Join our dynamic team as an HR Administrator and be at the heart of our company's success! We are looking for a highly organized, proactive individual ready to take on a pivotal role in driving both our HR and administrative functions. As the go-to person for all things HR, you will help shape the culture, streamline operations, and ensure everything runs like a well-oiled machine. If you are someone who thrives on variety, loves making an impact, and is excited to contribute to the smooth, efficient running of an organization, this is the opportunity you have been waiting for!
Responsibilities:
HR Recruitment and Administrative Work
- Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
- Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.
Rostering
- Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
- Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
- Tracking: Monitoring attendance and leave for HCAs
- Communication: Providing timely updates and instructions to staff regarding their shifts.
Operational Matters
- Process Management: Overseeing day-to-day operations
- Problem Solving: Addressing and resolving operational issues in a timely manner.
- Collaboration: Coordinating with other departments to ensure smooth functioning operations.
- Procurement: Sourcing and purchasing goods and services
- Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly
Funding and Administration
- Funding Management: Researching funding opportunities and preparing proposals.
- Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.
Training Matters
- Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
- Compliance: Ensuring all training meets organizational standards and regulations.
- Evaluation: Measuring the effectiveness of training programs and making improvements as needed.
General Administration Work
- Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
- Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
- Support: Providing general support to other departments or staff as needed.
