Job Description
1. Insurance
ยท Liaise with insurance brokers on all company insurances and related insurance/claim matters
ยท Source for best insurance proposals and premiums
ยท Recommend and ensure insurance policies cover are duly checked
ยท To update all insurance folders timely
2. Purchase of vehicles & heavy machineries
ยท Coordinate with vendors on the purchase, from payment to delivery to registration for use in Singapore
ยท Arrange with internal departments on the delivery, registration, and training
ยท R&M contract application and renewal
ยท To update R&M records on warranty & maintenance schedule in admin records and SAP
ยท To update and maintain purchase records
3. Sales of vehicles & heavy machineries
ยท Prepare quotation, packing list and other required documents
ยท Coordinate with customer to arrange inspection and collection/delivery
ยท Update and maintain records
4. Building and Facilities Management
ยท Identify and perform necessary maintenance of Pollisumโs building and facilities
ยท Conduct inspection periodically to evaluate the maintenance condition and identify corrective actions.
ยท Ensure all contract works/routine servicing are carried out accordingly as specified in their contract agreement
ยท Negotiate contracts with service providers and handle renewals for expiring contracts
ยท To update and maintain record
5. Redevelopment โ Foreshore
ยท Coordinate with consultant, main contractor, and government entities
ยท To update and maintain records
6. Meeting Coordination
ยท Schedule meetings and appointments ensuring participantsโ availability.
ยท Prepare and distribute meeting agendas, supporting documents, and other pre-meeting materials.
ยท Manage booking and setup of meeting rooms, equipment, and virtual meeting platforms.
ยท Accurately record minutes of the meeting
7. Any other ad hoc duties as required by management.