Total 7,877 Engineering job vacancies in 7 Tuas Loop, Singapore

Job Title: Bookkeeping and Admin

Job Summary:

The Bookkeeping and Administration Specialist will play a vital role in ensuring the smooth and efficient operation of our workshop. This position requires strong administrative skills, excellent time management, effective communication with customers and colleagues, and a minimum of 3 years of relevant working experience. A minimum diploma qualification in accounting, business (major in accounts), or equivalent is required.

Key Responsibilities:

Administrative Duties:

• Manage appointments, ensuring efficient scheduling of service appointments, and optimize workshop capacity.
• Prepare accurate service estimates, invoices, and work orders.
• Coordinate with technicians to ensure a seamless workflow and efficient allocation of tasks.
• Maintain detailed records of customer interactions, service history, and vehicle information.
• Process payments and handle financial transactions accurately.
• Order and manage the inventory of parts and materials as needed for vehicle repairs.
• Perform data entry and maintain both digital and physical records.

Customer Service:

• Greet customers warmly and assist them in assessing their service needs.
• Listen to customer concerns, requests, and descriptions of vehicle problems.
• Assist technicians in conveying accurate and clear explanations of repair and maintenance services, estimated costs, and timelines to customers.

Qualifications:

• Minimum of 3 years of relevant work experience in bookkeeping and administration.
• Diploma qualification in accounting, business (major in accounts), or equivalent.
• Strong administrative and organizational skills.
• Excellent time management and multitasking abilities.
• Effective communication and interpersonal skills.
• Proficiency in using accounting software and computer applications.
• Attention to detail and accuracy in financial transactions and record-keeping.
• Ability to work in a fast-paced automotive workshop environment.
• Willingness to learn about the automotive industry.
• Commitment to providing exceptional customer service.

We offer competitive compensation and benefits, including ongoing training and development opportunities in the automotive car care industry. If you are a dedicated professional with the required qualifications and skills, we invite you to apply for this position.

To apply, please send your resume and a cover letter outlining your relevant experience and qualifications. Please include "Bookkeeping and Admin Application" in the subject line.

Responsibilities

• Plan major Jobs with assistance and direction of Maintenance team and develop critical path if required

• Create scope of work, estimate and plan craft hours and crew for each job step

• Provides a complete package for successful execution of maintenance work at minimum cost

• Physically check Job site to determine a specific job requirement

• Check surplus materials are returned to store

• Estimate accurately the cost of work orders and monthly cost reporting

• Identify materials required from manual

• Work with area/Job in charge and materials unit to maintain safety stock for critical materials

• Maintain right status of work orders, update maintenance orders status as jobs are workable or unworkable, percentage completion, estimated completion date

• Establish unit ranking based on priority of job in case multiple job request in being raised.

• Daily review of all maintenance work orders and material reservation. Ensure that materials are received prior to scheduling the job

• Request crane/trailer , scaffolding ,manpower & other resources and ensure contract readiness or other resources required on the daily scheduled job.

• Attend meetings and responsible for making the weekly and daily work schedules, conduct daily maintenance scheduling conference call

• Monitor Key performance indicator

• Arranges for and schedule support services for the heavy equipment

• Maintain work order and equipment history file and responsible for checking and ensures data is entered. Ensures accuracy of all related computerized maintenance system (SAP_PM) data files

• Lists, edits and checks all issued minor maintenance work orders and plans/schedules work

• Work with SAP and relevant vendors to improvise on daily planning processes and reporting and to Keep track of spares & materials

Prepare minor CAPEX and One-pager justification for management approval

Requirement:

• Min Dip/Degree in Mechanical Engineering with at least 5 -10years’ of maintenance experience in Oil & Gas / Petrochemical industry

• Experience in SAP system

• Experience in a Gas Plant such as Gasification/SMR/ASU is an advantage

• Experience in Plant TAR

• Basic knowledge of Industrial standards such as API, ASME etc for Rotating and Static Equipment

• Good conceptual knowledge on planning and maintenance of all Rotating Equipment such as Steam Turbine, Centrifugal Compressors, Reciprocating Compressors, Screw Compressors, Multistage Pumps etc

• Good conceptual knowledge on planning and maintenance of static equipment ie. Boilers, pressure vessels, pipes, tanks, valves, safety valves.