Job Description: Administrative Executive
Position Overview: The Administrative Executive is a key support role responsible for providing administrative and organizational assistance to ensure the smooth functioning of the organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support various functions such as coordinating office activities, events and logistics, fund management and assisting in day-to-day operations.
Key Responsibilities:
1) Office Management:
- Oversee and maintain office operations, including managing office supplies, equipment, maintain filing and facilities support.
- Handle incoming calls, emails, and correspondence, response or redirecting them as necessary.
- Coordinate meetings arrangement and external despatch.
2) Administrative Support:
- Assist in preparing presentations, spreadsheets, and data analysis.
- Assist in creating and updating organizational policies and procedures.
- Prepare reports, memos, and other business-related documents as required.
3) Financial Administration:
- Manage donations received by company
- Collate data for funders eg TBCHF, NCSS funding
- Creation of Purchase Order (PO), update Payment Voucher (PV).
- Assist with budget tracking & expense reports.
4) Events Management & IT Support:
- Coordinate and assist in organizing company events and workshops. Support all logistic and registration processes.
5) Any other duties as assigned by CEO/COO.
Job Requirements:
- Diploma holder with 5 years of working experience in a similar capacity.
- Prior experience working in a charity or social work environment would be an advantage.
- Highly resourceful, excellent administrative and organisational skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and Social Media.
- Strong communication and interpersonal skills.
- Strong problem-solving skills, multi-tasks and adaptability.
- Ability to work independently and collaboratively in a team environment.
- Able to work on weekends for events management, if required
- Open to locals and PRs in Singapore only.
