Total 71 Senior Executive admin job vacancies in Tanjong Pagarr, Central Singapore

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Mon to Fri: 9am to 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Mon to Fri: 9am to 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Mon to Fri: 9am to 6pm

• Handle full set accounts for Group Companies
• Maintain accurate and up-to-date records in the accounting system
• Long and short-term cash flow projection and monitoring
• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.
• Liaison with external auditors pertaining to statutory audit
• Liaison with tax agent on company taxation matters
• Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters
• Prepare investment monthly report, handle claims reimbursement
• Maintain office files, documents, and supplies, ensuring efficient operation and organization.
• Provide general support. Perform general office duties including filing, data entry, and maintaining office supplies. Handle incoming and outgoing mail, packages, and deliveries. Assist with preparing documents, reports, and correspondence.
• Provide support to various departments as required
• Ad-hoc duties as and when required.

The incumbent is required to provide front reception service and general admin duties. This includes:

• Handle all incoming telephone calls in a timely and professional manner
• Attend to walk-in visitors timely and professionally
• Arrange, collect and distribute all incoming and outgoing mails and courier items
• Book meeting rooms and ensure that they are tidy and ready for use
• Handle requisition of stationary, printing of name cards and brochures
• Responsible for maintenance of office equipment and all other items required for office and pantry use
• Handle business travel bookings (including booking of flights/hotel accommodation), general office insurance, corporate membership, office facilities and warehousing
• Update of internal telephone directory
• Responsible for all aspects of office pantry and keeping the areas pleasant at all times.
• Responsible for carrying out of any duties as directed by Company Management

Education/ Qualification

• Minimum O levels or equivalent

Requirement/ Experience

• Possess good communication and interpersonal skills
• Organized, meticulous and able to multi task
• Ability to work independently in a dynamic and fast paced environment with minimum supervision

• 3 months contract, Salary up to $4,500
• Location at Novena

Responsibilities:

• Ensures research protocols submitted to the assigned domain are reviewed efficiently and in compliance with applicable regulations, guidelines, and policies.
• Oversees the proper conduct of review board processes, including preparing meeting agendas, ensuring quorum, documenting meeting minutes, and managing follow-up actions, including correspondence with investigators and sponsors.
• Ensures meeting minutes provide sufficient detail to document the review board’s deliberations.
• Screens and reviews applications and correspondence received by the review boards, ensuring accurate and timely processing of submissions and board actions.
• Manages domain operations and coordinates meetings effectively.
• Acts as a resource for investigators and researchers, providing guidance on adapting and implementing DSRB policies, procedures, and forms.
• Communicates and documents all interactions with sponsors, investigators, review board members, and regulatory authorities effectively.
• Assists in preparing DSRB-related reports on ethics and other relevant topics.
• Maintains an accurate, comprehensive, and up-to-date database of all applications.

Requirements:

• At least 2 years' relevant experience with Degree, preferably in Science / Life Sciences / Nursing / Pharmacy / Health Sciences
• Understanding of research ethics policies and local regulations

Interested candidates can forward their CVs in MS Word format to [email protected]

• Reg No. R1875181
• Triton AI Pte Ltd
• License no. 21C0661

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Mon to Fri: 9am to 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Responsibilities

Office Management:

• Organize office and manage supplies.

• Coordinate equipment and maintenance.

Communication:

• Answer calls, emails, and handle inquiries.

• Distribute internal communications.

Recruitment:

• Post job openings and schedule interviews.

Onboarding/Offboarding:

• Assist new hires with paperwork and orientation.

• Coordinate offboarding for departing employees.

Record Keeping:

• Maintain organized employee records.

• Ensure compliance with HR policies.

Basic HR Tasks:

• Assist with attendance tracking and leave management.

Meeting Coordination:

• Schedule and organize internal meetings.

• Handle meeting logistics.

Data Entry and Filing:

• Accurate data entry.

• Organize electronic and physical files.

General Support:

• Assist various departments.

• Keep the office tidy.

Qualifications:

• Bachelor's degree in Business Administration or related field (preferred).

• 2 years of admin experience with exposure to HR functions.

Skills:

• Strong organizational and multitasking skills.

• Proficient in Microsoft Office Suite.

• Understanding of HR processes and employment laws.

• High attention to detail and confidentiality commitment.

• Handle full set accounts for Group Companies
• Maintain accurate and up-to-date records in the accounting system
• Long and short-term cash flow projection and monitoring
• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.
• Liaison with external auditors pertaining to statutory audit
• Liaison with tax agent on company taxation matters
• Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters
• Prepare investment monthly report, handle claims reimbursement
• Maintain office files, documents, and supplies, ensuring efficient operation and organization.
• Provide general support. Perform general office duties including filing, data entry, and maintaining office supplies. Handle incoming and outgoing mail, packages, and deliveries. Assist with preparing documents, reports, and correspondence.
• Provide support to various departments as required
• Ad-hoc duties as and when required.

The position is responsible for assisting the Executive Chef with the administration and smooth running of the Culinary Division. Primarily responsible for organises work and follows up pending projects.

Primary Responsibilities

Administrative And General

• Reflects Raffles Hotel Singapore’s philosophy by providing high quality of service to our guests by adopting a positive attitude and keeping the team spirit at the highest level.
• Greets with smile at all times to colleagues and guests anywhere in the hotel.
• Has a pride of self-personal appearance and grooming.
• Remains confidential about all matters of such nature.
• Maintains and updates all Culinary files.
• Types correspondence and ensures accuracy of grammar, composition and format.
• Handles incoming and outgoing calls according to hotel standards.
• Clears IN/OUT trays and mailbox for Culinary division and distributes to address concern.
• Ensures proper requisitioning and controls office supplies; follows up on delivery of materials and documents.
• Ensures all correspondences, faxes, messages, e-mails are responded in timely manner/ disseminated accordingly.
• Handles and follows up on assignments as assigned by superior.
• Ensures security and upkeeps of all department confidential files.
• Handles all appointment concerning the superiors and keeps track their schedule and engagements.
• Ensures all arrangements are made prior to meetings (booking of meeting rooms, set ups, meeting materials).
• Co-ordinates with colleagues and representatives of other departments to ensure an efficient flow of communication.
• Informs concerned personnel of details of meeting.
• Takes minutes for the meeting as required; ensures to disseminate minutes to all concerned.
• Prepares necessary contracts as instructed by superiors.
• Maintains updated files of contracts and all matters pertaining to entertainers.
• Ensures personal awareness of the activities and services within the hotel in order to promote the property and be responsive to guest inquiries.
• Handles all appointment requests for superiors and schedule accordingly.
• Adheres to the set procedures for attendance and timekeeping.
• Ensures timely reporting of malfunction, followed up with maintenance of appropriate office equipment when required.
• Assists outlet managers with administrative duties whenever required/appropriate.
• Maintains general cleanliness of the Culinary office.
• Performs any other duties and responsibilities that may be assigned.

Learning And Development

• Participates in learning and development activities to improve knowledge and skills.

Involvement In Wider Job Function Relationships

• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Builds guest loyalty and to develop to a professional relationship with local guests and regular patrons.
• Continually improves product through obtaining feedback from guests and patrons.
• Upholds Accor values of Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect, when undertaking any tasks and in any internal and external interactions.
• Follows sustainable procedures and practices that supports Accor’s Corporate Social Responsibility program.

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

JOB DESCRIPTIONS

• Lead for managing subscription renewal of ECM TSS/CCTV Systems. Liaise with customers, monitor and follow up
• Create and process purchase orders and invoices relating to subscription
• Sourcing for parts with external vendors and managing inventory as and when required for projects
• Co-ordinate with technicians & customers for trouble shooting. Prepare daily schedule of duties for technicians
• Attend to customer's queries via various channels
• Create quotations for repair works, relocation, recalibration, upgrading works to be done. Generate Sales Orders for deliveries / ECM rental
• Arrangement for delivery & collection of ECM's. Handle incoming & outgoing shipment
• Any other Admin duties required

REQUIREMENTS

• Have at least 2 years working experience in an admin environment
• Knowledge of office management systems and procedures
• Proficiency in MS Office and QuickBooks software

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off,etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Preparation of Accounts in Xero software

· Handling HR and MOM issues

· Handling IRAS tax matters

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail, high degree of accuracy and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Accounting using Xero software

· Handling HR and MOM issues

· Handling IRAS tax clearance matters

Job Descriptions

• Lead for managing subscription renewal of ECM TSS/CCTV Systems. Liaise with customers, monitor and follow up
• Create and process purchase orders and invoices relating to subscription
• Sourcing for parts with external vendors and managing inventory as and when required for projects
• Co-ordinate with technicians & customers for trouble shooting. Prepare daily schedule of duties for technicians
• Attend to customer's queries via various channels
• Create quotations for repair works, relocation, recalibration, upgrading works to be done. Generate Sales Orders for deliveries / ECM rental
• Arrangement for delivery & collection of ECM's. Handle incoming & outgoing shipment
• Any other Admin duties required

Requirements

• Have at least 2 years working experience in an admin environment
• Knowledge of office management systems and procedures
• Proficiency in MS Office and QuickBooks software

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

Sales Administration / Support

• Process Customers’ Purchase Orders by raising Customer Order Processing (COP) forms and performing stock reservations.
• To raise and issue purchase requisition of equipment, spare parts, and accessories required for projects and ad-hoc orders and submit for approval.
• Correspond with customers, manufacturers, vendors and suppliers via email/phone for shipment status.
• Responsible for expediting the receivables and deliverables of ordered goods and identifying ordered equipment to prepare material take-off schedule for orders.
• Coordinate, liaise, and work with the Warehouse and Logistics Department to ensure that goods are packed and delivered on time to customers.
• Attend to customer inquiries (via phone/email) for prices and stock positions or customer complaints (e.g., invoice disputes) and ensure necessary actions are taken and followed through.
• Assist Sales Manager(s) / Assistant Sales Manager(s) in drafting proposals and quotations to customers.
• Assist Sales Manager(s) / Assistant Sales Manager(s) collating multiple variations for projects for price negotiation with customer(s).
• Ensure that all filings are in order.
• Perform other ad-hoc duties as assigned by the Head of Sales / Sales Manager(s) / Assistant Sales Manager(s).

Marketing Communication

• Assist Sales Manager(s) / Assistant Sales Manager(s) in organising and/or coordinating events e.g. Trade exhibitions, road shows, new product seminars, etc
• Assist Sales Manager(s) / Assistant Sales Manager(s) in organising and/or coordinating internal events, eg. Dealer meetings.
• Prepare and organise marketing collaterals.
• In charge of maintaining and ensuring the Company’s website content is current and up to date.
• Assist Sales Manager(s) / Assistant Sales Manager(s) to liaise with partners of trade magazines and media agencies.

Requirements:

• Proficient in Microsoft Office applications (Excel, Word, Outlook and PowerPoint).
• Experienced in ERP, preferably NetSuite, will be advantageous.
• Navigation communication product knowledge preferred.

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Job Description

Industry/ Organization Type: Steel trading

Position Title: Accounts and Admin Executive

Working Location: Central – Tanjong Pagar (Walking distance from MRT to company)

Working Hours: 5 days (Monday –Friday, 8.30 am – 5.30 pm)

Salary Package: SGD 3000 – SGD 3200, + AWS

Duration: Permanent Role

Key Responsibilities

- Record company transactions in accounting software;

- Keeping company records in neat and orderly manner;

- Maintain various Excel reports as required by management;

- Prepare and check terms and conditions of Sale/Purchase contracts;

- Issuing of proforma invoice for payment;

- Prepare full set of export/import shipping documents;

- Check/Sign all shipping documents against Letter of Credit before submission for negotiation;

- Liaising with banks for LC amendments and documents checking at bank;

- Keep tracks of payment status after documents submission and actual time of documents arriving at issuing banks;

- Liaise and negotiate with banks for any LC confirmation, discounting or financing cost;

- Travelling may be required;

- Able to speak Mandarin and write simple Chinese;

- 1 to 2 years of accounting experience.

Interested parties to email your résumé to [email protected]

• Assist in the day-to-day operation in Store facility to ensure smooth operations.
• Ensure proper stock control to minimise errors and discrepancies.
• Ensure good practise on workplace safety is adhere to at all times.
• Prepare reports for submission when required.

Job requirements:

• Minimum Diploma in Supply Chain management or related discipline / GCE ‘A’ Level or equivalent.
• Minimum 3 - 5 years of working experience in supply chain management.
• Meticulous, organized and possesses positive attitude.
• Proficiency in Microsoft Words and Excel.
• Knowledge of SAP system preferred.
• Ability to work well in a team and efficiently handle multiple tasks.
• Working location – Ang Mo Kio

Interested candidates, please forward a detailed resume and email to career{a}tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Wee Wan Qi / EA Personnel No: R22109446

Admin Executive

The Role:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners

Benefits:

• Monday - Friday 830am - 6pm
• Location: Outram
• Salary: $2800 - $3500
• AWS + PB

Requirements:

• Strong MS Excel skills
• Experience with Sales Force system will be an advantage

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Sng Shoo Woon

Registration Number: R1110625
AlwaysHired Pte Ltd
EA Licence No: 24C2293

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm