Total 3 job vacancies by *scape Co., Ltd.

Intern will be supporting the *SCAPE Strategic Planning & Partnerships team in planning for the coming year and in ad-hoc projects.

Strategic Planning:

• Support team in governance, risk and compliance matters e.g. Data Protection, Charity Governance, Enterprise Risk Management
• Support department in upcoming strategic planning projects e.g. workplan exercise, management retreats
• Assist team in research on the youth landscape and possible tools and frameworks
• Support Board Secretariat administrative matters

Partnerships:

• Serving and assisting potential and existing clients in bookings for venue rentals, including conducting venue tours for potential clients and addressing queries
• Support in the preparation and execution of events held at the venue, including liaisng with Estates department to ensure smooth operations during events
• Assist in developing marketing materials to promote venue rentals.  Contribute ideas for improving the overall efficiency and appeal of the venue rental process
• Assist in processing lease agreements, renewals, and terminations  Assist in conducting market research to analyze rental trends and competitor offerings
• Maintain accurate records of bookings, payments, and client communications and handle administrative tasks related to tenancies and venue bookings

Others:

• Ad-hoc duties as assigned by supervisor or HOD

Key Responsibilities:

• Invoice processing, processing payments in compliance with policies on a daily and weekly basis, delivering high quality service.
• Execute Accounts Payable processes in a timely, efficient and accurate manner.
• Process staff claims.
• Perform vendors’ statement of account reconciliation.
• Resolution of payment related inquiries when escalated.
• Perform month end Account Payable activities.
• Review, analyse and respond to internal and external supplier inquiries.
• Coordinate closely with Finance team to resolve any month end queries relating to Accounts Payable.
• Perform annual suppliers’ evaluation procedure.
• Periodically review and ensure AP procedures are in accordance with SOP.
• Assets taking and ensure all fixed assets are properly recorded and tagged
• Assist in auditors’ requests and support Finance team for internal/year-end financial audit.
• Assist duties of Accounts Receivable when necessary
• Perform other duties and ad hoc projects as assigned by Manager.

Requirements:

• Proficiency in MS excel
• Working experience with SAP Business 1 will be an advantage
• Mature, meticulous, careful, good working attitude, high level of integrity, honesty. conscious of internal controls and team player

Intern, Stakeholder and Community Management works closely with the Senior Manager/Assistant Manager. Specially, the role involves stakeholders coordination, assist in Stakeholder mapping and community engagement planning.

1. Stakeholder Engagement: Support the team in the implementation of stakeholder engagement plans in order to identify, prioritize, and manage relationships with *SCAPE and Somerset Belt key stakeholders, such as regular communication, meetings, and networking opportunities, through working with internal and external stakeholders.

2. Stakeholder mapping & analysis: Research, take note, and track stakeholder interests, influence and potential opportunities or risks.

3. Community Building: Identify new interest communities that are currently not engaged and may resonate with *SCAPE / Somerset Belt. Assist in organising and running engagements with current communities of interests as part of *SCAPE and Somerset Belt outreach.

4. Reporting and Evaluation: Track and maintain metrics and reporting mechanisms to assess the effectiveness of stakeholder and community engagement efforts in order to prepare regular updates to management.