Total 6 procurement administrator job vacancies in Business Management / Project / Planning category in D23 Hillview, Dairy Farm, Bukit Panjang, Choa Chu Kang

Project Administrator / Quantity Surveyor - European Engineering MNC

2 years contract

Salary: $4300 max

5 days work week

8am - 5pm

Location: Tuas South

Responsibilities:–

· To support the Project Manager in the day to day operation at site and not limited to the below :-

· To establish and maintain the Manpower Resource tracking at site

· Preparation and follow up on the project team in preparation of the Monthly progress meeting slides, MOM, etc.

· Project Claim submission – This will involve in tracking of the work done in the previous month, and gathering of the evidence to support the work done in the previous month. Look ahead on the future months as forecast and to advise Project team to complete the work as per forecast.

· Project variation order tracking and preparation of supporting documentation as required in contract. To review with client and vendor for the required documentation for claims.

· Preparation of Purchase Requisition, tracking of order to ensure timely delivery to site, receiving the goods delivery at site.

· Review the pantry requirement and raise PR request for additional items.

· This is a site based role @ Tuas South

1. JOB DESCRIPTION

Job Title

Project Administrator / Senior Project Administrator

Occupation

ENGINEER

Job Description & Requirements

Description:

- Farmiliar with construction, or renovation, or M&E trade

- To coordinate with various project parties and collate all paper works for submission to client.

- Capable of generating project related documentation, for eg, risk assessment, work method statement, xcel, write-ups etc

- Prepare, collate and file project documentation, eg, invoices, bills, etc

- Those with accounting background/certification and/or can perform project costing centres, will be given the senior position

- Any personnel who has accounting professional certification and can perform administrative role will be ideal for this position.

- Good career advancement

Requirements:

- Only candidate with minimum 4 years Singapore work experience needs to apply.

- Candidate must have a total 8 years of combined industrial experience in builder's trade.

- Candidate should be detailed and meticulous with his/her work.

- Preferably good command in English and able to communciate effectively with external parties, both spoken and written.

- Minimum A level or equavalent.

- Minimum 5 years in similiar trade

- Those with accoutning backgraound or higher education level or with good experience and understanding of this trade will be considered a senior position.

Pls state your expected salary and a recent photo in you rapplication.

email: [email protected]

1) Prepare quotations and variation orders

2) Prepare monthly payment response to sub-contractors

3) Prepare monthly project progress claims to main contrators

4) Prepare monthly payment reports, track records etc.

5) do all the filings.

Who we are

Crédit Agricole Corporate and Investment Banking (Crédit Agricole CIB) is the corporate and investment banking arm of Crédit Agricole Group, world’s 10th largest bank by total assets.

Our Singapore center (“ISAP” or “Information Systems Asia Pacific”) is the 2nd largest IT setup (after Paris Head Office) for Crédit Agricole CIB's worldwidebusiness. We work daily with international branches located in 30 markets by:

• Envisioning and preparing the Bank’s futures information systems
• Partnering and supporting core banking flagships and transverse areas in their large scale development projects
• Providing premium In-house Banking applications

This unique positioning empowers us to bring our core banking business a sustainable competitive advantage on the market.

We seek innovative and agile people sharing our mindset to support ambitious and forthcoming technological challenges.

Responsibilities

Administration

• Security door access management (including after-hours door access support)
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace
• Oversee facilities services & maintenance activities
• Manage office supplies, office equipment and pantry supplies
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Collaborate with cross-functional teams to ensure a seamless workflow
• Analyse current operational processes and performance, recommending solutions for improvement when necessary
• Space mapping and planning

Project Management

• Manage the scope of ad hoc admin projects to ensure the quality and deliverables within the stipulated time.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending, and participating in stakeholder meetings
• Documentation and following up on actions and decisions from meetings
• Preparation of necessary presentation materials for meetings

Sustainability Efforts

• Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.
• Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.

Qualifications and Profile

Functional

• Work on complex systems and a challenging international work environment
• Degree holder with at least 5 years of proven relevant experience
• Highly analytic and detail oriented in approach with Excellent communication and presentation skills, with experience converting highly complex information into clear, concise documentation (proficient in Excel- Pivot tables, Powepoint,…).
• Deliver the solution in the most effective and timely manner

Technical (Mandatory)

• In-depth understanding of office management procedures and policies

Other Professional Skills and Mind-set

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Proactivity with excellent verbal and written communication skills in English
• PMP certification is advantageous but not mandatory; proven track records in managing size project with multiple deliverables, sevevral corporate stakeholders and external counterparties.

Planning Administrator - European MNC

6 months contract

Salary: $3500 max

5 days work week

8.30am - 5.30pm

Location: Science Park

Job Scope:

Provide daily admin. support to the planners/lead planner for job requests in the following survey stations: Indonesia, Vietnam, Philippines, Thailand, Australia, New Zealand, Japan & S. Korea.

Monitor and maintain central mailbox and notify planners if any actions are required

Assign job to surveyor upon confirmation from planner.

Verify the competence/qualifications of assigned surveyor(s) against the assigned job(s).

Follow up memo relating to customers’ payment and invoicing issues, obtain necessary agreements/documents and forward them to the invoicing team/Key Account Manager.

Check vessels’ schedules using Jurong Portnet, by calling agents, through emails & AIS software tool for ships’ positions; and update the N-planner accordingly.

Update N-planner promptly upon notifications from planners and/or surveyors.

Create online Smart Survey Booking jobs for customers without access to company's portal

Handle customer requests with payment issues promptly by forwarding the survey requests to the Key Account Manager and the Regional Financial Controller.

Coordinate with surveyors and planners for job assignment.

Handle requests for Ship Security Plan & Maritime Labour Convention approvals for Region Asia Pacific and Indian sub-continent and provide cost quotations.

Data collection & maintenance

COMPANY DESCRIPTION

Mediacorp is Singapore’s largest content creator and national media network, operating a suite of TV channels, radio stations, and multiple digital platforms. Its mission is to engage, entertain, and enrich audiences by harnessing the power of creativity.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

RESPONSIBILITIES

The primary focus of this role is to support the procurement function by conducting compliance analytics, performance management, spend analytics, and procurement sustainability reporting.

Scope

• The role is responsible in ensuring procurement compliance analytics to identify potential anomalies / risks, meticulously monitoring and analyzing procurement processes to ensure adherence to regulations and policies.
• The role is also responsible to maintain KPIs on performance management and identifying opportunities for optimization and efficiency enhancement.
• The successful candidate will be a self-starter who is able to manage assigned tasks independently, work collaboratively with stakeholders, and communicate effectively with all levels of the organization.

Responsibilities

• Procurement Compliance Analytics: Monitor and analyze procurement activities to ensure compliance with company policies, procedures, and relevant regulations. Ensure data accuracy and integrity in procurement-related databases and systems. Perform regular data validation / pre audit review to maintain data quality. Identify areas of non-compliance and work with procurement stakeholders to implement corrective actions.
• Performance Management: Develop and maintain key performance indicators (KPIs) to measure the effectiveness and efficiency of procurement operations. Analyze procurement performance data and provide actionable insights to improve procurement processes.
• Spend Analytics: Utilize data analysis tools to analyze and interpret procurement spend data. Identify cost-saving opportunities and collaborate with procurement teams to implement strategies to optimize spend.
• Cross-functional Collaboration: Collaborate with procurement teams, finance, operations, and other stakeholders to gather relevant data and insights. Provide analytical support for various procurement-related projects.
• Continuous Improvement: Stay updated with industry trends, best practices, and advancements in procurement analytics. Suggest process improvements and innovative solutions to enhance procurement efficiency and effectiveness.
• Sustainability Initiatives and Reporting: Continue to push out initiatives to uplift user awareness on green procurement practices. Facilitate the preparation of procurement data for sustainability reporting to Management and Temasek. 
• Vendor Risk Assessment: Execute the vendor risk assessment by working with stakeholders to identify and manage key vendor risks
• Any additional projects / tasks assigned

• Proficiency in data analysis and visualization tools (e.g., Excel, Tableau, Power BI).
• Strong analytical skills with the ability to derive actionable insights from data.
• Excellent communication and presentation skills to convey complex data findings to non-technical stakeholders.
• Detail-oriented and able to manage multiple projects simultaneously.
• Knowledge of procurement regulations and compliance is a plus.
• Familiarity with sustainability practices and reporting framework will be advantageous
• Bachelor’s degree in business, Supply Chain Management, Analytics, or a related field.
• 3+ years of experience in procurement analytics, spend analysis, and performance management