working closely with and reporting directly to the Regional Financial Controller.

Main Responsibilities

Finance

• Full sets of accounting (AP/ AR/ GL)
• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.
• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.
• Maintain general journal entries
• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.
• Perform any other accounting/finance duties and responsibilities as and when necessary.

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.
• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.
• Written communication including but not limited to drafting of documents or letters as and when necessary.
• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 5 years of related working experience in an international accounting office.
• Knowledge of local requirements.
• Familiarity in EXACT & Cargowise One, Microsoft Outlook, TEAMS, Excel or related ERP.
• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

• Order processing for inbound or outbound shipments
• Shipment planning and coordination with internal team and customer on daily shipment matters
• Order processing
• Adhoc duties when required
  

Salary: $2400

Contract: 1 year convert to perm

Location: Pioneer

Working hours (OT Payable after 44hours):

0830 – 1800 (Monday to Thursday)

0830 – 1730 (Friday)

0830 – 1230 (Alternate Saturday)

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Admin & Accounts Assistant

• Salary: $2600-$2800
• Work Location: Near Tai Seng MRT
• Working Days: Mondays to Fridays
• Working Hours: 8.30am to 5.15pm

Job Responsibilities

• AccountsPost all supplier invoices in CRM system (daily)
  Issue and update payments to suppliers in CRM system
  Reconciliation of Supplier Statement of Accounts
  Ensure accuracy in the Account Payable Reports
  Prepare payment to suppliers
  Create Billing for Outsource Manpower, Rebates and etc.
  Assist to provide the required information/documentation in Annual Audit
  Assist to extract Supplier invoices for customer warranty issues.
  Assist in Account Receivable duties when required
  Filing and annual box up and arrange files in the store.
  
• HRMonitor Staff Leave and Medical Claims
  Onboarding and Offboarding of staff
  Prepare documentation for Staff Loan Equipment – Acceptance and Clearance
  
• AdminMonitor pantry and stationery supplies.
  Raise purchase invoices for office general expenses
  Assist to ensure the office is well kept and contact the relevant contractors on any maintenance required for the office.
  Document and update when required all supplier/customer information into the corporate CRM system.
  Filing, annual box up and arrange files in the store.
  
• Logistics (when required)Assist to Generate Delivery Orders/Invoices for shipment to customers.
  Assist to receive incoming goods.
  Monitor DO closing and prepare Daily summary reports
  

Job Descriptions

• Provide administrative support to operations.
• Process and perform data entry into Corporate CRM system
• Assisting HR/Finance Manager in general accounting and administrative duties

Job Requirements:

• Nitec in Business Admin/Accounts related qualifications
• Preferably with relevant working experience

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Admin Executive

• Monday -Friday 8am-5pm
• Salary: $2000-$2300
• Location: Kaki Bukit

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.

Requirement

• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Accounts & Admin Executive

5 days, 9am- 5.30pm

Salary: $3800 -$4000

Address: Fort Canning

Overview

Our company is currently on the lookout for an experienced Admin & Finance Executive to provide financial administrative support to our companies. You will be working closely with and reporting directly to the Regional Financial Controller.

Main Responsibilities

Finance

• Full sets of accounting (AP/ AR/ GL)
• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.
• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.
• Maintain general journal entries
• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.
• Perform any other accounting/finance duties and responsibilities as and when necessary.

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.
• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.
• Written communication including but not limited to drafting of documents or letters as and when necessary.
• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 5 years of related working experience in an international accounting office.
• Knowledge of local requirements.
• Familiarity in EXACT & Cargowise One, Microsoft Outlook, TEAMS, Excel or related ERP.
• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Job Descriptions:

• Procure, source, and purchase vessels' spare parts, supplies, and services, including preparing relevant purchase orders and job orders to ensure proper supply for vessels.
• Compare prices, specifications, and delivery dates to assist Superintendents in determining the best offer among potential suppliers.
• Verify suppliers’ invoices against quotations and track vessels’ total expenditure against approved budgets. Resolve any discrepancies with suppliers.
• Monitor vessels’ movements, liaise with suppliers, masters, and agents to ensure timely delivery of supplies on board.
• Maintain accurate records of all purchased stores and spares for vessels, including follow-up and filing.
• Actively follow up on vessels’ defect reports, arrange third-party service vendors, and manage docking issues.
• Coordinate closely with Technical Superintendents and shipboard officers on various technical matters.
• Maintain and update vessels’ technical certificates and arrange renewals as required.
• Perform any ad-hoc duties assigned by Technical Superintendents or Technical Manager.

Job Requirements:

• Diploma holders with 2-3 years of purchasing experience, preferably in the Shipping industry.
• Familiarity with vessel records and certificates.
• Meticulous, IT savvy, good team player, and able to communicate effectively.
• Self-motivated and capable of working independently with minimal supervision.

Position Title : Order Admin (Online Platforms)

Location: Changi Airport Terminal 1

Working Day : 6 days ( Roaster Shift / include weekends & public holiday)

Working Hours : 9am - 6pm

Salary Range: $2,200 - $2,500

Interested applicants can also send your resume to

WA:+65 8151 4682 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Scope:

• Order Verification: Ensure that orders placed by customers are accurate, complete, and free from errors. Verify customer information, payment details, and shipping addresses.
• Order Entry: Input order details into the e-commerce platform or order management system accurately and efficiently.
• Shipping Coordination: Coordinate with shipping and logistics teams to arrange the packing and shipment of orders. Generate shipping labels and tracking information.
• Pick and Packaging: Ensure that products are packaged securely and appropriately to prevent damage during transit.
• Order Tracking: Keep customers informed about the status of their orders by providing tracking information and order updates.
• Order Fulfilment Optimization: Continuously look for ways to streamline and improve order processing workflows, reducing errors and enhancing efficiency.
• Cross-functional Collaboration: Work closely with other teams, such as customer service, sales, and warehouse personnel, to ensure smooth order processing and customer satisfaction.
• Software and Tools: Familiarity with e-commerce platforms, order management systems, and related software tools is often required.