Total 16,454 administrative assistant job vacancies in Others category in Singapore

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Our client are looking for next team members to join their growing team:

Hiring: Assistant Supervisor

Job Description :

• Supervise the various operations of production department
• Plan production daily activities, work schedule and raw materials/inventory requirements
• Prepare production reports
• Maintain work safety
• Assist in ISO audit
• Liaise with government agencies such as Singapore Food Agency
• Assist Production Manager in any other tasks as assigned

Job requirement :

• Diploma/Degree in Engineering/Applied Science or equivalent
• Supervisory/leadership experience in manufacturing environment
• Experience in food manufacturing industry is an added advantage
• Proficient in Microsoft Office

Others

• 5 day work week, 8.30am - 5.30pm
• Medical & dental benefit
• Meal & transport allowance
• Career progression opportunities
• AWS + Variable bonus

Chua Mui Khim

( EA Registration Number : R22104766)

ASEANet Manpower Consulting Pte Ltd

(Co Reg : 202141565E / EA License: 21C0866)

We regret to inform that only shortlisted candidates will be notified

The upcoming Eastern General Hospital (EGH) aspires to provide excellent, patient-centred care and to improve the health of the population in the east of Singapore. We aim to develop future-ready systems to support patients’ healthcare journeys and to be an employer of choice for our staff.

You will support the development of key organisational processes such as performance management and reporting, data analysis and knowledge management to enable EGH to meet its organisational goals and objectives. You will also undertake other assignments, including corporate planning and strategy development, as required by the department.

Requirements

• Recognised degree in any discipline, preferably with a statistics, business analytics or data science background
• Minimum 6 years of relevant experience, preferably in a healthcare environment
• Proficient with business intelligence and analytics platforms such as Oracle Business Intelligence (OBIEE), Tableau as well as analytical software such as SPSS, SAS, Stata or R
• Team player with excellent planning, analytical and communication skills
• Possess critical thinking skills and willing to think outside of the box
• Able to engage various stakeholders in a fluid environment within a growing organisation
• Ability to work well and adapt to change in fast-paced and evolving conditions
• Action-oriented, highly motivated and target-focused

1.Provide administrative support to the Operations/Production Department.

2. Maintain records of transactions and processing of the product's status according to compliance requirements

3. Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.

4. Perform data entry tasks to input production and inventory information into databases or electronic systems.

5. Verify the accuracy of data entries and cross-check information with supporting documents.

6. Collaborate with production and store teams to gather necessary information and resolve any discrepancies or issues related to production records or inventory levels.

7. Generate reports, summaries, and analysis of production and inventory data as required.

8. Ensure compliance with record-keeping procedures and company policies.

9. Assist in continuous improvement initiatives related to record-keeping processes and systems.

10. Provide administrative support to the department

11. Ad-hoc tasks assigned by direct supervisor

Requirement:

1. Possess minimum Nitec level or equivalent qualifications with 1-2 years experiences

2. Positive attitude and willing to learn.

3. Proficiency in Microsoft office (Excel & Word).

4. Good in organizational and time management skills to handle multiple tasks and meet deadlines.

5. Ability to work independently with minimal supervision as well as collaborate effectively within a team.

6. Able to commence work immediately or within short notice.

Duration: Full Time

Monday to Friday Office Hours

Location: Potong Pasir

Salary: 2k to 2.5k

Job Description:

Handles front desk registration of patients, schedule medical appointments, dispense medications and consumables and payment collection

• Error free results entry to CMS system

• Responsible for correct billings/invoices; accountable for cash collection and ensure accuracy

• Conduct monthly stock taking of drugs and consumables

• Responsible for self-development by attending in-house courses during work hours or after work hours

• Assist Doctor provide treatment and medical examination

Requirements:

- Min Diploma/Nitec/A Level

- Prior experience in healthcare industry is advantageous

If interested, please email me at [email protected]

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

• Support in receiving and acknowledgement of goods for warehouse.
• Confirm orders and getting proper approvals from management for purchasing

Requirements:

• Diploma and above
• At least 2 years of working experience in warehouse operations

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Info can be share ATM: -

• Basic $1400 + Allowance + Incentive // Gross UP $3K + Bonus
• Tuas (Transport provided)
• 5 Days (Office hour)

Your Responsibilities: -

• Deliver goods to different location
• Load and unload goods into company vehicle
• Provide support to ensure proper documentation on delivered products
• Assist driver in location of delivery

You will need: -

• No experience welcome to apply
• Only Singaporean May Apply

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Assist the manager to complete the sales administrative work of the company

. Prepare PO and ensure the stock arrive on time

· Provide general admin support

· Assist in accounts and paper works

· Other duties assigned by Manager

Marine company seeking for administrative assistant (HR)

Job Responsibilities:

• Manage payroll processes
• Application and renewal of work passes
• Monitoring of monthly report and training records
• Conduct audit processes
• To handle all documents and clients

Job Requirements:

• Only Singaporeans
• All races are welcome
• Good basic Microsoft skills
• Good interpersonal skills, initiative and positive working attitude

Responsibilities:

• Verify and seek approvals for accounts payable/ receivable
• Post account entries to system
• Handle petty cash reimbursement and bank matters
• Manage outstanding payables/ receivables, bank reconciliation, monthly cost reports, quarterly GST filing, cashflow forecast
• Preparation of audit and tax schedules
• Monitor lease for equipment & assets
• Attend to auditors’ requirement

Requirements:

• Recognised Diploma in Accountancy or Business Administration
• Min 2-3 of relevant working experience in similar position
• Committed, meticulous and a good team player
• Able to work independently in a fast paced environment
• Work location will be based in Tuas (Pick up transport will be provided at Joo Koon MRT)

Role and Responsibilities

1. Assist operation manager to supervise daily operation and activity for Hotel department

2. Liase with operation manager on planning and execution of tasks/projects

3. communicate HR Department for manpowper planning and if required conduct interview.

4. Assist Operation manager to develop and improve KPI’s

5. Act as a communication conduct between management and staff.

6. Resolve conflicts and mediate disputes between employees.

7. Attend to complaints and ensure customers' satisfaction

8. Any other duties assigned by directors

Requirements

1. Able to work in islandwide locations, and able to go to multiple locations daily.

2. Able to work OT including weekends and public holidays.

3. Atleast 2-3 years’s of relevant experience

4. Excellent interpersonal skills

• Documents Filling;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager

• 5 days (Mon-FrI), Jurong West, MNC
• Transport provided (2 ways)
• Basic salary: $2000 - $2300, allowances, OT claim
• AWS, performance bonus, medical/dental benefits
• Uniform is provided

Responsibilities:

• Receive and issue goods.
• Handling and sorting physical shipping goods.
• Put away goods to/from storage locations.
• Assist in ensuring cycle count accuracy.
• Maintain proper inventory control.
• Maintain housekeeping at all times.
• Maintain safe work procedures at all times.

Requirements:

• At least Secondary education.
• Able to work independently.
• Basic computer knowledge.
• 0-2 years logistics experience preferred.
• Forklift license will be an advantage.
• Work At Height certificate will be an advantage.

Others:

• Yearly increment (subject to performance)
• On-the-job training is provided

Interested applicants, please send your resume to [email protected]

• Ensure accurate and efficient processing of monthly payroll transactions.
• Maintain and update payroll information through timely data collection and input.
• Ensure compliance with regulations, including IR21, IR8A, leave pay, and claims.
• Handle tax clearance matters for employees.
• Maintain and upgrade company payroll software system.
• Resolve payroll discrepancies and prepare payslips for dissemination to employees.
• Perform other ad-hoc duties as assigned.

Requirements:

• Hold qualifications from a tertiary institution in finance, accounting, or human resources.
• Have at least one year of related payroll experience.
• Preferably, have experience with Sage Easypay Software.

Responsibilities:

• Oversee daily operations of the laboratory, and conduct scientific analyses of the precious metals content.
• Oversee the setup of laboratories.
• Maintain hygienic procedures of the laboratory.
• In-charge with ensuring the maintenance analytical and laboratory equipment.
• Provide team members instructions on preparation of conducting test precious metals.
• Establish the company's standard operating procedures for analysis and testing.
• Oversee the development of testing and analytical techniques for the testing and refining of gold and silver.
• Work closely with the business team and other team members.
• Taking part in the hiring process and retaining of lab staffs.

Requirements:

• Degree in Chemistry or equivalent.
• At least 5 years of experience in laboratory management.
• Prior experience with ICP & XRF and at least 3 years of experience performing ICP & XRF.
• Have expertise in gold and silver detection and recovery and refining technology is advantageous.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Perform administrative duties of the Clinic
• Perform front desks duties – registering patients, answering phone-calls, dealing with enquiries and assisting doctor's needs.
• Cashiering duties – payment collection, filing relevant claims, bookkeeping.

Interested candidate who wish to apply for this position, please send in your resume to [email protected]

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

EA Personnel No: R22110980

EA Personnel Name: Lim Hooi Mei

We are looking for Long term Healthcare Assistant to work in reputable healthcare organisations!

Location: Serangoon

Working Hours:

Flexible Shifts

Job Scope
- Portering of elderly
- Assisting elderly in their activities
- Ensuring the safety of the elderly
- Coordinating of programme and activities for elderly

Requirements:
- Able to start immediately
- Prior HCA experience is a must!

Apply now by sending your resume to [email protected] for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Tammy Yap | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Responsibilities:

• Assist the bakery team in the preparation of pastry
• Execute and maintain consistent recipes and presentation
• Follow proper handling and right temperature of food products
• Handle equipment in a safe and proper manner
• Maintain workstations are clean and tidy with proper hygiene
• Minimize the wastage and spoilage of ingredients
• Ensure proper hygiene practices in accordance with food & beverage safety and hygiene standards
• Any other duties assigned by the manager

Requirements:

• At least 1 year of relevant experience
• No experience applicants are welcome to apply
• Willing to learn and have a strong passion for baking
• Able to work independently with minimum supervision
• Comfortable working in a fast-paced environment
• A valid food hygiene certificate will be an advantage

Job Description:

1.Coordinating project activities, including scheduling meetings and liaising with subcontractors.
2.Managing project documentation effectively.
3.Facilitating seamless communication among team members.
4.Handling various administrative tasks like managing office supplies, reply emails, data entry, create DO, PO, Invoice.
5.Assisting with HR functions such as onboarding new employees.
6.Ensuring materials are prepared before work commences.
7.Providing regular project status reports to the Project Manager.
8.Plays a pivotal role in ensuring the smooth execution of both project-related and administrative tasks.

Requirements:

1.Strong organizational and time management skills.
2.Excellent communication and interpersonal abilities.
3.Proficiency in project management software and tools.
4.Ability to coordinate project activities and liaise with stakeholders.
5.Attention to detail and ability to manage project documentation effectively.
6.Aptitude for problem-solving and decision-making.

Duties and Responsibilities:

- Lead team of Outsource Assistants and Seniors

- Provide guidance to team members

- Book-keeping and preparation of management accounts

- Preparation of Statutory report (Financial Statements and Notes to the accounts)

- Preparation of custom reporting packages based on client requirements

- Where clients are audited, provide support with respect to services provided to the client

- Cash management and payment processing

- GST preparation and filing

- Payroll processing

• Preparation of payroll details (including calculation of OT, allowances etc.)
• Payroll disbursement
• Leave management
• Preparation of IR8A and IR21

- Handle portfolio of clients, including assignment of jobs to team members

- Responsible for billings and debtor management for portfolio

- Review work by Assistants and Seniors

- Managing team workload to meet client deadlines

• Where possible or required, this would include negotiation with the client on deadlines and corresponding fee adjustments

- Propose resolution steps for issues that may arise with clients

- Report to director on the following

• Issues that arise with clients
• Anticipated issues that may arise (eg Deadline not able to be met)
• Time spent by team on jobs

Requirements:

- A degree in accountancy and/or equivalent professional qualification

- At least 5 years of relevant experience from a professional services firm in a Business Process Outsourcing (Client Accounting) environment

- Proficient with accounting software

- Meticulous with good accuracy and attention to detail

- Good communication and interpersonal skills

- Good knowledge and understanding of Singapore requirements on accounting, GST and payroll

With more than 30 years of history in the automotive industry, we are privileged to be able to provide premier automobile solutions to our loyal and steady clientele.

We are looking for a Junior Executive to join our Insurance Finance team. You will be providing assistance to the team with day-to-day transactions, on top of administrative tasks.

Experienced candidates are welcomed too. For such candidates, the job scope will be reassessed accordingly.

Why Join Us?

• Experienced seniors and superiors in the team to provide guidance and on-the-job training
• Punctuality incentives, AWS and attractive bonus payout (bonus subject to company and individual performance)
• Birthday leave entitlement on top of annual and medical leave
• Finance team works together like a family, providing assistance to one another in times of need
• Track record of high employee retention rate within the team
• With new businesses in the pipeline, there will be opportunities for job rotation within the Finance team for exposure to different sets of accounts

Core Responsibilities:

• Perform Bank Reconciliations
• Generate monthly SOA & incentive statements and follow-up with payment
• Assist in the preparation of reconciliation schedules, journal vouchers, audit schedules and AR/AP aging reports
• Support in the preparation of intercompany billings and perform intercompany reconciliation
• Attend to calls from customers/dealers/insurance companies
• Assist in annual financial audit, annual returns and tax filing
• Any other ad hoc tasks assigned

Job Requirements:

• Minimum Diploma in Accountancy, or equivalent
• Good communication skills and command of language
• Strong computer literacy and proficiency in MS Office (particularly Excel)
• Able to work both independently and in a team setting
• Meticulous, keen eye for detail
• Good time management to meet monthly accounts closing and other ad hoc reports' deadlines

Key Highlights

• Great exposure to the government sector
• Contract Duration: 8 months
• Nearest MRT: Redhill
• Salary: $2,600 per month
• Working Arrangement: Monday – Friday (Office Hours)

Responsibilities

• Review and clean up meta tags and meta descriptions.
• Organise backend files and provide support for campaigns/web activities.
• Upload media coverage to the corporate website.
• Assist with updates and maintenance of corporate website.
• Repair of broken links and update management page.
• Collaborate with the Communications and Partnerships team on projects as required.
• Provide support in the coordination of photoshoot.

Requirements

• Degree in any field.
• Possess design and video editing skillset are advantageous.
• Able to communicate in a clear and confident manner, written and verbal.
• Strong interpersonal skills with positive disposition
• Strong team player.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Wong Xue Ying

BGC Group Pte Ltd

EA License No: 05C3053

Registration No. R22108799

Silverdale Capital Pte Ltd is a Monetary Authority of Singapore (MAS) licensed fund management company.

At Silverdale, we advise several funds, inter alia: Silverdale Bond Fund, Silverdale Asia Bond Fund, and Silverdale Fixed Maturity Plan series. We also act as an External Fund Manager to large institutional / accredited investors.

We are looking for a competent Executive Management Assistant to provide secretarial support in Marketing and managing Admin tasks. Your boss will be a busy person, so the ability to anticipate needs, think critically and offer solutions is strongly desirable. As the Executive Assistant, you will likely be expected to negotiate and work skilfully with other team members. So, team work skills are highly desirable.

Candidate Profile requirement:

-Proficiency in English (verbal &written)
-Proven experience as an executive administrative assistant, PA or in secretarial position
-Reliable self-starter who has worked for a small office/team
-Excellent knowledge/speed in MS Office: word, PPT (assist with marketing presentations) and editing, excel
-Exemplary planning and time management skills
-Ability to multitask and prioritise daily assignments/workload
-Ability to maintain discretion/confidentiality with effective interpersonal skills
-Professional, elegant and polished personal appearance a must

Responsibilities:

-Setting business meeting agendas, sending emails, reviewing incoming emails, following up/responding with agility to investors, noting action points with speed, accepting visitors, and assisting in set up the boss’ daily schedule
- Support marketing and investor service activities, including preparation of various analytical reports, bench-marking, presentations, et al
-Liaise with other company staff and clients
-Maintaining documents and ensuring safekeeping of meeting records
-Maintaining calendars, scheduling meetings, travel, events, etc
-Managing office administration

Reporting to President
Interested candidates, please apply to [email protected]

Only shortlisted candidates will be invited for an interview.

Marketing Assistant Responsibilities:

• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities

• Support marketing executives in organizing various projects

• Conduct market research and analyze consumer rating reports/ questionnaires

• Employ marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)

• Update spreadsheets, databases and inventories with statistical, financial and non-financial information

• Assist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their success

• Prepare and deliver promotional presentations

• Compose and post online content on the company’s website and social media accounts

• Write marketing literature (brochures, press releases etc) to augment the company’s presence in the market

• Communicate directly with clients and encourage trusting relationships

Requirements and skills:

• Proven experience as a marketing assistant

• Good understanding of office management and marketing principles

• Demonstrable ability to multi-task and adhere to deadlines

• Well-organized with a customer-oriented approach

• Good knowledge of market research techniques and databases

• Exquisite communication and people skills

Full-Time Receptionist cun Admin Assistant:

- Provide front-line customer service (deals with walk-ins and phone queries) for school and MOE Kindergarten.

- Provide administrative support such as contacting parents, printing, scanning, photocopying, filing,data entry data collation,including manning of the school's generic email account.

- Handling of students who are not feeling well, injured,late comers and early dismissals.

- Carry out other administrative duties assigned by School Leaders,Administration Manager and Operation Manager.

Part time Gaming Assistant (VR Gaming Experience Centre)

Location: Nearby Stadium MRT

Salary: $10 / hr

Working hour: Prefer 1pm-6pm

Job Scope:

• Instruct and explain the rules and procedures of VR games to clients.
• Oversee the operation of gaming stations.
• Test and familiarize yourself with all the VR games available in the store.
• Answer customer inquiries.
• Perform simple technical troubleshooting e.g. PC, appointment system, games, etc.
• Other operational duties (such as cash registers, cleaning and sanitizing, etc.).
• Cooperate with the team to complete the assigned work.
• Training will be provided.

22C1322 Maxhunt Resource Pte Ltd

R23116279 Ng Shu Wang