Total 6,499 Junior Executive admin job vacancies in Singapore

Basic Functions:

· Answer telephone calls and carry out various reception and admin duties.

· Approach customers and attend to their needs.

Duties & Responsibilities:

· Answer and redirect incoming calls in a polite and pleasant manner.

· Greet customers promptly, identify their needs and direct them to the appropriate personnel.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our client is an international education provider in Singapore. They are looking for a Temp Admin Assistant to assist their Procurement team for the next phase of their business. They are located in the East - easily accessible.

Responsibilities:

• Assist in procurement activities.
• Ensure timely acquisition of goods and services.
• Support essential operational needs.

Requirements:

• Background in accounting, finance, or related studies (No experience required for applicants).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Job Description • Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Provide general support toisitors

• Act as the point of contact for internal and external clients

• Perform other duties as assigned by the supervisor

(Able to work at Tuas)

Contract Period: 1 Jan 2025 - 31 Dec 2025 with option to extend until 31 Dec 2026

Working Hours:

• Mondays to Thursdays: 8:00am to 5:30pm, inclusive of 1hr lunch break
• Fridays: 8:00am to 5:00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays, gazetted public holidays
• Personnel will be deployed for two (2) weeks during both June and December holidays

Job Description:

• Handle incoming phone calls and recording phone logs
• Perform simple administrative work
• Manage counter duties such as attending to students, parents and walk-in visitors’ queries
• Respond to enquiries and providing general useful information
• Attend to goods delivery on behalf of staff
• Care for unwell students by rendering basic assistance to walk-in
• Wipe down front counter using disinfectant daily after recess and after lunch and for chairs at visitor waiting area daily at least once a day
• Provide admin support for School Management Committee, School Leaders and teachers
• Provide admin support for school events and activities
• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students
• Attend to students leaving school early
• Assist in the dissemination of information: school circulars, parents’ messages
• Handle and keep track of lost and found items
• Handle incoming mails
• Assist in office admin duties such as data entry, filing, faxing, editing of documents
• Maintain tidiness of the Reception area at all times
• Manage stock of spare uniform
• Support any other general admin duties as and when required
• Any other duties assigned by School Leaders/ HODs/ AM/ OM

Job Requirements:

• Minimum GCE “N” level
• Preferably with experience in a school environment
• Good communication and inter-personal skills
• Good team player with a high level of initiative
• Good customer service skills
• Mature individual with a pleasant disposition, is polite, patient, caring and positive
• Proficient in MS Office
• First aid knowledge will be an advantage

Qualified and interested candidates please submit your resume/CV and include the following details:

1. Full name as per NRIC

2. Date of birth (for CPF calculation)

3. Residential address (for job matching by location)

4. Minimum expected salary

5. Relevant education/qualification certificates and testimonials

Job Responsibilities:

1. Development of minutes of meetings, and support of other secretariat-related work (including organisation of such meetings).

2. Creation of strategic communication materials.

For interested candidates, please send your updated resume:

Responsibilities

• Prepare monthly bank reconciliation
• Prepare monthly AR & AP reconciliation
• Being able to handle a full set of accounts is preferred.
• Perform billing according to agreement terms and services provided.
• Maintain a proper filing system.
• Assist in accounts payables and processing of payment
• Assist in month-end closing
• Prepare and submit daily key financial reports.
• Assist with processing of payments as assigned.
• Improve and innovate existing work processes.
• Assist with other accounting projects as assigned.
• Any other ad-hoc or administrative duties as assigned by superior.

Job Requirements: -

· Min. Diploma/ A Level/ ITE/ LCCI or equivalent

· Good communication and interpersonal skills with the ability to interact well with internal and external customers

· Versatile, Detailed, and Self-motivated

. Proficient with MS Excel applications

Our client is an Legal MNC Industry. They are looking for a Admin Assistant to assist their team for the next phrase of their business. They are located in Town – easily accessible. The Admin Assistant is responsible for:

Duties

• Provide timely and accurate administrative support to practice management and legal assistants.
• Deliver high-quality, precise work while managing deadlines, adapting to changes, and balancing competing priorities.
• Meet deadlines and negotiate alternate timeframes when necessary.
• Coordinate with business services for urgent mail and courier requests, and manage file systems for both electronic and hard copy documents.
• Participate actively in team activities and initiatives, maintain awareness of correct procedures, and take responsibility for your own learning and development.

Requirements

• Fresh graduates are welcome.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Contract Duration: Immediate till end Oct 2024.

Working hours:

Mon to Thurs 8.30am to 6pm

Fri 8.30am to 5.30pm

Requirement

• Must be proficient in Microsoft Excel

Job Responsibilities

• To prepare monthly statistical reports i.e. for BSC, MCM, etc.
• To assist in the collation and complication of data for MOH and internal department use.
• Assists to organize meetings; reserves meeting venues and minutes taking.
• To assist in preparation of presentation slides.
• To present the reports (i.e. BSC, PSS, etc) at meetings
• Support in asset tracking and monitoring
• Raises e-procurement or purchase requisition for department purchases, if required.
• Manage and schedule calendar appointments for HOD.
• Prepares for new hires’ on-boarding
• Maintain and update of staff particulars and PSA Leave records
• To support Emergency Planning activities i.e. Civil Emergency, Pandemic Outbreak, etc
• To participate in process and service initiatives
• To participate in corporate events, whenever necessary i.e. Outreach programmes, etc
• Undertakes any other responsibilities assigned by Reporting Officer.

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Job Description

• Perform data entry for Accounts Payment Dept
• Filing and admin duties
• Other ad hoc duties assigned

Job Requirements:

• Minimum GCE N/O/A Level
• No experience required as on job training provided

Interested candidates can write in to Ann at [email protected]

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Work Location: Central
Working Hours: Monday to Friday 8.30am – 6pm
Working Period: Immediate (4 – 6 Months)
Hourly Pay: $2,390 per month

Responsibilities:
• Handle correspondences via emails, hardcopy letters or over the phone
• Perform general administrative duties such as data entry, photocopying and filing
• Any other adhoc administrative duties as assigned

Requirements:
• Minimum GCE ‘A’ Level and above
• Proficient in Microsoft Office and has Good Excel Skills
• Must be able to commit for at least 3 or 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Our client is in the Property Management industry. Due to their current expansion plan, they are looking for an Temp Admin Assistant to join their Team, in hopes of developing their current high performing team. They are located at Central – Easily accessible.

• Manage season parking applications, billing, terminations, and programming.
• Maintain season parking master list and prepare monthly reports for hourly and season parking.
• Handle all carpark-related inquiries.
• Perform reception duties for the Management Office and assist with visitor management.
• Maintain office logistics, including photocopiers, water dispensers, stationery, refreshments, and uniform dry cleaning.
• Use Yardi system to create work orders and respond to tenant or public feedback.
• Generate and send weekly Yardi reports and retail shop opening hours checklists.
• Prepare monthly management reports.
• Manage petty cash.
• Prepare and submit tenant maintenance and insurance records.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R24122162 (LAI CHAI LI)

Responsibilities:

Perform data entry, phone answering, admin duty and other ad-hoc tasks.

requirement:

Responsible, meticulous, multi-task

Able to speak Chinese to liaise with Chinese speaking clients

Microsoft Office, Words & Excel

Responsibilities:

• Handle all correspondence related to common property, ensuring prompt and accurate responses to inquiries and issues.
• Maintain and manage comprehensive records and files, including correspondence, documents, architectural drawings, and materials related to activities.
• Keep an up-to-date register of property owners and tenants within the Ang Mo Kio community.
• Assist in procuring and managing insurance policies such as fire, public liability, work injury compensation, and other relevant insurances, following directives.
• Notify of any notices received from governmental bodies or individuals and provide copies when required.
• Oversee and regulate the usage of common property and recreational facilities, granting approvals for use in line with policies.
• Issue notices to property owners, tenants, or individuals for compliance with or rectification of breaches in bylaws.
• Facilitate applications and liaise with Government Departments and authorities on matters requiring official approval or intervention.
• Manage applications for permits, waivers, and handle appeals, ensuring they align with guidelines and procedures.

Requirements:

• Min GCE O Level in any field with 1 year of administrative support experience
• Has an eye for detail and possess a dynamic, committed attitude with strong sense of initiative
• Knowledge of Microsoft Office

Interested applicants, please write in through MyCareersFuture with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

• Position : Admin Assistant [Simple Duties] - Gul Ave (Company Transport Provided)
• Location : Gul Avenue (Company Transport Pick Up)
• Working hours : Monday - Friday 8:15am – 5:30pm
• Salary (commensurate with experience) : Up to $2700 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Electrical Engineering

Main Responsibilities:

• Simple Administrative Duties
• Processing & Creation of CS3, temp-supply applications
• Liaise with drawing teams on checking of single-line drawings
• Arrange, schedule, coordinate engineers for testing services
• Prepare for quotation, invoices, initial electrical installations certificates
• Scanning, e-filing of completed test reports
• Any other ad-hoc job being assigned

Requirements:

• Min O Level
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

**Min 4 Months Contract (Town)

Responsibilities:

• Verify correctness and completeness of invoices and claims submitted by organization/applicants.
• Process the claims through system
• Liaise with organization/applicants on any queries pertaining to the invoice/claims submitted via phone call or email.
• Update of tracker

Requirements:

• Min A Level / Diploma and above
• Good interpersonal and communications skills.
• Good problem solving and critical thinking skills.
• Meticulous and details oriented.

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

• Facility and equipment management
• Handle new employees latop setup, purchase of stationery
• Handle to visitors and deliverymen
• Ensure bills are paid
• Renew insurance (Example: doctor’s medical malpractice, risk insurance), lease and licenses
• Assist in new clinic set-up and/or winding down of old clinics
• Serve as a Patient Service Associate at our clinics during staff shortages, ensuring seamless patient care and efficient clinic operations.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic.
• Other duties assigned by the reporting supervisor as required

EXPANDING ADMIN TEAM :
( OFFICE ADMIN POSITION )

- Monday to Friday
- Work Life Balance
- QC & Packing of stocks
- Packing of Orders
- Reply to Customer's enquiries
- Supporting role to live admins
- Basic Computer Skills
- Singaporeans/PR
- Salary : 2.3 Onwards
- Location: Yio Chu Kang

Responsibilities:

• Responsible to raise Purchase Orders/Requisition form
• Maintain and update Purchase Orders data
• Sourcing of Products
• Print, Save and Issuing PO
• Chase for PO acknowledgment
• Ordering Stationery
• Follow up on material for project requirement.
• Generating quote, delivery order and packing list
• Establish good relationship with suppliers, ensure lead times are met and expedite outstanding orders
• Setting up inventory system with creation of product code, product number
• Establishing products costing and pricelist, working closely with QS team
• Any other ad-hoc administrative works as assigned by the respective head

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

**Min 6 Months Contract (NorthEast)

Responsibilities:

• Process application and reply to emails
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned.

Requirements:

• Min Diploma holder in any discipline
• Proficient with computer use (i.e. Microsoft Word, Excel)

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

Job Responsibilities

• To handle daily calls and emails on B2B segment.
• To handle daily account opening and documents.
• To undertake ad-hoc administrative tasks as and when required.

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Scope of work and responsibilities

• Assist with corporate secretarial documentations
• Assist with corporate secretarial administrative matters
• In charge of office administrative matters
• Filing, scanning and organising of documents and mailers
• Other ad-hoc duties as and when required

Requirements

• Proficient with Mircrosoft offices
• At least 1 - 2 years of corporate secretary experience
• Meticulous and well organised
• Able to work independentlly and efficiently

• Position : Admin Assistant [Inventory Check/Data Entry/Sin Ming Ln] - Singaporeans Only
• Location : Sin Ming Lane (Bishan)
• Working hours : Monday to Friday/ 8:30am to 5:30pm
• Salary (commensurate with experience) : Up to $2800 + Performance bonus + 10 Days Annual Leave
• Duration : Permanent
• Industry : Manufacturing

Main Responsibilities:

• Prepare invoices / Receive Orders / Organise Documents / Filing
• Stock / inventory check, maintain updated data records, print reports
• Attending to calls
• Provide general administrative and clerical support and handle administrative requests from the management.

Requirements:

• NO EXPERIENCE REQUIRED/ FULL TRAINING PROVIDED
• Familiar with MS Office (MS Excel and MS Words etc)
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.