Total 15 administration assistant job vacancies in Business Management / Project / Planning category in NEA-2 BUKIT MERAH CENTRAL

Job Highlights:

Annual Performance Appraisal Assessment

Transport and Telephone Allowance

Comprehensive Medical Insurance

Job Descriptions:

• Working experience with Facade Works
• Able to communicate and meet consultants requirement
• Monitor and control project material delivery in accordance to schedule
• Preparation of detail program for site team to follow accordingly and completion on time
• Manage and monitor site progress

Requirements:

• Good working attitude, committed and ability to meet tight schedules.
• Solid organization skills including attention to details and multi-tasking skills.
• Excellent spoken and written communication skills.
• Minimum 2 years of working experience in Project Management in residential, government and commercial building projects (preferable in Building Facade Work).
• Candidate must possess at least Diploma and/or Degree in Civil Engineering and or related field with relevant experience

Job Description:

• Understand and carry out all tasks given
• Collaborate with other engineers to integrate, test, and improve products and engineering processes.
• Perform regular inspections of equipment and scheduling maintenance or repairs.
• Inspect inventory and reporting inconsistencies
• Participate in various learning experiences, which may include attending workshops and training sessions.

Job Requirements:

• Diploma in the relevant engineering discipline
• Minimum 2 years of relevant engineering experience
• Strong analytical, troubleshooting, problem-solving, and communication skills.
• Ability to follow instructions and to collaborate with others.

Job Title: Project Assistant (ID3457)
Location: Tai Seng
Working Hours: Mon-Fri 9am to 6pm
Salary: $1800 - $2500

Responsibility:
- Servicing clients’ needs and build strong working relationships with them
- Liaise with suppliers and contractors on the requirements of the projects
- Oversee all stages of the project from start to the completion
- Attend meetings, site recce, on-site setup and etc
- Main communication between clients, designers, production and contractors

Requirements:
- Degree/Diploma in any relevant field
- Fluent in English
- Knowledge in basic Microsoft Office
- Ability to multi-task and manage multi projects simultaneously
- Good communications and people skills
- Self-motivated, highly organised, good time management and possess an eye for detail

Job Description:

• Understand and carry out all tasks given
• Collaborate with other engineers to integrate, test, and improve products and engineering processes.
• Perform regular inspections of equipment and scheduling maintenance or repairs.
• Inspect inventory and reporting inconsistencies
• Participate in various learning experiences, which may include attending workshops and training sessions.

Job Requirements:

• Diploma in the relevant engineering discipline
• Minimum 2 years of relevant engineering experience
• Strong analytical, troubleshooting, problem-solving, and communication skills.
• Ability to follow instructions and to collaborate with others.

Position Summary:

The Project Assistant is responsible for essential administrative and project support in planning, financial tracking, reporting, business development activity, project management, meeting management, and administrative processing. Working in tandem with the Leadership Team, the incumbent will anticipate needs and deliver on a wide range of requirements that create efficiency for leaders and projects.

This is a dynamic role with exposure to all aspects of our business, that requires an ambitious self-starter with excellent upwards management skills and with aspirations to become a program manager, or specialist in one of our support teams.

Essential Duties and Responsibilities:

• Leading an exceptional standard of proactive, organized and detail-oriented team and project administrative support, striving to evaluate and systematize our administrative support practices and create a world class standard of excellence in efficient administration on our team.
• Using or learning a full range of key systems (CRM, CoPilot, Financial Management System, Knowledge Management, HR Systems) to interrogate, collect and validate data for regular required team reporting, including Utilization Reports, Revenue Reports, Financial Reports, People and HR Reporting, Pilot Technology Reports, Project Reports and Contracting Reports.
• Automate, draft and prepare responses to routine inquires; work with team to automate correspondence and communication, develop systems of prioritization, work with leadership team to optimize team meeting management, agendas, scheduling and documentation.
• Support project teams as needed with project administration and planning including resource utilization tracking and owning project administrative tasks to be delivered on time and to budget. Supporting the project team with a variety of administrative and logistical tasks as needed, including the development and production of program materials
• Meeting management support, including working with teams to lead team efficiency and strong disciplines in team meeting tracking, preparation, agenda setting, follow up and action tracking, and ensuring these disciplines are always proactively observed and used to drive efficiency and effectiveness.
• Supporting key office priorities and strategic initiatives as they arise, including but not limited to, administrative support on marketing campaigns, technology pilots and outbound business development scheduling, travel planning, administrative processing.
• Represent the team confidently, professionally and thoroughly to ensure operational deliverables meet our needs, including interacting with internal colleagues in other regions and with clients.
• Working closely with our executive directors to anticipate and meet all administrative needs related to their roles, exercising strong upwards management to deliver a world class standard of efficient and effective executive support and gaining exposure and involvement in many aspects of our business, acting as an administrative business partner. 
• Support the preparing and shipping of project and method materials, maintaining project items and stock levels. Track and order materials needed in line with policy.
• Provide support with logistics and planning for business travel, client events and team events.
• Act as a point person for financial management of contractor work orders and invoicing.
• Perform other job-related duties and responsibilities as assigned.

Position Knowledge, Skills and Abilities Required

• Administrative and Organization Management Skills

• Able to set priorities, organize and manage multiple tasks independently without prompting. Able to engage multiple team members to prompt, track, plan, gather data and get tasks completed effectively. Ability to deliver, enforce and influence higher standards of excellence where necessary.
• Anticipates needs; takes proactive approach to work; manages upwards effectively including regular communication, service orientation and logging/tracking progress to bring decisions and issues for resolution. Continuous improvement mindset which drives continual innovation in administrative efficiency.
• Strong and assertive voluntarism to solve for team needs, find new solutions, garner input and lead effective engagement to improve the team’s efficiency. Professional, supportive, positive and service-oriented demeanor at all times, with strong business acumen to aid prioritization and client/market-centricity.
• Meets deadlines; manages time effectively; accountable for all aspects of the role; sets guidelines and timelines and holds self and others accountable for delivery to achieve excellence. Strong attention to detail; focused on quality, excellence and professional business acumen.
• Data and numeracy oriented. Ability to use or learn multiple administrative, financial and client IT systems to work effectively and to support with data-driven reporting.

• Client Relationship Management

• Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships
• Strong interpersonal and communication skills, confident and ability to engage multiple stakeholders to achieve the most optimal outcomes (e.g. deliverables, tasks or reporting)

• Technical Skills

• Project management capability
• Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint
• Able to learn and work in various databases and systems
• Strong interpersonal skills and the ability to build relationships.
• Customer orientation mindset, sees self as an enabler
• Critical thinker; can think outside the box, problem solve easily and find creative solutions to challenges.
• Learning mindset with the ability to quickly acclimatize and master tools and new systems
• Agile and resilient, can cope under pressure and multitask effectively

Education and Experience Requirements:

• Degree qualified
• Minimum of 1-year administrative experience in a corporate setting
• Project management experience, ideally holding a PM qualification
• Knowledge of Office 365 or other office software systems, preferably with experience of CRM systems, financial management systems and other operational support systems.

Job Title: Project Assistant (ID4564)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2800-$3300


Job Scopes:
• Assist in preparation of quotation and all incoming sales enquiry matters.
• Assist in following up of sales requisite form, sales order, delivery note and goods receipt.
• Follow progress of quotation and sales order with customers regularly.
• To coordinate with site representative on all project and site operation.
• To coordinate and liaise with Main Contractor and make necessary reports and recommendations to the management on the contractual works.
• Assist to plan/monitor project progress to ensure timely delivery.
• Provide general administrative duties as required by the department.
• All related tasks and duties assigned by Management.

Job Requirements:
• Degree in architecture, quantity surveyor, civil engineering or any related field.
• Must have experience and on-the-job-training will be provided.
• Able to operate in Microsoft office like Excel, Powerpoint, Outlook etc.
• Able to read architect or engineering drawing.
• 2-3 years experience in Project Assistant

Job Title: Assistant Project Manager (Construction Company) (ID4586)
Location: Kaki Bukit
Working Hours: Mon to Fri 8.00am-5.00pm, Sat 8.00am-12.00pm
Salary: $5000-$6500


Responsibilities:
• Assist Senior Project Manager or Project Manager during planning and supervising work on site.
• Ensure the work goes on track.
• Provide information of construction planning and coordinate works to subcontractors, client and consultants.
• Supervise and guide the workers to achieve requirement.
• Critical thinking and problem solving for incoming issues.
• Analyze the upcoming risk from the workplace or work processes and minimize impact within the construction activities.
• Assist the Senior Project Manager/HOD in the coordinator of work for the on-going project.
• Manage the project sites and operations by overseeing the day to day running of all matters related to the construction of the project.
• Ensure that all projects are duly completed within budget and high quality.
• Ensure goals are met with regards to customer satisfaction, quality and team performance
• Ensure that all workplace safety rules and regulations are being observed to the construction of the project.
• Assist Senior Project Manager/HOD in the feasibility study of identified projects as they arise.
• Identify potential construction related issues or contractual disputes and remedies through appropriate solutions.
• Any other ad hoc duties assigned.

Requirement
• Diploma or Degree in Engineering (Civil) or equivalent
• Min 2-3 years Assistant Project Manager on Construction company experience
• Good interpersonal skill
• Strong troubleshooting skill and analytical mind
• Self-motivated and team player

One of the oldest nurseries in Singapore, Prince’s has 50 years experience in the industry. Started out humbly as a flower shop, Prince’s has evolved into a full-fledged landscape design and installation specialist.

Job Description

• Engage with current and potential clients
• Work with stakeholders & designers to conceptualise event themes
• Build proposals for tenders & pitches
• Develop and drive our plant display projects for festive seasons
• Plan and execute events and projects
• Achieve branding / sales objectives and maximize profitability
• Manage and operate within agreed budgets

Job Requirement

• Min Diploma in events management / related field
• 2 years relevant experience
• Strong project management and communication skills
• Creative and well attuned to festive decorations / displays
• IT literate
• Outgoing, resourceful, passionate and results focused

Why Join Us

• We thrive in being dedicated to culture of EXCELLENCE
• PASSIONATE in what we do
• Growing to strong as a TEAM through collaboration

We apologize that only shortlisted candidates will be notified

Job Title: Project Assistant (ID4564)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2800-$3300


Job Scopes:
• Assist in preparation of quotation and all incoming sales enquiry matters.
• Assist in following up of sales requisite form, sales order, delivery note and goods receipt.
• Follow progress of quotation and sales order with customers regularly.
• To coordinate with site representative on all project and site operation.
• To coordinate and liaise with Main Contractor and make necessary reports and recommendations to the management on the contractual works.
• Assist to plan/monitor project progress to ensure timely delivery.
• Provide general administrative duties as required by the department.
• All related tasks and duties assigned by Management.

Job Requirements:
• Diploma in any field
• Must have experience and on-the-job-training will be provided.
• Able to operate in Microsoft office like Excel, Powerpoint, Outlook etc.
• Able to read architect or engineering drawing.
• Effective communication skills including verbal written and presentation skills.
• Ability to work effectively both independently and as part of a team.

Job Title: Project Admin Assistant(ID4560)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2200-$2500


Responsibilities:
• Able to interact with customers, handle callers’ enquiry, orders or complaints
• Prepare Delivery orders and Invoices
• Prepare quotations for local customers
• Support Sales and Marketing team on sales calls and appointment/travel arrangement

Requirements
• Minimum GCE N or O level
• Min. 1 year of relevant working experience
• Basic knowledge in MS office (Excel, Word, Outlook)
• Independent, resourceful & a good team player is a must
• Positive working attitude, trustworthy and willing to learn

Job Title: Assistant Project Engineer / Assistant Engineer
Location: Ubi
Working Hour: 5 days work Monday-Friday 9am – 6 pm
Salary: $3000 - $3500

Job Description:
• Project management and coordination work.
• Preparation of engineering drawings and documents.
• Liaising with suppliers on technical information and procurement of items.
• Liaising with clients on technical clarification & project matters etc.
• Coordination of project shipment.
• Attend to site supervision during project installation.
• Planning of engineers’ schedule, and support commissioning.
• After-sales support on issues raised by clients.

Requirement:
• Able to use 2D AutoCAD drafting software.
• Experience on 3D drafting software (eg. Inventor) will be an advantage.
• Have understanding on Piping & Instrumentation is a plus.
• Prior experience in Project handling is a plus.
• Good team player personality, and able to work independently.
• Moderate travelling overseas (eg. Indonesia / Malaysia) is required.
• (Travelling frequency is based on project basis, average overseas trip ard 2-4 weeks per trip).
• Diploma in Engineering / Mechanical / Mechatronic.
• ITE fresh graduates / Diploma fresh graduates are encouraged to apply.
• Candidate without prior experience, should they display good personality, may be considered as well.

Responsibilities:

• Overall project planning, control, and monitoring of the project’s operations
• Lead the project team for the implementation and execution of works according to planned schedule
• Schedule and execute the delivery of projects within time, budget, and Client’s expectations
• Detailed and meticulous in site planning/coordination to minimize errors in the process of completing the project
• Ensure efficient use of manpower, equipment, material, and resources on site
• Ensure a high level of site safety and housekeeping
• Ensure that works are executed in accordance with approved plans/drawings, contract specifications and regulatory requirements
• Involved in discussions on contractual matters and with Sub-Contractors, Consultants & Clients
• Coordinate internal resources and third parties/vendors, ie. Consultants and Sub-Contractors/Suppliers for the flawless execution of all projects
• Manage sub-contractors to ensure timely delivery and good quality of work
• Conduct regular site safety meetings and to implement safe site working conditions and environmental control measures
• Negotiate subcontractor deductions for project non-compliance and breaches
• Conduct internal meetings for assigned projects and subsequently, monitor such follow-up meetings

Requirements:

• Degree in Civil Engineering or its equivalent recognized by PE Board
• Possess CSC PM
• Possess Managing Work at Height
• Minimum 5 years of relevant experience in the construction industry, preferably experience in public and private residential, government, commercial, and building projects
• Excellent project management skills
• Possess good leadership and organizing abilities
• Only Singaporean need apply

Responsibilities:

• Provide strong administration support to cleaning operations team
• Timely data updates and transactions
• Filing, maintaining and updating of administrative / maintenance/projects records.
• Administrative support including calls, faxes and emails.
• Other administrative duties as assigned.

Requirements:

• Experience in the cleaning/ estate management and facilities management will be an added advantage.
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Familiarity with office management procedures
• Excellent knowledge of MS Office
• Candidate must possess at least a Diploma

Job Description

• Draft business reports, social media posts, write ups etc
• Collaborate across different business units to support the execution of projects and tasks when necessary
• To liaise with the reporting officer/management to develop and deliver strategic operational goals
• Facilitate in the creation of memos, SOPs, forms, presentation materials etc
• Lead and manage document tracking and administrative initiatives
• Ability to deliver presentations to internal and external stakeholders when required
• Assist in liaising and sourcing of vendors for office related equipment and/or services
• Assist and support the coordination of visits
• Assist and support in the planning and execution of events and tradeshows
• Provide administrative and operational support as assigned by the reporting officer

Requirements

• Diploma/Degree holder in Business, Marketing or equivalent
• Minimum 3-4 years of relevant experience in operations related activities or equivalent
• Possess good organisation acumen, excellent communication and interpersonal skills to engage management and stakeholders
• Ability to work efficiently to meet tight deadlines.
• Comfortable with ambiguity.
• High learning ability, agility and adaptability
• Meticulous, well-organised, detail-oriented, pro-active and able to multi-task
• Excellent time management skills and ability to prioritise work
• Able to work independently as well as a team player.
• Good working knowledge of Microsoft Office programs such as MS Word, Excel, PowerPoint etc.

We are a Singapore Oncology Specialist Group focussing on the use of state of the art technology to offer targeted and non-invasive treatments for our cancer patients.

We are looking for Clinic Business Office Assistant to join our growing and dynamic team. If you are a former Clinic Business Office Assistant who may have taken some time off for your family, studies or other personal pursuits and would like to re-enter the profession, we welcome you to join us. If you are keen to start a career as a clinical assistant, we welcome you too.

At AARO, you will work with a team of vibrant and inspiring professionals who are committed and passionate about making a difference in the lives of cancer patients. Send in your resume to [email protected]

Roles & Responsibilities

- Managing Call Centre

- Patient Registration process

- Patient Admission process

- Patient Billing process

- Assist in marketing efforts

-Perform any other tasks as assigned

-Timely escalation of cases to supervisor as necessary