We are actively looking for a dynamic professional to join our team as an Operations and Finance Coordinator. The selected candidate will play a vital role in ensuring the seamless operation of our retail outlets, specifically managing the durian shop "99 Old Trees Durian" and the gelato cafe "Tom's Palette."
Responsibilities:
Provide daily updates to the directors.
Operational Excellence:
- Coordinate and organize itineraries for drivers, detailing destinations and delivery requirements.
- Oversee the efficient delivery of goods to different outlets and customers on a daily basis.
- Implement measures to optimize operational efficiency.
Operational Oversight:
- Collaborate with directors to oversee the effective functioning of all outlets, including "99 Old Trees Durian Shop" and "Gelato Tom's Palette."
- Work closely with the management team to anticipate and address operational challenges.
Financial Administration:
- Handle financial transactions, including invoicing, payments, reconciliation, and bookkeeping.
- Conduct administrative tasks such as scanning receipts and paperwork.
- Perform audits on receipts and payments, ensuring accuracy and compliance.
- Collect receipts from various outlets, process them promptly, and organize them systematically in a centralized drive.
- Manage the Point of Sale (POS) system, overseeing its efficient operation and resolving any related issues promptly.
- Process claims efficiently, categorizing them based on claimant information.
HR Compliance and Schedule Management:
- Manage HR compliance matters.
- Monitor and maintain accurate records of workers' schedules.
- Conduct audits on staff schedules to ensure compliance and efficiency.
Qualifications:
- Previous experience in operations, finance, and HR coordination.
- Strong organizational and multitasking skills.
- Detail-oriented and capable of maintaining accuracy in financial and operational records.
- Ability to collaborate with team members and communicate effectively.
Join us in this exciting opportunity to contribute to the success of our operations, including the management of "99 Old Trees Durian Shop" and "Gelato Tom's Palette." If you have a passion for organizational excellence and financial accuracy, we invite you to apply for this role.
