Total 4 sales coordinator job vacancies in Maintenance / Repair category in APAC - Singapore - Singapore - Fusionopolis

This position works closely with the Facilities Manager and Cluster manager, with focus on day to day operations, to ensure full functionality of the workspace to support the Business. The role entails facilities management, receptionist duties, and managing cleaning staff and pantry services. Candidates must be willing to perform receptionist duties as part of their role, ensuring a welcoming and professional front desk experience for all associates and guests. 

Responsibilities

• Create a pleasant work environment for employees 
• Develop intra-office communications to share information about the building (ie, landlord-sponsored events, equipment repairs, changes in procedures, etc)   
• Ensure reception, security, mail room, and janitorial services are continuously meeting the needs of associates and guests 
• Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed 
• Respond to associate requests in a timely and professional manner 
• Perform receptionist duties, including sitting at the reception counter and managing the door/guests
• Manage cleaning staff and pantry services to ensure a clean and well-maintained office environment.
• Create and maintain service level agreements (SLAs) with vendors, and audit services on a regular basis to ensure service quality is met  
• Obtain vendor price quotations, prepare POs, monitor invoice processing  
• Drive cost savings initiatives, identify services to adjust or bid  
• Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored 
• Ensure compliance with local regulations 
• Liaise with the ESG team, execute against strategy, and ensure sustainability-related data delivery per country  
• Coordinate with Project Manager(s) to execute renovation and relocation plans  
• Work closely with Corporate Security to implement safety standards on site   
• Collaborate with the Global Crisis Response team, to work through situations, such as earthquakes, hurricanes, theft, etc.  
• Collaborate with FM on-site team members  

ABOUT THIS JOB  

This position works closely with the Facilities Manager and Cluster manager, with focus on day to day operations, to ensure full functionality of the workspace to support the Business.  This includes ensuring continuous operations for reception, security, maintenance, mail room and janitorial services, and other services as needed to meet the needs of their customers.   

RESPONSIBILITIES 

• Create pleasant work environment for employees 
• Develop intra-office communications to share information about the building (ie, landlord sponsored events, equipment repairs, changes in procedures, etc)   
• Ensure reception, security, mail room, janitorial services are continuously meeting the needs of associates and guests 
• Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed 
• Respond to associate requests in a timely and professional manner 
• Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met  
• Obtain vendor price quotations, prepare POs, monitor invoice processing  
• Drive cost savings initiatives, identify services to adjust or bid  
• Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored 
• Ensure compliance with local regulations 
• Liaise with ESG team, execute against strategy and ensure sustainability related data delivery per country  
• Coordinate with Project Manager(s) to execute renovation and relocation plans  
• Work closely with Corporate Security to implement safety standards on site   
• Collaborate with Global Crisis Response team, to work through situations, such as earthquakes, hurricanes, theft, etc.  
• Collaborate with FM on site team members  

• Salary: Up to $4,000 per month
• Contract: 1 Year (Completion Bonus included, renewable subject to business needs)
• Location: Jurong Island (Company transport provided at pickup point)

Job Summary:

Join the HSE, Technical Coordination Section as a Facilities Management Support Specialist. You will play a key role in supporting our manufacturing operations by managing daily facilities activities and providing crucial administrative support. This position offers a dynamic work environment with opportunities to contribute to a variety of facility management tasks.

Key Responsibilities:

• Support daily operation activities in facilities management, including building maintenance/repairs, common area upkeep, office maintenance, furniture/equipment management, pantry supplies, office stationery, company buses, canteen services, company vehicles, and pest control.
• Coordinate closely with Complex Companies General Admin (GA) and service providers to ensure safe and smooth business operations.
• Assist the Facilities & Admin Manager with vendor and contract management, including sourcing and evaluating service providers to justify vendor selection for management approval.
• Process administrative services such as systematic filing of documents, assist the Facilities & Admin Manager with payments processing, and support the preparation of management reports.
• Provide administrative support to the WSH & FS Sub-Committee, including coordinating safety suggestions, safety patrols, and near-miss updates.
• Assist in coordinating activities related to ISO 9001, ISO 14001, and SS651 standards requirements.

Requirements:

• Minimum of a GCE ‘O’ level/NITEC, with at least 2 years of working experience in facilities management or the manufacturing industry preferred.
• Knowledgeable in Workplace Safety & Health practices and ISO standards is preferred.
• Team player with initiative, curiosity to learn, problem-solving skills, and strong interpersonal communication skills to work effectively with all levels of personnel.

Apply now to become a part of the dedicated team and contribute to maintaining a safe and efficient work environment!

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661

• 1-year contract, convertible (with completion bonus)
• Location: Jurong Island (company transport provided)
• Working Hours: Monday to Friday 8.30 am to 5.15 pm
• Capable to speak in Mandarin - to liaise with contractors in dialects
• Experience in manufacturing plant facilities with WSH knowledge
• Salary: $2,500 - 4,000

Role Overview:

As a Facilities Coordinator, you will support facilities management and general administration in a manufacturing environment.

Key Responsibilities:

• Support daily operations: building maintenance, office upkeep, pantry/common areas, company vehicles, pest control, etc.
• Coordinate with internal and external service providers to ensure safe and efficient operations.
• Source, evaluate, and manage service providers/vendors/contracts.
• Maintain systematic and accurate records.
• Ensure compliance with ISO 9001, ISO 14001, and SS651 standards.
• Participate in Workplace Safety & Health (WSH) initiatives and committees.
• Support Plant Shutdown Maintenance every two years.

Qualifications:

• Diploma or Degree in Facilities Management or related field.
• 2-3 years of experience in facilities management and administration in manufacturing.
• Knowledge of Workplace Safety & Health practices and ISO standards.
• Strong analytical, communication, and interpersonal skills.
• Organized, detail-oriented, and proactive in a fast-paced environment.

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661