Reports To: HR Manager
Department: Human Resources/Admin
Job Summary:
The HR cum Admin Assistant provides support for both human resources and administrative functions within the organization. This role involves assisting with HR-related tasks such as recruitment, employee records, and payroll, along with general office administration duties to ensure smooth day-to-day operations.
Key Responsibilities:
1. HR Support:
- Recruitment: Assist in the recruitment process by posting job ads, screening resumes, and scheduling interviews.
- Onboarding: Help with the onboarding process for new employees, including preparing documents, coordinating training, and facilitating introductions.
- Employee Records: Maintain accurate and up-to-date employee records (personal details, contracts, leave, performance, etc.).
- Payroll Support: Assist in payroll preparation by collecting attendance, overtime, and leave records.
- Benefits Administration: Help with managing employee benefits, such as insurance, leave, and other perks.
- Employee Relations: Support HR in addressing employee queries or concerns related to policies or procedures.
- Compliance: Assist in ensuring compliance with local labour laws and company policies.
2. Administrative Support:
- Office Management: Oversee daily office operations, including office supplies, equipment maintenance, and general office organization.
- Scheduling: Assist with scheduling meetings, appointments, and travel arrangements for team members.
- Correspondence: Handle incoming calls, emails, and postal mail, and redirect them as necessary.
- Document Management: Organize and maintain physical and digital files, ensuring records are up-to-date and easily accessible.
- Data Entry: Perform general data entry tasks related to both HR and admin functions.
- Report Preparation: Help prepare HR and administrative reports as required by management.
3. General Office Support:
- Support HR and Admin Projects: Assist in HR and administrative projects, such as employee surveys, office events, or performance reviews.
- Filing & Documentation: Ensure all employee files and company records are organized and securely stored.
- Support Training & Development: Help coordinate training sessions or workshops for employees.
Skills & Qualifications:
- Education: A degree or diploma in Human Resources, Business Administration, or a related field is preferred.
- Experience: Previous experience in HR or office administration is an advantage.
Skills:
- Proficient in MS Office (Word, Excel, PowerPoint) and HR software (e.g., HRIS, payroll systems).
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Good organizational and time-management skills.
- Attention to detail and problem-solving abilities.
Personal Attributes:
- Proactive and self-motivated.
- Strong team player with the ability to work independently.
- Flexible and adaptable to changing priorities.
Work Location:
Location: Orchard
