Total 27,528 Full-time accounts officer job vacancies in Singapore

• Handle companies full set accounts including management account and financial account.
• Updating of records in system : bank balance, accounts receivables, accounts payables, checking and verifying of purchase, sales and expenses.
• Petty cash book maintenance.
• Performing monthly bank reconciliations.
• Responsible for financial reporting, budgeting / forecasting, and every month end closings to preparation of financial statements of Sales P&L and Balance sheet for management review.
• Maintaining and updating of data records including daily bank transaction record.
• Monitor and update outstanding payments, collections.
• Liaise with agent or bank regarding bank loan matters.
• Prepare annual financial reports and submit to company secretary for filing to ACRA, prepare documents as required by agent. Ensure prompt year end closings.
• Preparation : Computation of GST, year-end Tax Computation, filing of Form C, IR8A, lodgment of ECI, financial report analysis for Audit.
• Liaise with auditor / assigned secretarial firm for audit / finance matters.
• Maintain an effective filling system for ease of retrieval and keeping of information.
• Responsible for Oversee the Cash Management function, including banking relationships to continuous improvement of Accounting and Processes with the goal to achieve best practices and optimal output to meet both current and future business demands.
• Develop and implement accounting procedures and internal controls necessary to safeguard Company Assets., provide reliable financial information, and achieve compliance with accepted accounting principles.
• Work with external and internal contacts in resolving accounting problems, providing financial information and assistance, and coordination accounting related activities.
• Suppliers invoice verification and processing payment schedule.
• Processing expense requests and staff claim.
• Liaise with banks, company secretary and relevant parties.
• Knowledge in the Construction Industry (Progress Claims) is a big advantage.
• Perform any others tasks that may be assigned to you from time to time by the Company.

Responsibilities

• Responsible for full set of accounting for inter-companies that includes General Ledger, Accounts Payables, Accounts Receivables and Fixed Assets
• Process invoices and ensure timely and accurate payment and collection
• Responsible for monthly, quarterly and annual year end closing and monthly management reporting
• Ensure timely and accurate submission of GST tax filings and other statutory filings
• Handle bank reconciliations and ensure proper cash flow management
• Responsible for statutory reporting requirements and external audit processes
• Ensure compliance with company policies and financial regulations for all accounting entries
• Liaise with external parties such as bankers, auditors, tax agents and other government authorities on accounting related matters
• Review, implement financial processes and policies to strengthen internal control and enhance operational efficiency
• Any other adhoc duties as assigned by Management

Requirements

• Diploma or Degree in Accounting, Finance or its equivalent
• At least 5 years of experience managing full set of accounts for inter-companies
• Strong understanding of IFRS and tax regulations
• Proficient with MS Office application and accounting software
• Ability to work independently and as part of a team
• Meticulous, analytical with strong organisational skills
• Ability to work in a fast-paced environment, prioritize tasks and meet deadlines

We regret to inform that only shortlisted candidates will be notified.

Roles and Responsibilities

• Verify invoices and matching
• Data entry into ERP System
• Liaising with purchasing team or supplier to resolve discrepancies in professional manner (If any)
• Reconcile supplier statement of account
• Payment processing including data entry into ERP System and Bank Portal
• Maintain & monitor accuracy data for Accounts Payable such as accrual list etc
• Ad-hoc duties as assigned

Education / Qualifications

• Basic Accounting knowledge is a must
• Experience in Accounting field will be an added advantage
• Meticulousness, good communication skills, multi-tasking and teamplayer is preferred

Allied Container Group is a leading container haulage operator and yard operator founded in Singapore in 1975. We are dedicated in using technology to improve the lives of small businesses and consumers in the logistics sector.

We are seeking a detail-oriented and proactive Accounts Receivable Assistant / Executive to join our team on a full-time basis. In this role, you will manage the processing of customer payments, oversee collections, and ensure accurate reporting and reconciliation of accounts. This position offers an opportunity for growth and development within our company. Our office is located in Tuas.

Key Responsibilities:

• Payment Processing:Receive and process customer payments.
  Apply payments to corresponding invoices and handle payment discrepancies.
  Resolve any payment-related issues efficiently.
  
• Collections:Follow up with customers on overdue payments.
  Liaise with the customer service and sales teams to address collection concerns.
  Escalate critical cases to management when necessary.
  
• Reporting:Prepare and maintain accounts receivable aging reports.
  
• Account Reconciliation:Reconcile customer accounts and resolve any discrepancies.
  
• Process Improvement:Identify opportunities to enhance accounts receivable processes.
  Implement changes to improve efficiency and reduce errors.
  
• Compliance and Risk Management:Ensure compliance with accounting standards, regulatory requirements, and internal controls.
  

Qualifications:

• Proven experience in an accounts receivable or similar role.
• Strong attention to detail and problem-solving skills.
• Excellent communication skills for effective customer and team interactions.
• Ability to work independently and manage time efficiently.

Job Highlights:

• We offer attractive salary commensurate with work experience
• Great opportunities for learning & career advancement
• Medical, dental & insurance benefits

Working hours: Mon - Fri 8.30am to 5.30pm.

Working location: No 6 Tuas Avenue 6 (Transport provided from Jurong East MRT)

We are looking for an Account Executive to manage our group’s accounts.

Accounts Executive responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts.

To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping.

Ultimately, you will ensure we process all financial transactions accurately and on time.

Key Responsibilities:

• Handle full set of accounts via Odoo online
• Perform monthly bank reconciliations
• Perform month-end and year-end closing
• Generate and send monthly SOA to debtors
• Generate GST F5 and file GST quarterly
• Handle bank transactions
• Liaise with CFO on the quarterly review
• Liaise external auditors, tax agents, company secretary etc on a yearly basis
• Assist in petty cash management

Requirements:-

• Bachelor degree major in accounting or professional certificate or equivalent.
• Min 1 Years' experience in similar capacity
• Meticulous and good interpersonal skills
• Prior experience in construction or real estate will be a plus.
• Able to work under timeline pressure
• Able to start immediately or with short notice
• Familiar with Odoo will be advantages.

Alkanaah International Tours and Travel has been the appointed GSA for Saudia Airlines for many years.

Saudia is a world class airline and is ranked a Five-Star Global Airline.

We are looking for an Accounting Assistant to perform daily accounting tasks that will support our financial team.

Accounting Assistant responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal databases and reconciling invoices.

If you have an Accounting background, we’d like to meet you.

Ultimately, you will help our Accounting department run smoothly, ensuring transparency and efficiency in all transactions.

Responsibilities

• Reconcile invoices and identify discrepancies
• Create and update expense reports
• Process reimbursement forms
• Prepare bank deposits
• Enter financial transactions into internal databases
• Check spreadsheets for accuracy
• Maintain digital and physical financial records
• Issue invoices to customers and external partners, as needed
• Review and file payroll documents
• Participate in quarterly and annual audits

Requirements and skills

• Work experience as an Accounting Assistant or Accounting Clerk
• Knowledge of Full Set accounting procedures
• Familiarity with finance regulations
• Good math skills and the ability to spot numerical errors
• Hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
• Organization skills
• Ability to handle sensitive, confidential information
• Diploma/Degree in Accounting, Finance or relevant field

• Self disciplined and motivated in a flexible hybrid work environment
• Responsible for a portfolio of clients and special assignments
• In charge of full set of accounts
• Handle GST filings and other statutory filing/reporting/compliance
• From Diploma, ACCA Foundation or equivalent
• Preferably minimum 1 year relevant experience with experience in handling full set of accounts
• Working experience in accounting firm will be an advantage
• Hands-on knowledge of Xero preferred
• Proactive, committed, and able to work under pressure
• Possess initiative and ability to work independently
• Strong technical and problem solving skills
• Good team player and able to communicate well

• Roughly Process fixed asset transactions relating to asset acquisition, depreciation and asset movement accurately and on a timely basis
• Asset Addition, Disposal, Lease Asset & Lead Schedules
• Create fixed asset number in SAP Fixed Asset Register promptly and accurately to support procurement processing by MMD
• Administrative duties for the department

Requirements

• Possess at least a Diploma in Accounting or Business
• able to Commit at least 4 months
• Keen interest in accounting or finance roles

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Salary range: $5000 to $7000
Working hours: Mon – Fri, 8:30am – 10am to 5pm – 6pm(flexible) 7.5 hours/day
Working location: Odeon Towers

Job Description

• Manage full set of accounts for the business and Japan holding company’s needs
• Lead and guide Accounts Team on daily operations (GL, AR, AP, intercompany balances, transactions and cash-flow, staff’s claims reimbursements etc.)
• Provide business analysis, consolidation of monthly/quarterly/yearly financial results and support production of yearly budgets and revenue forecast
• Monitor, assess and ensure timely and accurate transaction for closing of monthly/quarterly/ yearly reporting of financial and management reports, as well as prepare financial reports for Japan HQ
• Review consolidation package done by subsidiary companies and report to Japan HQ
• Support communication with Japan HQ and subsidiary companies when required
• Review and support the accounts of subsidiary companies
• Reconcile, process and report all costing, Accounts Payable (AP), Accounts Receivable (AR) activities
• Ensure tasks are carried out in compliance with operating standards, company rules & regulations and statutory requirements
• Ensure accurate and timely filing of statutory reports
• Maintain fixed assets processes and procedures (including disposal, verification and depreciation of fixed assets etc.)
• Coordinate with external auditors, tax agents, bankers, company secretary etc. on annual statutory audit and tax matters
• Assist in management of transactions related to bonds and fixed deposit
• Handle J-SOX, internal control related queries and reporting required by Japan holding company
• Handle FRS116 accounting and review on new leases
• Handle Company’s tax reporting (GST, Corporate tax submission, withholding tax etc.)
• Liaise with HR regarding verification of payroll and CPF matters
• Liaise with respective business units to understand financial information needs in order to work out efficient and effective solutions
• Any ad-hoc duties as assigned

Requirements

• Min 5 years of hands-on experience in full set of accounts is required
• Min Bachelor’s Degree in Finance/Accountancy (candidates with CPA or CA certification will be a plus)
• IT savvy, including proficiency in Microsoft Office (Excel and Word) and Oracle NetSuite
• Experience in managing team(s)

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

• Position : Accounts cum HR Executive -FULL SETS/PAYROLL
• Location : Holland Village
• Working hours : 5 days work week, Monday - Friday :9.30am-6.30pm
• Salary (commensurate with experience) : Up to $5700+ AWS + Bonus
• Duration : Permanent
• Industry : Law firm

Main Responsibilities:

• Responsible for full sets of accounts.
• Prepare payments and staff reimbursements.
• Prepare monthly financial reports, such as managing asset accounting, creating journal entries, reconciling accounts, and generating year-end financial reports.
• Prepare schedules for fixed assets.
• Ensure accurate and updated reconciliations of all balance sheet accounts monthly.
• Complete bank reconciliations and maintain management schedules.
• Quarterly GST reporting and filing.
• Assist with financial and tax audits.
• Respond to internal and external auditors on audit data, variances, and audit findings.
• Compile accurate tax-related information for the organization.
• High command of Chinese to liaise with China HQ.
• Responsible for IRAS company-related matters.
• Monthly payroll and CPF submission.
• Prepare overseas Director remuneration and withholding tax matters.
• Prepare and submit of IR8A.
• Responsible for MOM-related matters.
• Any other ad-hoc duties assigned

Requirements:

• Degree or Diploma in Accountancy or related discipline.
• At least 1-2 years of relevant working experience with experience in full-set accounts.
• Possess initiative and the ability to multitask
• Bilingual in English and Mandarin to liaise with Chinese speaking clients who converse in Mandarin only

Email me at [email protected]

Do visit www.searchpersonnel.com.sg for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

- 2 years contract (renewable)

- Up to $3300

- Mon to Fri 8am - 5.30pm

- Depot Road

Job Responsibilities:

• Match and process invoices from suppliers with supporting documents to ensure that all payment conditions have been met with proper documentation and authorisation.
• Process invoices accurately and timely into financial systems (SAP)
• Monitor due dates of invoices for payment to achieve the service standards (Key Performance Indicators) of paying within the credit terms.
• Investigate reasons for outstanding invoices (manual and electronic invoices submitted using currently setup portals) and liaise/hasten all responsible parties for MINDEF/SAF for follow up action to expedite payment processing.
• Attend to all queries to update payment status or clarify discrepancies so that payments can be made timely.
• Explain and clarify on policies or procedures to aid users in their purchasing activities and financial management.
• Maintain proper filing and safekeeping of document, payment records and transactional data for inspection and internal/external audit.
• Generate and collate financial monthly report for management reporting.

Period:

• 2 years contract (renewable based on performance and headcount needs)

Working Hours:

• Mon to Fri; 8AM – 5.30PM

Salary:

• Up to $3,300

Location:

• Depot Road

Requirements:

• Preferably ITE or Diploma in accounting
• Preferably 1 year working experience
• Good inter-personal and communication skills
• Meticulous with an eye for details
• Able to work well both in a team and independently

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Responsibilities

• Assist with day-to-day checking of invoices in compliance with financial policies and procedures in a timely and efficient manner
• Support the invoice processing team with daily tasks
• Handle ad-hoc duties and projects as and when assigned

Requirements

• Minimum Diploma/Degree in Accountancy
• Proficient in MS Office

Interested candidates, please email your resume to [email protected]

Attention: Megan Ng Su Ting

CEI No. R23115059

Recruit Express Pte Ltd

EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.

Summary

• Location: Novena MRT
• Public Healthcare
• Mon - Fri, Office Hours

Roles & Responsibilities:

• Revenue reconciliation (Non-patient billing and patient billing)
• Handle accounts receivable transaction and update receipts from debtors
• Review AR aging trial balance
• Preparation and posting of subvention receipts
• Perform bank reconciliation and cashflow projection
• Handle daily clinic cash collection (backup)
• Prepare journal and audit schedules
• Assist with other ad hoc tasks.

Requirements:

• Diploma graduate in Accounting.
• 5 years of relevant experience
• Proficient with Microsoft Office (Word and Excel)
• Organized and meticulous with data entry
• Good teamwork, interpersonal and communication skills

Applicants who possess the relevant experience or interest are most welcome to apply.

**We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

Chua Pei Jie Emily

Registration Number: R24125061

EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Benefits:

• Basic Salary up to $5,000 with yearly increment based on performance.
• Mondays to Fridays: 0900 hrs to 1815 hrs | One Saturday Per Month: 0900 hrs to 1300 hrs

Job Description:

This is a full role for an Accountant (Consolidated Accounts) located in Ubi Road. Our client is the automotive industry in Singapore. You will take the responsibilities of assisting with the preparation of monthly management reports and ensuring they are completed in a timely manner. You will be responsible for preparing financial and audit analysis schedules, as well as supporting the yearly budget preparation. Additionally, the position requires helping to consolidate accounts, including those of foreign subsidiary companies. Other finance-related tasks may be assigned as needed.

Qualifications:

• Minimum Degree in Accounting, ACCA or equivalent
• Proficient in Microsoft Office and Accounting system
• At least 3 years’ accounting experience including consolidation of group accounts

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Salary: $2500-$3500
• Mon to Friday 8am to 5pm
• Location: Penjuru Lane (Transport provided @Jurong east)

Job Responsibilities

• Responsible for day-to-day accounts receivable duties, including cash management and recording in the accounting system.
• Monitor AR aging reports and follow up on overdue accounts.
• Process payments for staff claims and record them in the accounting system.
• Perform bank reconciliations and assist with monthly reporting.
• Assist in preparing reports and audit schedules.
• Check and post sales invoices.
• Assist with month-end account closing and data uploads to the system.
• Support team in administrative duties.
• The Employee may be assigned other duties which are deemed necessary by Management from time to time.
• Handle other ad-hoc accounting projects or duties as assigned.

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Accounts Assistant

salary: S$2,500 – S$3,000

Working Hours: 5 Days Monday to Friday: 8am to 5pm

Location: Tuas (Company Transport / Transport Allowance $120 if candidate possess own transport)

Requirements

At least ITE or accounting certificate and above

At least 1-year relevant experience preferred

Job scope

Invoicing

Taking over from Customer Service (“CS”) department the invoicing function

Coordinate with CS department in getting relevant info and supporting for invoicing and

ensure timely billing to customer

Transaction Processing

Collect customer cheques from Admin and prepare bank in slips.

Update cash book balances and AR report.

Process AR receipts by matching customer payment with sales invoices.

Follow up with customer for any over/under payment.

Follow up with customers for overdue invoices.

Prepare intercompany invoice.

Prepare and post receipts journal in ERP system

Generate / send debtors’ monthly statements of account.

Monitoring of accounts receivable movement and updating the Sales department on long overdue accounts.

Filing of invoices and AR receipts.

Liaise with auditors for document vouching during year end audit.

Maintenance of Accounting Records

Input all AR receipts for the month into accounting database-AR module.

Post transactions to the GL module after entries have been reviewed

✅The Supreme HR Advisory Pte Ltd EA No: 14c7279

✅SAMUEL SIAW Reg No: R24124745

• Assist in reviewing and verifying GST compliance (billing related only) and accuracy.
• Follow up with customers on overdue payments and outstanding ensure consistency.
• Initiate and request for updates to customer master data
• Monitor and execute month end closing tasks, including the review of provisions for doubtful debts, checking cost centers expenses for potential wrong postings, etc.
• Review and approve balance sheet schedules, ensuring long-standing items are followed up and resolved.
• Review and approve journal entries to ensure accuracy and compliance with accounting standards.
• Other ad-hoc duties assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

• Salary: $2500-$3500
• Mon to Friday 8am to 5pm
• Location: Penjuru Lane (Transport provided @Jurong east)

Job Responsibilities

• Responsible for day-to-day accounts receivable duties, including cash management and recording in the accounting system.
• Monitor AR aging reports and follow up on overdue accounts.
• Process payments for staff claims and record them in the accounting system.
• Perform bank reconciliations and assist with monthly reporting.
• Assist in preparing reports and audit schedules.
• Check and post sales invoices.
• Assist with month-end account closing and data uploads to the system.
• Support team in administrative duties.
• The Employee may be assigned other duties which are deemed necessary by Management from time to time.
• Handle other ad-hoc accounting projects or duties as assigned.

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Accounts Executive (1 month contract)

Salary: $2500 - $3500

Working Days: Mon to Fri (8am to 5pm)

Working Location: Penjuru Lane (Transport Provided @Jurong East)

Job Responsibilities

• Responsible for day-to-day accounts receivable duties, including cash management and recording in the accounting system.
• Monitor AR aging reports and follow up on overdue accounts.
• Process payments for staff claims and record them in the accounting system.
• Perform bank reconciliations and assist with monthly reporting.
• Assist in preparing reports and audit schedules.
• Check and post sales invoices.
• Assist with month-end account closing and data uploads to the system.
• Support team in administrative duties.
• The Employee may be assigned other duties which are deemed necessary by Management from time to time.
• Handle other ad-hoc accounting projects or duties as assigned.

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Reachfield Security (Grade “A” agency) specializes in supplying security manpower to Schools, Factories, Shopping Centres, Museums, libraries, etc

Orchard shopping mall/Bugis Library

Day/Night Shift available

1. Work in Shopping mall/Library environment

2. Good customer service skills; able to communicate with people of all levels

3. 12hrs-shift (Fixed shift, no need to rotate

4. PC Knowledge required.

5. Job duties include issue visitors/ contractor passes, patrolling, protecting clients’ premise and access control, etc.

6. Possess valid security license, completed WSQ RTT.

Walk-in for interviews - (Mon to Fri, 9am to 5pm)

10 Anson Road #26-09

International Plaza

Singapore 079903

(Tanjong Pagar MRT)

For more information, please call office at 6324 2925 or whatsapp 9137 4851 (Audris)

You may fill in the application form online thru below link.

https://rss.armfort.com/direct-application

Do let us know once you submit the application online.

Position: Aviation Security Officer

• Shift pattern will be 4 working days with 2 days off / 5 days work with 1 day off
• 12 hours permanent shift
• Location: Changi
• Salary Package
  i. Gross salary: up to $2,850
  ii. Bonus of $2,500

Job Description

• Screening of passengers at designated zones
• Manual bag checks
• Usage of security screening equipment for screening purposes
• X-ray screening of checked in luggages
• Any other security related roles at Airport

Requirements:

• 1 N Levels / 1 O Level / WPLN 3 x Level 4

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Position:Security Officers

• Able to commit 4 days work 1 day off, 3 days work 1 day off schedule.
• 12 hours permanent shift
• Location: islandwide
• Salary Package: $2,650 to $3,500 (Depends on experience)

Job Description:

• Incident Response, Manage Security & Safety Systems
• Prevent unauthorised entry into the premises
• Monitor CCTV
• Patrolling and clocking
• Access control duties

Requirements:

• Secondary education

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Position: Aviation Security Officer

• Shift pattern will be 4 working days with 2 days off / 5 days work with 1 day off
• 12 hours permanent shift
• Location: Changi
• Salary Package
  i. Gross salary: up to $2,850
  ii. Bonus of $2,500

Job Description

• Screening of passengers at designated zones
• Manual bag checks
• Usage of security screening equipment for screening purposes
• X-ray screening of checked in luggages
• Any other security related roles at Airport

Requirements:

• 1 N Levels / 1 O Level / WPLN 3 x Level 4

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Auxiliary Police Officers

• Able to work 12 hours shift
• Location: islandwide
• Salary Package
  i. $3,700 to $4,400 (armed)
  ii. $2,700 to $3,300 (unarmed)
  iii. Joining Bonus

Job Description

• Provide Protection/Escorting VIP or Business partners
• Security Enforcement & Screening Duties
• Traffic, Crowd & Access Control

Requirements:

• Minimum N'level of education level

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Job description

The Facilities Administrative Assistant provides crucial support to the facilities management team by handling administrative tasks and ensuring efficient operations within the facilities department.

This role plays an essential part in maintaining a safe, functional, and comfortable environment for staff, clients, and visitors.

He/ She will perform administrative duties at the professional level while supporting more than one programme/ service.

The successful candidate is responsible for administrative support services and delivering comprehensive admin assistance, which include:

Job Responsibilities

• Build a strong working relationship with programme/ services
• Manage general Email account and respond to inquiries
• Perform data entry of maintenance schedules across various sites
• Provide status updates on files and track progress using in-house database, upload files onto SharePoint on an ongoing basis etc
• Update and maintain utility records across various sites
• Track and monitor expiry dates for contracts and licenses
• Consolidate facilities data and assist in preparation of reports
• Attend meetings and accurately record meeting minutes when required
• Administer and process of access card, onboarding process and season parking requests
• Assist with putting up festive decorations
• Lodge purchase requisition requests as needed
• Prepare invoices and billing documents for payment
• Support and assist the team in special and ad-hoc projects/matters
• Perform other administrative duties as assigned

Job Requirements

• Minimum GCE O, Diploma in Business Management or equivalent
• Willing to learn in-house software
• Excellent interpersonal & communication skills
• Good command of English
• Good working knowledge of MS office applications
• Comfortable with the use of different software in day-to-day activities
• Knowledge of Microsoft Automation will be advantageous
• An eye for detail and ability to work in a fast-paced environment