Key Responsibilities:
Team Management:Lead and manage administrative teams, ensuring tasks are performed efficiently and in a timely manner.
Provid..
Key Responsibilities:
Team Management:Lead and manage administrative teams, ensuring tasks are performed efficiently and in a timely manner.
Provide coaching, mentoring, and performance management for administrative staff.
Office Operations:Oversee the smooth functioning of daily office activities (e.g., office supplies, facilities management, maintenance, etc.).
Manage office infrastructure, including arranging for repairs, upgrades, or any necessary changes.
Budget and Resource Management:Handle budget planning and control for administrative expenses.
Procure office supplies, equipment, and services at competitive rates.
Policy and Procedure Development:Develop and implement administrative policies, systems, and procedures.
Ensure compliance with local laws and company policies related to health, safety, and data protection.
Documentation and Reporting:Oversee the preparation and management of documents, reports, and presentations for management meetings.
Maintain company records, filing systems, and archives in an organized manner.
Liaison and Communication:Act as the point of contact for internal and external stakeholders regarding administrative matters.
Coordinate communication between departments, suppliers, and service providers.
Event Planning and Logistics:Organize company events, meetings, and business travel arrangements.
Ensure logistics for conferences, workshops, and training sessions are handled smoothly.
HR Support (if applicable):Support HR in activities such as onboarding, recruitment coordination, and employee welfare initiatives.
Maintain employee records, assist with payroll, and handle leave and attendance management.
Qualifications:
Education: A bachelor’s degree in business administration, management, or a related field is typically required.
Experience: At least 3-5 years of relevant administrative or office management experience is generally preferred. Experience in managing teams or departments is a plus.
Key Skills:
Leadership and People Management: Ability to lead, motivate, and develop a team.
Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
Communication Skills: Strong verbal and written communication abilities to liaise effectively with colleagues, vendors, and senior management.
Problem-Solving: Ability to identify issues and implement solutions quickly.
Proficiency with Office Tools: Strong command of Microsoft Office Suite (Excel, Word, PowerPoint), and experience with administrative software.
Attention to Detail: Ability to ensure that administrative processes are accurate and compliant with company policies.
Financial Acumen: Experience with budget management, cost control, and resource allocation.
Time Management: Efficiency in managing time and delegating tasks appropriately.
