Total 1,589 brand executive job vacancies in Art / Design / Entertainment category in Singapore

Job Objective:

To provide comprehensive administrative support to the Senior Executive Assistant and assist in the smooth functioning of the MD office.

Job Info:

• Mon to Fri 9am - 6pm
• Basic up $5000 + AWS + VB
• Penjuru

Job Description:

• Manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.
• Monitor and prioritise emails, drafting responses or redirecting as necessary.
• Screen and direct phone calls and distribute correspondence.
• Advised of time-sensitive and priority issues, ensuring appropriate follow-up with action on matters which fall within the MD and Senior Executive Assistant’s responsibility.
• Manage office Communication
• Manage a variety of information, use appropriate office communication tools to prepare and maintain the information accurately either on paper or electronic files.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Prepare agendas, materials, and presentations for meetings, ensuring that all relevant documents are distributed in a timely manner.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Follow up on action items.
• Maintain confidentiality regarding business strategies, financial information, and personnel matters.
• Serve as the primary point of contact for internal and external stakeholders, screening calls and inquiries, and providing information or redirecting as appropriate.
• Coordinate communication between the Senior Executive Assistant (and MD) and other departments, ensuring timely dissemination of information.
  Organise and maintain electronic and physical filing systems, ensuring that documents are easily accessible and up-to-date.
• Prepare and proofread correspondence, reports, and presentations as needed.
• Assist the MD and Senior Executive Assistant in tracking and monitoring project timelines, milestones, and deliverables.
• Coordinate with cross-functional teams to gather information, compile data, and facilitate project progress.

Requirements:

• Diploma in Business Administration, Office Management, or related field.
• Proven experience as an Executive Assistant or similar role, supporting senior executives or managers.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

EA Licence No: 16C8004 (Elitez Pte Ltd)
EA Personnel Name: Felcia Ang
EA Personnel No: R22109905

• Position: Accounts Assistant/Executive (AR/AP) – Up to $3500 – TUAS - Company Transport provided
• Location: Tuas Avenue – Company Transport provided @ Jurong East MRT
• Working hours: Monday to Friday | 8.15am to 5.30pm
• Salary (commensurate with experience): Up to $3500 + AWS + Variable Bonus + Annual Leaves + Medical Benefits
• Duration: Permanent
• Industry: Paint Manufacturers

Main Responsibilities:

• Able to handle AP/AR/GST functions
• Check supplier’s invoices & seeks approval before process payment
• Petty cash reimbursement
• Monthly bank reconciliations & prepare weekly bank balance report
• Assist with the preparation of month-end closing and year-end audits
• Participate in stock take events and inventory related matters
• Assist in any ad-hoc duties as assigned

Requirements:

• Possess at least an Account LCCI or equivalent with at least 1 year of working experience
• Familiar with ACCPAC would be an advantage
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Your Role

We are looking for an Event Project Executive to work closely with the team to achieve project objectives.

What Will You Do

• To work closely with team members to achieve project objectives.
• To manage and execute video production, live stream & event projects from start to finish.
• To plan and manage production schedule.
• To prepare quotation and follow-up with clients.
• To ensure client’s requirements are met.
• To perform digital file management and other admin tasks.

What Do We Want

• At least 1 year experience in related field.
• Have interest in media industry.
• Positive attitude and good planning skills.
• Good interpersonal and communication skills.
• Entry level is welcome.

Responsibilities

• Import Process:Adhering to company's Import Procedures
  Prepare and manage import documentation, including, delivery orders, and customs clearance documents.
  Ensure accuracy and completeness of import-related paperwork.
  
• Export ProcessAdhering to company's Export Procedures
  Prepare and manage export documentation, including shipping documents, and export permits.
  Ensure accuracy and completeness of export-related paperwork.
  
• Quality Control and Inspection:Ensure compliance with import standards and company requirements
  Checking of HAWB Labels, seal numbers, import documentation
  
• Customs Compliance:Coordinate with customs brokers or authorities to ensure compliance with import regulations and procedures.
  Stay updated on changes in import laws and tariffs to facilitate smooth customs clearance.
  
• Customer Relationship Management:Address inquiries, resolve issues, and provide assistance to ensure internal and external customer satisfaction.
  
• Logistics Coordination:Organize and manage logistics for the importation process, including shipping, transportation, and warehousing arrangements.
  Liaise with internal & external service providers to ensure timely delivery.
  Communicate with internal Network, Carriers or approved vendors regarding shipping schedules, documentation requirements etc
  
• Record-Keeping and Reporting:Maintain accurate records of import transactions, shipping documents, customs declarations, and temporary import shipments into the NG system
  
• Any other ad-hoc duties as assigned

Requirements:

• Comfortable with location in Changi Airfreight centre
• Able to start work within short notice
• No experience needed as training is provided
• Able to commit to working hours / 4 days a week as below: Sat: 8am - 8pm, Sun: 9am - 9pm, Mon & Tue: 10am - 10pm

To Apply, please kindly email your updated resume to denise[at]goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Tay Jia Yu Denise

EA Personnel Registration Number: R1544800

EA License no.: 07C5771

Responsibilities

• Performs Accounts Payable (AP) transactional process operations.

Requirements

• Min Diploma in accounting / finance with 5 years experience in AP operational processes, Hands on experience in Microsoft office, proficient in Excel.
• Attention to details, proactive, able to work independently, effective communication skill in both spoken and written.
• Able to commence work immediately.

Interested candidate please send in your msword resume to [email protected]

THE JOB:

• Ensure clearing of unmatched cash.
• Provide support for credit control & cash collection; including sending monthly reminders, statement of account & invoices to customers.
• Liaise and work with fulfilment / operation on Service reports /supporting documents for invoicing.
• Match invoices with service report
• Responsible to drive down bad debts provision

THE REQUIREMENTS:

• Min Diploma/ Degree Holder with min 3 years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

CEO: R1104482

(EA Licence No. 99C4599)

Your Role

We are looking for an Operations Executive to ensure smooth functioning of the daily operations in the organisation.

What Will You Do

• To develop and implement operational strategies to streamline processes and improve efficiency.
• To oversee the daily operations of the company.
• To monitor and analyze key performance indicators (KPIs) to identify areas for improvement and implement corrective actions.
• To manage daily scheduling and optimize resources.
• To coordinate with cross-functional teams to ensure alignment and collaboration across departments.
• To develop and maintain standard operating procedures (SOPs) to ensure consistency and compliance with company policies.
• To identify and implement cost-saving initiatives to improve profitability and reduce expenses.
• Ensure compliance with regulatory requirements and industry standards.
• To provide leadership and to operations staff, fostering a culture of teamwork and continuous improvement.
• To prepare regular reports and presentations on operational performance for management review.
• To perform any ad-hoc duties assigned by the management.

What Do We Want

• At least a Diploma in Business Administration, Operations Management or related field.
• At least 2 years of experience of in Operations Management or similar role.
• Have knowledge of operational best practices and industry trends.
• Familiar with the Singapore business landscape and regulatory environment.
• Proficiency in Microsoft Office and other relevant software.
• Good interpersonal and communication skills.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Salary range: $3300 to $4000
Working hours: Mon – Fri, 8:30am – 10am to 5pm – 6pm(flexible) 7.5 hours/day
Working location: Odeon Towers

Job Description

• Procure, setup and maintain office IT hardware, equipment and manage inventory
• Liaise with vendor on server maintenance
• Implement IT system enhancements and modifications and ensure the organization’s IT processes align with business goals
• Maintain website contents via WordPress
• Update banners, news, products, events and etc.
• Work closely with the marketing team on web marketing campaigns and promotions
• Translate wireframes into web codes
• Plan and manage the development and maintenance for company websites, applications, and systems
• Come up with specifications
• Localize web contents
• Make changes to existing framework
• Liaise with Japan System Team and Japanese web developers
• Manage the schedule to ensure development and maintenance are done in a timely manner
• Manage all IT aspects of employees’ onboarding/offboarding
• Work account creation/deactivation (Email, VPN, etc.)
• Prepare IT equipment
• Provide support to other employees and related parties on system operations

Job Requirements

• Diploma/Degree in Computer Science, Information Technology or equivalent
• At least 3 years of relevant working experience is required
• Proficient understanding of web markup, including HTML5, CSS3, JS and PHP
• Experience with optimization for mobile devices and familiarity with responsive and adaptive methods
• Basic knowledge of Google Analytics and Adobe Photoshop

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Company’s Profile

Julian Grey’s client offers customized solutions to meet evolving societal demands in the world of sustainability.

Responsibilities

• Coordinate daily warehouse activities and staff assignments based on shipment schedules.
• Manage transportation arrangements for local and overseas shipments.
• Process orders, issue shipping documents, and arrange marine insurance.
• Assist with visual inspections, inventory management, and monthly reporting.
• Ensure strict adherence to EHS and QMS protocols.

Requirements

• Minimum 2 years of experience in logistics or warehouse roles.

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Interested Applicants
Please WA Bryan Tay @ 97559161
Shortlisted Candidates will be notified

Bryan Tay Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

• Oversees the administrative and logistic needs for the entire scholarship application process
• Serve as a point of contact for inquiries relating to the Talent Scholarship application
• Coordinatemeetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact
• Work closely with relevant internal and external stakeholders to ensure a seamless selection process

Requirements:

• Min Degree with relevant years of experience
• Proficient in MS Office

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

• Position :Billing Officer
• Location : Orchard - Near Somerset MRT
• Working hours : Monday -Friday, 9.00am-6.00pm
• Salary (commensurate with experience): Up to $4000 + 1 month completion bonus + 14 days annual leave + Medical reimbursement
• Duration : 1 year contract - convertible or renewable
• Industry : Power Generation

Main Responsibilities:

• Setup, prepare and send customer invoices for different utilities
• Troubleshoot and resolve issues
• Prepare monthly and daily settlement
• Ensure accuracy and timeliness of all bills and settlements
• Work closely with different internal departments to ensure high accuracy of customer information
• Liaise with external vendors and resolve any issues
• Prepare customer / internal financial or billing related reports as required

Requirements:

• Diploma / Degree in Business / Finance / Accountancy / IT
• At least 1-2 years of related experience
• Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications

Email to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

• Review of enquiries and contract tenders.
• Ensuring that relevant sections of the ITT are distributed internally to the appropriate departments.
• Attending meetings with tender pursuit team and identify responsibilities, required inputs and key dates. Must actively pursue this to ensure target dates are met
• Review of all information relating to bid, clarification of responses received from internal support departments and insertion of qualifications into bid document as appropriate.
• Gathering support information from internal drives for insertion into bid document.
• Preparation and compilation of quotes and proposals in accordance with ITT guidelines, under and completion of bid documents including pricing.
• Maintaining single point contact for the client during the bid and bid clarification phases.
• Distributing bid clarification documents to the responsible personnel, expediting the timely response therefrom and submitting the clarification responses to the client.
• Complying with Quality and HSE regulations, policies, procedures as applicable to the function.
• Assisting Sales Order Clerks with sales order entry and revisions in Epicor and packslip workflow within SharePoint.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

• Responsible for the projects and addition & alteration works of hospital, medical centre and other associated business unit as instructed by the management
• Track preventive maintenance works and service contracts for the department and support the car park operations
• To assist in projects and addiction & alteration works as assigned by Head of Department or reporting Supervisor
• Facilitate and manage assigned projects within given deadline & budget
• Independent and resourceful. Good problem solving & analytical skills
• Able to work well with people from across different departments and levels
• Support the car park operations
• Assist in any other duties assigned
• Able to manage the work schedule of contractors/ vendors to ensure the work / project within the timeline with minimum disruption to the patients and staff
• Work with colleagues and contractors to ensure al physical plants and equipment are serviced as planned
• Any other duties assigned by the Senior Technician/Engineer/Supervisor.

Qualifications:

• Minimum qualification, Diploma / Degree in Facilities Management

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

THE JOB:

• Ensure clearing of unmatched cash.
• Provide support for credit control & cash collection; including sending monthly reminders, statement of account & invoices to customers.
• Liaise and work with fulfilment / operation on Service reports /supporting documents for invoicing.
• Match invoices with service report
• Responsible to drive down bad debts provision

THE REQUIREMENTS:

• Min Diploma/ Degree Holder with min 3 years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

CEO: R1104482

(EA Licence No. 99C4599)

MARKETING EXECUTIVE cum Interior Design.

No prior legal experience or knowledge is required.

1. Good if you have an outgoing personality and love to meet people.

2. Marketing & Sales based role, able to convert leads into successes and effective in building business relationships.

3. Suitable if you enjoy attending events as well as creating events to build and strengthen business partnerships.

4.Drive brand awareness and publicity through various social media platforms (LinkedIn, Facebook, YouTube)

5.Conceptualize and implement social media campaigns to maximize client/follower engagement and lead generation

6.Assist in the execution of internal and external marketing communications, media publicity and events

7.Assist in D&B’s EDM campaigns (Country Risk, Business Education Services, News Releases, Monthly Promotions)

8.Assist in all marketing administrative matters

9.Assist in updating D&B’s website when necessary

10.Assist senior designers in creating interior design concepts for various projects

11. Collaborate with the team to develop detailed design plans, including space layouts, color schemes, and material selections

12. Conduct research on design trends, materials, and suppliers to stay updated with the latest industry developments

13. Assist in preparing 2D and 3D visualizations, renderings, and presentations

14. Support in sourcing and coordinating with vendors, contractors, and clients

16. Contribute creative ideas and suggestions to enhance project outcomes

17. Assist in site visits and inspections to ensure design implementation aligns with plans

11.Add-hod duty assign by director.

Job order number: 594169

Responsibilities :

• Work with customers, vendors, forwarders, warehouse personnel & distributors for shipping arrangement
• Arrange goods inspection
• Process shipping documents & CO application
• Perform order fulfilment - Process order and arrange shipment, Issuance of Purchase Order
• Manage Inventory Reports
• Assist Logistic Manager for month end account closing

Requirements :

• Minimum 1-2 years of related experience
• Proficient in MS Office
• Ability to communicate in Mandarin in order to liaise with the vendor in China.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash
EA Personnel Reg. no.: R22107165
EA License no.: R2210716

Location: Paya Lebar

Responsibilities:

· Responsible for processing orders and invoicing for Singapore local distribution

· Liaising with Customers on orders and order confirmations if required

· Ensure Purchase Order (PO) prices and quantity tally with processed orders

· Responsible for liaising with the various internal departments with regards to order management processes when required

· Responsible for maintaining/updating information in the database which are required for processing

· Provide administrative support and cover duties within Operations department as assigned

· Assist Operations department in performing month end closing

· Manage issues and complaints, consider appropriate solutions and options

· Provide administrative support and cover duties within internal departments as assigned

· Comply with company procedures, guidelines and policies

· All other ad-hoc duties as assigned

Requirements:

· Min. Diploma in any field with min. 3 years of customer service experience in a product distribution environment

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

*Seeking for an Settlements Executive with minimum 2 years of Accounts Payable (AP) exposure)*

THE COMPANY

With their growth strategy in place, they seek to expand their reach in their Commodities Trading business. Currently, they seek for a Settlements Executive to be part of their accounting team.

JOB RESPONSIBILITIES

• Identify document for payments
• Process payments
• Prepare Statement of Accounts
• Check purchase and sales contract
• Help reconcile foreign companies
• Check trade completed with trade incoterms
• Ensure completeness of deal entry with signed contracts
• Liaise with counterparts and other related entities to settle payments
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma or Degree in Accountancy/Accounting/Commerce or ACCA or any other relevant education
• Minimum 2 years of Settlements /Accounts or Accounts Payable (AP) experience in a Commodities trading company or any other industry sectors
• Meticulous, diligent, proactive, analytical and a team player

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Company’s Profile

Julian Grey’s client offers customized solutions to meet evolving societal demands in the world of sustainability.

Responsibilities

• Manage invoices, delivery orders, and SOA.
• Monitor project billing milestones and initiate billing.
• Maintain receipt records and organize accounts receivable files.
• Compile aging reports and reconcile GST

Requirements

• Proficient in Microsoft Office with strong analytical skills

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Interested Applicants
Please WA Bryan Tay @ 97559161
Shortlisted Candidates will be notified

Bryan Tay Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

[ID:530397]

Responsibilities:

• Preparation of invoices and packing lists (INV & PL), export documents such as Test Reports, Non-DG Declaration Letter, etc.
• Handling import operations from our headquarters in Japan:Checking Arrival Notices, B/L (Bill of Lading), INV & P/L, customs amounts (GST), and transferring documents to the warehouse.
  Data entry into the internal system including lot numbers upon arrival and storage of goods via sea freight.
  
• Handling export operations to various clients in countries including SG, Malaysia, Thailand, the Philippines, Indonesia, China, and parts of the EU:Receiving purchase orders (PO), coordinating and negotiating shipment schedules, forecasting, and inventory management.
  
• After Sales Services (handling claims for damaged goods, additional import customs documentation, etc.).
• Arrangement of transportation services:Preparation of INV & PL.
  Confirming schedules with forwarders (flight/sea freight), booking, and follow-up (sending AWB, BL, etc.).
  Arranging urgent shipments (DHL/UPS) including booking on websites and creating courier waybills.
  
• Preparation of related export documents (SDS, Non-DG Declaration Letter).
• Warehouse management: FIFO management of inventory lots according to shipment quantities.
• Understanding export-import regulations: Keeping abreast of export-import regulations to various countries (import duties, declaration/customs documents, etc.).

Requirements:

• Proficiency in Japanese language at least equivalent to JLPT N2 level to communicate with counterparts in Japan.
• Minimum 1 year of experience in trade operations (familiarity with Incoterms, knowledge of Sea/Air freight forwarders, ability to handle FCL, LCL shipments).
• Proficiency in Microsoft Word, Excel (able to perform basic tasks).

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: R22107165

[Order Number: 488858]

• International exposure within the energy trading field
• Comfortable to cover settlements of other region outside of normal business hours when required
• System training is provided
• Great employee benefits

Responsibilities

• Manage the end-to-end process of invoice creation, distribution, reconciliation, and settlement for Coal, LNG, and Freight trading activities (Accounts Payable/Receivable).
• Proactively and promptly resolve discrepancies in invoice reconciliation.
• Take responsibility for ensuring the timely collection of cash and generating aging reports.
• Collaborate with the operations team to clear overdue items in both Accounts Payable and Accounts Receivable, as well as non-allocated cash.
• Identify, recommend, and implement process improvements related to settlements processes.
• Keep Settlements team Standard Operating Procedure (SOP) documentation updated.
• Ensure trading standards are in compliance with regulatory requirements.
• Verify and ensure the correct tax treatment of invoices.

Requirements

• Possess minimum 1 year of Settlements experience preferably in the Commodity Industry
• At least a Diploma in Accounting or equivalent professional degree
• Proficient in Microsoft Office suite
• Candidates with knowledge of IMOS, Horizon and SUN system will have an added advantage

To Apply, please kindly email your updated resume to [email protected]

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA Licence No.: 07C5771

• Assume the role of Event Lead for events
• Assist the Event Supervisor to organise and manage events with responsibilities for all administrative and logistical tasks including, where necessary, liaison with speakers and guests, flight and accommodation arrangements, vendors liaison, budget management, conducting of rehearsals and virtual test calls
• Monitor the progress of event planning and execution
• Ensure the event administrative and operational requirements are met

The Requirements:

• Min Diploma/ Degree Holder with Min 2-3 years of relevant working experience
• Proficient in MS office
• Good communication and interpersonal skills

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

• Assume the role of Event Lead for events
• Assist the Event Supervisor to organise and manage events with responsibilities for all administrative and logistical tasks including, where necessary, liaison with speakers and guests, flight and accommodation arrangements, vendors liaison, budget management, conducting of rehearsals and virtual test calls
• Monitor the progress of event planning and execution
• Ensure the event administrative and operational requirements are met

The Requirements:

• Min Diploma/ Degree Holder with Min 2-3 years of relevant working experience
• Proficient in MS office
• Good communication and interpersonal skills

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Title : Executive or Senior Executive, Colleges and Chapters

Location: (Balestier)

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4000

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Role: Executive Assistant to CEO & COO (6 Months Contract)

Reporting directly to the CEO and COO, the Executive Assistant provides executive, administrative, and development support to the founders. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the founders. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. He or She must handle confidential documents and information with discretion.

Responsibilities:

• Assists the CEO/COO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; ensure meticulous travel planning (including visa applications), conduct thorough preparation of itineraries and agendas and meeting documentation.
• Act as the point of contact between the executives and internal/external clients.
• Communicates with the general staff on the CEO’s and COO’s behalf and coordinates logistics with high­level meetings both internally and externally.
• Coordinate and manage meetings and strategic activities with the Management Team and team members.
• Own the planning and execution of key events, such as Quarterly Management Business Reviews, from logistics to attendee management and content preparation.
• Act as a liaison with the Board of Directors, maintaining discretion and governance in all interactions and communications.
• Conducts specific projects outlined by CEO/COO
• Prepares reports, letters, proposals as directed by CEO/COO
• Supports CEO and COO in his/her external commitments related, including service on external boards, committees and other groups.
• Participate actively in management meetings, aiding in agenda coordination and action item follow-up, to facilitate a collaborative executive team environment.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• Assists in office management duties where applicable
• Exposure to HR activities as additional development where possible.
• Any other duties assigned by superior.

Requirements:

• At least 5 years secretarial/office administration experience serving Executives.
• Proficient in computer skill; Google Workspace, MS Words, MS Excel, PowerPoint etc
• Fluent in English, both spoken and written.
• A good team player with strong interpersonal skills
• Meticulous with good organizational and planning skills
• Good etiquette, pleasant composure and a positive working attitude
• Ability to work with minimum supervision
• Proven ability to work well in teams
• Keen understanding of stakeholder management & building organizational support
• Detail Oriented, pro-active and a self-starter