The AP Stocks Manager will oversee all aspects of accounts payable, focusing specifically on inventory and stock-related expenses. This role is essential for ensuring accurate processing and recording of inventory-related payments, vendor reconciliation, and alignment of stock purchases with company financial policies. The AP Stocks Manager will collaborate with the purchasing and inventory departments to optimize inventory costs and payment cycles.
Key Responsibilities:
· Oversee the AP process for all stock-related purchases, ensuring timely and accurate payments to suppliers.
· Verify, process, and record all stock invoices, ensuring alignment with purchase orders and inventory receipts.
· Reconcile monthly AP ledger balances for inventory items and coordinate with vendors to resolve discrepancies.
· Collaborate with the inventory management team to match purchase orders with stock received and ensure that inventory values are accurately reflected in financial records.
· Perform monthly and quarterly inventory reconciliations, addressing any variances to ensure stock integrity.
· Build and maintain strong relationships with suppliers to ensure favorable payment terms, early payment discounts, and reliable delivery schedules.
· Handle vendor inquiries, disputes, and discrepancies related to stock transactions in a timely and professional manner.
· Prepare reports on AP metrics related to stock, including outstanding balances, payment aging, and cash flow impacts.
· Analyze stock-related expenses, identifying areas for cost reduction and efficiency improvements in inventory management and procurement.
· Identify opportunities to streamline and automate the AP process for stock, reducing errors and improving processing speed.
· Implement best practices for AP and stock management, ensuring compliance with company policies and financial regulations.
· Support internal and external audits by providing necessary documentation and reconciliation reports related to stock and accounts payable.
· Ensure compliance with financial policies, tax regulations, and relevant industry standards.
Qualifications and Requirements:
· Bachelor's degree in Accounting, Finance or a related field.
· Minimum 8 years of relevant experience in in accounts payable or financial management, with a focus on inventory or stock-related AP processes.
· Proven experience in managing vendor relationships and working with cross-functional teams, including procurement and inventory.
· Proficiency in accounting software and inventory management systems.
· Advanced Excel skills for data analysis and reporting.
· Strong analytical and problem-solving skills, with the ability to analyze data and identify areas for improvement.
· Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and communicate with all levels of the organization.
· Ability to work in a fast-paced environment, and adapt to changing priorities and deadlines.
· Ability to lead and manage a small team
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