Total 35,157 admin executive job vacancies in Singapore

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

• Position : Human Resource Executive/Senior Executive - Jurong Point
• Location : Jurong Point
• Working hours : Mondays to Fridays - 9.00am to 6.00pm.
• Salary (commensurate with experience) : Up to $4800 + AWS + Performance Bonus + 14 Days Annual Leave + Health Benefits
• Duration : Permanent
• Industry : Education/Childcare/Learning Centre

Main Responsibilities:

• Assisting the HR Manager in identifying and developing policy and procedure updates/amendments in conjunction with best practice and local legislation
• Analyzing trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains talent
• Review monthly payroll computations and reconciliations
• Managing and coordinating end to end recruitment process
• Handling staff onboarding and off boarding process
• Following up on staff confirmation
• Monitoring and following up on staff contracts, including re-employment
• Monitoring work pass expiry and submitting work pass application and renewal
• Managing student internships and teacher attachments
• Maintain employee data, records, and reports for HR projects and initiatives
• Monitoring MOE Instructor Registration applications and renewals
• Performing other duties as assigned

Requirements:

• Polytechnic diploma / Degree holder
• Knowledge of Employment Act
• Knowledge of Human Resource system
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

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Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Create, delete, reset and suspend user's ID of operating system (eg.Windows, Linux, etc.) and application per approved change request.
• Comply with instituted workplace securities at customers' premises.
• Provide accurate and timely reporting daily
• Review and update ID admin documentations where required
• Participate in IT audit by providing information and documentation in a timely manner and achieve SAT audit rating.
• Perform level 1 support & troubleshooting for ID related problems.
• Perform tasks assigned by line manager and be always contactable.
• Issue pin mailers and answer phone/email enquiries from institution users.
• Perform labelling, ID revalidation and remediate all deviations in a timely manner.
• Perform Privilege Authorization Revalidation and remediate all deviations in a timely manner.
• Perform timely escalation to respective support team where necessary.

• Create, delete, reset and suspend user's ID of operating system (eg.Windows, Linux, etc.) and application per approved change request.
• Comply with instituted workplace securities at customers' premises.
• Provide accurate and timely reporting daily.
• Review and update ID admin documentations where required
• Participate in IT audit by providing information and documentation in a timely manner and achieve SAT audit rating.
• Perform level 1 support & troubleshooting for ID related problems.
• Perform tasks assigned by line manager and be always contactable.
• Issue pin mailers and answer phone/email enquiries from institution users.
• Perform labelling, ID revalidation and remediate all deviations in a timely manner.
• Perform Privilege Authorization Revalidation and remediate all deviations in a timely manner.
• Perform timely escalation to respective support team where necessary.

Responsibilities:

• Perform day-to-day basic administrative duties (e.g. , preparing of order tags, issuing of delivery orders & invoices, paperwork filing, updating records, data entry, etc.)
• Answer and resolve any queries received from customers regarding orders.
• Complete ad-hoc admin duties as assigned
• Training provided

Requirements:

• GCE "O" / "N" levels
• Proficient in Microsoft Office applications (e.g. Excel)
• Detailed, meticulous and hardworking
• Able to read/speak English
• Positive learning and working attitude

Job Scope

• Coordinate with internal staff and external clients/vendors/suppliers on administration tasks, delivery & shipment status.
• Prepare Purchase Order, Delivery Order, and ensure proper receiving and check incoming goods.
• Preparation of monthly and yearly sales reports.
• Anserwing calls, update our material catalogues, price lists, libraries and stationaries.
• Maintain proper records/files/registers and other required documents for the above areas of operation.
• Consolidate monthly attendance.
• Other ad-hoc duties as assigned by superior.

Requirements

• Ability to work independently, meticulous, self-motivator, and a team player
• Ability to cope in a fast pace environment
• Ability to communicate effectively in English, both verbal and written
• Fresh grad are welcome

Other Information

• Working Hours: Monday to Friday (9am – 6:30pm)
• Working Location: Joo Seng Rd, Tai Seng
• Reasonable leaves

Please do provide your latest and full resume if you're interested to this position.

Administrative roles:

• Preparation of basic quotations, contracts and tender submissions.
• Assist team on correspondence, documentation and delivery schedules.
• Sourcing, ordering and delivering of project related materials.
• Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
• Manage and maintain office stationeries and pantry supplies
• To assist and work together with ISO team
• To manage and maintain good housekeeping of the entire office together with Superior
• To handle and managed overseas courier services
• To handle phone queries and attend to guests
• Provide administrative and clerical support to HR/Admin manager
• To maintain and manage office equipment
• Ad hoc admin duties assigned by Directors or HODs.

PA roles :

• Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
• Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
• Prepare presentation materials for MD and ED including tender documents with respective team members.
• Manage phone and emails correspondence for MD and ED
• Manage and arrange appointments with internal and external parties
• Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
• Managing and reviewing filing system and archives.
• Ad hoc duties assigned by MD and ED.

The Person:

• Minimum 2 years of relevant secretarial / Admin experience preferred
• Proficient in MS Office applications.
• Must be able to communicate in both English & Mandarin.
• Good interpersonal with communication & written skills
• Self-motivated, pro-active, meticulous, well-organized and able to work with minimal supervision.
• Able to interact with all levels and a good team player.
• Able to work within challenging and fast paced environment.

· Attend to day-to-day needs of office

· Checking & follow-up on delivery & proper submission of supporting documents and endorsement by staff for

payment

· Perform admin task like filing, photocopy

· Maintain office stocks e.g. forms, pantry and Sundry

· Collating data & survey, etc

· Compilation of statistics.

· Provide ad-hoc admin support to HODs

• Managing schedules: Scheduling appointments, meetings, and booking rooms
• Handling correspondence: Drafting letters and messages, replying to emails and phone calls, and taking and delivering messages
• Organizing files: Maintaining files and organizing information in paper and digital formats
• Assisting staff: Helping other staff members, taking meeting minutes, and maintaining employee holiday records
• Handling office supplies: Keeping an inventory of office supplies and ordering new materials
• Welcoming visitors: Greeting and assisting visitors to the office
• Coordinating travel: Coordinating travel arrangements
• Handling sensitive information: Handling sensitive information in a confidential manner
• Developing systems: Developing and updating administrative systems to make them more efficient
• Resolving problems: Resolving administrative problems
• Coordinating repairs: Coordinating repairs to office equipment
• Basic Sales: Understanding the business branding, products and services, and being able to communicate that to potential customers.

Some skills that are important for an administrative assistant include:

Organizational skills, Communication skills, Attention to detail, Problem-solving, Multitasking, Time management, Customer service, and Computer proficiency.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

• Document Collection & Verification:

• Gather invoices, receipts, and other financial documents from subcontractors, suppliers, and other project stakeholders.
• Ensure all documents are complete, accurate, and meet project or company standards.
• Follow up with vendors or internal teams to resolve missing or incomplete documentation.

• Data Entry & Accounting System Maintenance:
• Input financial data from collected documents into the company’s accounting software or system.
  Verify that all information is accurately recorded, including project-specific costs and materials.
  Maintain detailed accounts, including job costing, revenue, and bank reconciliations.
  
• Vendor Invoice Processing:
• Process incoming vendor invoices and match them with purchase orders, contracts, or delivery receipts.
  Prepare payment schedules and ensure timely payments to vendors, suppliers, and subcontractors.

Financial Reporting & Reconciliation:

• Prepare regular financial reports for construction projects, such as daily or weekly cost summaries.
• Maintain and update accounts receivable (AR) and accounts payable (AP) aging reports.
• Perform bank reconciliations and ensure accurate tracking of project-related expenses.

Payroll Support:

• Assist in processing payroll for project teams, including tracking hours worked, calculating overtime, and managing deductions for labor costs.
  

Location: East

Working Hours: Monday - Friday

As an Accounts cum Admin Assistant, you will provide support in financial and administrative tasks. Candidate must be capable in managing financial records and performing a variety of administrative tasks to facilitate our day-to-day operation.

Responsibilities:

1. Accounts Receivable – Prepare invoices, Statement of Accounts and sending payment reminders to customers

2. Accounts Payable – Verify invoices/supporting documents for processing of payments

3. Check and process staff claims

4. Perform general office duties including filing, data entry, handling phone calls

5. Assist with preparation of documents, reports, and other correspondence

6. Provide support for logistic/after-sales matters

7. Any other ad-hoc duties as assigned.

Job Requirement:

1. Preferably with 1-2 years of relevant experience

2. Able to work independently, meticulous, pro-active and a team player

3. Good learning attitude

4. Proficient in Microsoft Office applications

5. Must have degree (any fields)

For quick reply, please contact me at +65 85878287

Registration Number: R21100938 (Tan Jie Bei)

EA Licence No: 22C1301 (Unisearch Services Pte Ltd)

• Oversee the vessel schedule
• collaborating with local stakeholders
• Apply permits for the vessel port entry, crew change, etc.
• Assess the suitability of vessels for specific ports, taking into account their characteristics, port capabilities, and our commercial requirements.
• Familiarize with local rules and regulations
• Identify trends and propose process improvements for ship safety and operational needs.
• Foster a mindset emphasizing the pursuit of work and cost efficiencies.
• Provide regular feedback on challenges and potential issues affecting current and future team performance.

Requirements:

• Proficiency in written and spoken English & Mandrian
• Diploma, preferably in shipping, logistics, or a minimum of 3 years of experience in Shipping Agency
• Familar with MPA, ICA, PSA website applications
• Self-motivated, strong analytical skills and critical thinking abilities.
• Effective communication skills, problem solving skills
• Proactive, organized, and capable of managing priorities and emergencies.
• Solid knowledge of the maritime industry or other supply chain domains.

Responsibilities:

• Supporting risk management and ensuring compliance with internal and external rules.
• Provide timely P&L and risk reports to help manage trading activities.
• Produce daily P&L and exposure reports, analyze variances.
• Work with the front office to resolve issues and ensure accurate reporting.
• Monitor and assess credit & risks.
• Assist in preparing and validating credit applications.
• Verify trade confirmations, recaps, and contracts.
• Track positions and work with traders to optimize revenue.
• Ensure trading activities follow regulations and internal policies.
• Support pre-deal and onboarding processes to improve operational flow.
• Ensure smooth communication and colaboration across teams to meet goals.
• Ad hoc duties as assigned.

Requirements:

• Degree in Business Administration, or equivalent.
• At least 2 - 3 years of experience in middle office risk analysis, preferably with trade operations support experience.
• Familiarity with future markets, including hedging and position management.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.