Total 3 Internship database administrator job vacancies in Others category in Singapore

Administration Officer

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Knightsbridge House International School is one of the fastest-growing schools in Singapore.

We believe education should be a right and not a privilege. Everything we do is centered around providing world-class educational experiences and outcomes for our students that are truly affordable and accessible. We provide an environment where Educators are empowered and are able to progress within our organisation. We welcome self-motivated quirky individuals who have a true passion for education and believe that education changes the world!

International School Administrator

(Hybrid Role)

Duties & Responsibilities:

• Student admission documents, including contracts, offer letters, student files and any other consent forms and documents required by the school to be drafted, filled up and collected from students.
• Review all applications to ensure students meet the school's requirements in terms of academic qualification and other eligibilities.
• Support Finance Department in data entry and issuing invoices, etc.
• Any other duties as assigned by the management from time to time.

Requirements:

• Bachelor's degree in any field.
• Good command of English is required as the need to communicate with expatriate parents of students.
• Must have good communication and interpersonal skills.
• Must be a team player, multitasking and able to work independently.
• Having the ability to access and handle challenging situations.
• Open to interns, graduates or Career Conversion Candidates.
• Must have careful attention to detail and willingness to prepare and maintain government filing documents for admissions and finance.

• Must min 5 years of admin exp gained with a MNC
• Has a positive attitude, proactive, and takes initiative
• Keen to learn

Our client is an international oil trading MNC that is stable and established. It is based in town. You report to Chief Admin Officer (CAO) and Admin Mgr for this role. This is a permanent position.

PRINCIPAL DUTIES / RESPONSIBILITIES:

• Assist in the general administrative functions of the company. Assess the company’s needs for records, information, communication, and other common services and ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
• Oversee housekeeping and maintenance of office facilities, including reception area, conference/meeting rooms and pantries. Ensure environment, health, and safety standards are met, and comply with government regulations.
• Input data into the accounting system, prepare instructions and maintain records of approval transactions.
• Procure and keep track of office supplies.
• Maintain and update group mailing list and other general administration databases.
• Organize and maintain filing system of documents.
• Assist with documentation and other administrative activities.
• Make hotel, transportation, golf and restaurant reservations.
• Support visa applications for business trips.
• Manage the company’s service agreements.
• Support organizing company events and meetings.
• Support expats with apartments.
• Liaise with IT team for IT support.
• Send and receive business correspondence.
• Manage and maintain the company’s insurance including claims and renewals.
• Coordinate preparation and distribution of seasonal greeting cards of the company.
• Other related activities and assignments are directed by CAO and Admin Manager.
• Keep the office environment comfortable and serve drinks for guests.
• Manage drivers and related support (such as scheduling and conflict management).
• Maintain and update internal telephone directories.
• Support reception duty.
• Posting and mail retrieval.
• Assist in arranging medical check‐up appointments.
• Support HR team (such as preparation for new joiners)

QUALIFICATION AND REQUIREMENT:

• Possession of a diploma/tertiary qualification or the equivalent.
• Must min 5 years of admin exp gained with a MNC
• Has a positive attitude, proactive, and takes initiative
• Keen to learn
• Has a stable cv

To apply, pl send your cv in word doc to [email protected] . Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)

Date ad is posted - 2 February 2024