Total 3 Manager admin job vacancies in Purchasing / Procurement / Inventory category in Singapore

• Establish procurement policies and guidelines.
• Develop, digitize and maximize the functions of the procurement system for all purchases to be captured in the SAP.
• Review tender documentation and comply with necessary requirements.
• Organize and manage a robust & systematic registry of files for the companies’ documentation.
• Handle office administration matters. Ensure compliance to all government agencies requirements.
• Lead, develop and oversee the Purchasing & Admin team.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Benefits Summary:

Basic up to $7000 + VB

Mon to Fri, 8.30am to 5.30pm

Location: Shipyard Cres (Company transport provided)

Responsibilities:

Oversee the team in procurement and administrative support functions.

Develop and implement procurement policies and procedures.

Source, assess, and negotiate with suppliers.

Manage and improve the procurement system, including vendor setup, inventory control, and processing POs.

Review tender documents and ensure compliance with requirements.

Job Requirement:

Min. 5 years of working experience in procurement role.

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We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

EA License No: 20C0280

EA Personnel No: R24120480

EA Personnel Name: Chua Yun Jie (Clarisse)

Procurement

• Manage procurement processes, including record keeping and ensure compliance to organisation’s policies and processes.
• Ensure budget holders provide procurement plans in a timely manner and work closely with them to plan and initiate procurement.
• Ensure that procurement needs for the team and payment for invoices are properly carried out and processed respectively according to CMSG’s procedures and guidelines.
• Conduct reviews, recommend and implement KPIs, SOPs, etc to improve work efficiency and effectiveness to achieve better procurement outcome, contract management and corporate governance
• Manage and coordinate internal and external audits to ensure timely response to the auditor and follow-up by the team.

Office Management

• Update and maintain latest HR/ Admin policies and processes.
• Manage and process onboarding/outboarding of staff/ interns.
• Coordinate with the parent company on admin matters where necessary.
• Manage and track all purchases to meet timeline and operational needs.
• Manage and oversee all contracts in the organisation.
• Maintain office records, including timely disposal of old documents according to guidelines.

Asset Management

• Monitor office stocks, assets and work with Finance Manager to conduct inventory count on an annual basis.
• Manage assets register by tagging all assets.
• Regular review of asset disposal and submit recommendations for disposal in a timely manner.

Requirements

• Preferably at least 3 years of relevant experience in procurement and office admin.
• Working experience in public sector and charities would be advantageous.
• Preferably with working knowledge of accounting software in Xero and MS Office applications.