JD:
• Support Project Management: Assist project managers and teams by performing administrative tasks such as scheduling meetings, preparing minutes of meeting, preparing reports, and managing correspondence with stakeholders.
• Financial Tracking: Help with tracking project budgets, processing invoices, and managing purchase orders to ensure financial accountability.
• Procurement Request and Tracking: Raise procurement request and track the procurement process up to issuance of Purchase Order.
• Resource Allocation: Assist in the allocation and tracking of resources and equipment needed for project completion.
• Document Management: Develop and implement processes for the control, distribution, and storage of project documentation, including plans, reports, drawings, and correspondence.
• Version Control: Maintain version control of project documents to ensure that the latest updates are accurately recorded and disseminated to relevant stakeholders.
• Record Keeping: Create and maintain a comprehensive database for all project-related documents to ensure quick retrieval and secure storage.
• Quality Assurance: Check documents for accuracy, completeness, and compliance with project standards and specifications.
• Distribution and Access: Manage the distribution of documents to project team members and stakeholders, ensuring that they have access to the latest information.
• Document Handover: Compile document in necessary format and handover to stakeholders and end users such as operation and maintenance team.
Requirement:
• Diploma / Degree in any discipline
• Experience: Previous experience in an administrative role or document control, preferably within a project-based environment of at least 2 years.
• Technical Skills: Proficiency in document management systems, such as Microsoft Office and Google platforms.
• Organizational Skills: Exceptional organizational and multitasking skills to handle multiple project tasks efficiently.
• Communication Skills: Excellent written and verbal communication skills for interacting with project team members and stakeholders.
• Attention to Detail: A keen eye for detail to ensure accuracy and completeness of documents and project records.
• Problem-Solving Skills: Ability to identify issues, analyze information, and develop effective solutions.
