Total 464 Senior Executive administration assistant job vacancies in 8 MARINA VIEW SINGAPORE

This role will require you to be highly people oriented as you need to interact with multiple individuals on a daily basis. You will work closely with the management team to carry out daily administrative operations and undertake various office support tasks. You will need to work with a high degree of attention to details and to incorporate new and effective ways to achieve better results.

Responsibilities

• Oversee recruitment processes, including but not limited to advertisement on various platforms; sourcing for various avenues to attract talents; filtering resumes; scheduling appointments
• Speaking to candidates to ensure compatibility for the role
• Provide weekly recruitment reports
• Daily operations report checks to ensure all information are prepared for payroll
• Ensure proper documentation and approval for all reimbursements
• Manage filing and record keeping by accurately filing the information in a timelymanner consistent with office guidelines
• Coordinate and organize internal events and festive celebration
• Assist with travel and visit arrangements and logistics
• Ad-hoc duties as assigned

Requirements

• Degree or diploma in Administration, Human Resource Management or related disciplines
• At least 1 year of relevant experience in a fast-paced environment
• Proficient in Microsoft Office applications
• Good command of spoken and written English
• Takes initiative, assume responsibility for tasks and projects and to resolve problems
• Pleasant personality with positive interpersonal and communication skills
• Well organized and meticulous with attention to detail
• Possess the ability to work under pressure and tight deadlines

Preferences

• Job Skills Recruitment, Filing / Document Management, Microsoft Office
• Job languages English, Chinese (Mandarin)

We regret to inform that only shortlisted candidates would be notified.

City Campus at main wing, STEM wing and City Campus @ Cathay

Monday – Friday : 8am to 4.15pm/ 10.45am to 8pm

Saturday : 8.30am to 5.3 0pm

(Rotating shift within the hours above, subject to 42 hours work week)

*Required to rotate between City Campus Main & STEM Wing and City Campus @ Cathay

Customer Service

• Greet and assist walk-ins, ensuring a welcoming and professional atmosphere.
• Address customer inquiries, both in person and over the phone, and direct them to the appropriate department or individual.
• Ensure that all visitors are properly logged in and escorted as necessary.
• Top up papers in students’ self-printing area and assist students if there is any error arise.
• Check whiteboard markers and ensure the facilities team replace markers and dusters in all classrooms, student breakout areas, conference and meeting rooms.

Assist Faculty in the following

• Provide gantry assistance for students and visitors
• Distribution of calculators’ stickers for exam use
• Assist the schools with ad-hoc collections during the weekends as and when required
• Maintain an organized and presentable reception area.

Administrative Support

• Coordinate front desk activities, including distributing correspondence, managing incoming and outgoing mail, and processing deliveries.
• Check/reply to emails and manage the company’s general mailbox.
• Monitor and ensure office supplies, centralized stationeries and mineral water are stocked up sufficiently.
• Manage lost & found, tidy the items monthly and discard items according to their time frame
• Assist in the booking of discussion rooms for staff and lecturers.
• Assist to process admin invoices.
• Arrange for the disposal of confidential documents.
• Assist with ad-hoc room bookings using Syllabus Plus software.

Others

• Any other ad-hoc duties as required by the company from time to time.

Requirements

• ‘O’ Levels/ Nitec / Higher Nitec in any discipline
• 3-4 years Experience in (a) Counter Duties (b) Customer Service (c) Administration/ Clerical work
• Warm and approachable personality with good interpersonal skills
• Able to multi-task
• Enthusiastic with a “can-do” attitude Team Player
• Ability to remain professional and calm under pressure
• Student-centric customer service approach to delivering excellent service attitude
• Proficiency in office management software (e.g., MS Office)

· Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

· Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

· Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

· Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.

· Arranging for Visa for the Senior Team

· Preparation of overseas travel itineraries – flights, hotel, transfers, visas

· Process expense claims

· Handling confidential documents

· Handling internal and external queries and coordinating responses/information from across the team

· Maintain a database of all contacts and cards

· Creating & maintaining filing system for personal & confidential files of the CEO

· Receiving visitors, arranging conference calls, and scheduling meetings

· Assisting Clients with hotel and car booking as needed

Job requirements:

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, operations team and managing the organization’s office operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Handle all aspects of travel arrangements, including booking flights, hotels, airport transfers, and preparing detailed itineraries.
• Proactively manage schedules and coordinate meetings.
• Prepare and process expense claims and provide general support with accounts.
• Handle day-to-day administrative tasks including (but not limited to) liaising with external vendors and service providers to ensure smooth operations and timely delivery of services.
• General office operations including maintaining office supplies.

Skills and Specifications

• Experience: Minimum 2-3 years of relevant experience as an Executive Assistant or in a similar administrative role.
• Familiarity with finance or operations within a corporate environment is a bonus.
• Ability to adapt to a fast-paced, dynamic work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools (e.g., Asana) is a plus.
• Good command of spoken and written English.
• Strong organisational, communication and interpersonal skills.
• Only Singaporeans will be considered.

This position requires a candidate who is detail-oriented, highly organized, and capable of managing competing priorities effectively.

Our working hours are from 8.30am to 6pm, Mondays to Fridays.

Recruiters will not be entertained.

Interested applicants may apply on here or contact Ms. Charlene Tan at [email protected].

about the company
A globally recognized private banking and wealth management firm is seeking a highly organised and experienced Executive Assistant to provide dedicated support to a group of C-suite leaders. This position offers the opportunity to contribute to the success of a prestigious organization within a dynamic and fast-paced environment.

about the job
In this role, you will provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings and coordinating travel arrangements. You will also assist to prepare, compile and proofread presentation slides for meetings, manage budgeting, expense reporting and ensure smooth office operations.

skills and experience required
The ideal candidate should come with a Bachelor’s Degree, and have at least 5 years of relevant experience supporting C-suite level executives. Candidates with prior banking and finance working experience would be highly regarded. You should also possess excellent communication and interpersonal skills, and demonstrate a proactive approach to problem solving. This is a 1 year contract position.

COMPANY DESCRIPTION

A leading general insurer with a local presence of over 100 years, MSIG Singapore offers an extensive range of insurance solutions for commercial and personal risk protection, enabling the security and safety of individuals and businesses. MSIG Singapore holds an A+/Stable financial rating by Standard & Poor's.

A testament to its growing strength and influence, MSIG Singapore has garnered numerous awards for delivering digitally innovative and customer-centric solutions. In 2023, 2022 and 2020, MSIG Singapore was awarded Insurance Asia Awards' Claims Initiative of the Year.

MSIG is a subsidiary of Mitsui Sumitomo Insurance Co., Ltd, and a member of the MS&AD Insurance Group one of the largest general insurance groups in the world with presence in 50 countries and regions globally, 18 of which are in Asia Pacific including all ASEAN markets as well as in Australia, New Zealand, China, Hong Kong, Taiwan, South Korea and India. Headquartered in Japan, MS&AD is amongst the top non-life insurance groups in the world based on gross revenue.

RESPONSIBILITIES

• Provide efficient service to customers through polite and helpful handling of enquiries.
• Participate in the department's process of developing new and existing sales opportunities to meet growth targets.
• Quote for and accept new business, confirm endorsements, offer renewals and effect cancellations, in accordance with the Company's Risk Management and Reinsurance guidelines
• Ensure that all pertinent information is available for the production of policy documentation; such as new business, endorsements, renewals, etc.
• Liaise with Reinsurance staff as required, to ensure reinsurance protection of the Company's risks.
• Follow up on outstanding cover notes, expiries, declarations and other matters as required.
• Involve in the supervision and appraisal of the work of clerical staff
• Undertake credit control ensuring the standard for debtor days are strictly adhered to
• Co-ordinate work processes within the department for maximum efficiency and effectiveness
• Participate in despatch and filing duties
• Undertake any other duties as may be assigned

• GCE ‘O' level preferably with professional insurance qualification
• Minimum Certificate in General Insurance

• Operational experience in general insurance environment
• Marketing skills
• Knowledge in underwriting, reinsurance and risk management
• Good communications/ negotiation skills

The position is responsible for assisting the Director of Housekeeping in the overall management and strategy enactment of the Housekeeping Department. The focus of this position is to handle the day to day flawless operation of rooms cleaning, public areas as well as laundry.

Primary Responsibilities

Manages The Day To Day Housekeeping Operation Of Rooms, Public Areas And Laundry.

• Oversees the daily operation of rooms cleaning as well as turndown operation from room assignment to assignment handover.
• Directly supervises the Houseman team and is responsible for their daily assignment of tasks and projects.
• Oversees the daily operation of public areas with focus on daily task assignments and preventive maintenance plans.
• Oversees the daily operation of laundry ensuring uniforms as well as linen sorting out, delivery and returns are executed in a timely and effective manner.
• Acts as DOHK during his/her extended absences as tasked by him/her or by EAM Rooms.
• Identifies and communicates daily to the Executive Housekeeper of any operational, product or guest related concerns, presents suggestions and solutions that impact guests, expenses and productivity.
• Helps maintain departmental standards related to impeccable cleanliness and       personalised service to residents and guests in all areas impacted by Housekeeping.
• Ensures maximum efficiency and consistency by means of ongoing, thorough inspections and audits of suites and corridors, public spaces and back of the house.
• Performs daily audits through documented checklists of all areas as assigned by DOHK following Forbes, LQA and locally implemented criteria. Performs inspections and walkthroughs along with direct reports of their respective circles of influence.
• Leads with a hands approach on supervision, constructive recommendations, clear communication and prompt follow up; enforces the hotel’s rules and regulations and departmental policies and procedures.
• Assists with interviewing, selecting and training of new colleagues. Monitors and record their progress and productivity. Ensures training hours are executed as directed by HR and DOHK.
• Handles minor performance challenges and supports DOHK with appropriate documentation and counselling for all Housekeeping colleagues.
• Finalises, approves daily and weekly rosters, staffing levels, vacation and holiday schedules in accordance with forecasted occupancy and business needs, maintains and updates attendance records.
• Completes performance evaluations for direct reports, makes recommendations for promotions, salary increases and transfers.
• Monitors ongoing verbal and written communication between shifts to ensure thorough and complete handover.
• Reviews and analyses entries in Raffles Service log book and supervises key control.
• In charge of daily ongoing and scheduled communications with associated departments through established channels regarding necessary information related to room status, group arrivals, top VIPs, special projects, out of order rooms and repair requirements.
• Works hand on hand with Royal Service Manager for a flawless handling of Lost and Found. Manages physical inventory of Lost and Found item following SOP.
• Participates in, daily and periodic departmental communication meetings and training sessions with all levels of colleagues. Assists DOHK with post minutes and keeping training records.
• Makes sure established par stocks for room linen, uniforms, guest loan items and guest supplies are on-hand and controls consumption. In control of daily, weekly, monthly inventories and reports any discrepancies to the Executive Housekeeper.
• Liaises with outside contractors pertinent to information issued by the department head, appraises the quality and reliability of their contribution and makes recommendation for or against renewal of contracts.
• Assists DOHK to prepare financial analysis, departmental reports and budgets, design worksheets, documents and master lists as directed.

Provides An Experience That Exceeds Residents’ And Guests’ Expectations

• Analyses and responds to guest feedback to ensure that guest satisfaction is exceeded. Committed to continuously improve the quality of products, services and performance of team members.
• Resolves guest complaints in a sensitive, timely and appropriate manner in order to maintain the highest level of guest satisfaction and quality.
• Gathers guests’ feedback through daily interactions with guests and shares this feedback whenever relevant in a timely manner.
• Responsible for enhancing the product and services that is presented to the guest.
• Recommends and proposes changes to the product and its services based on market research and current trends.
• Supports the DOHK in leading the Housekeeping team with a Heartist® approach.

Management And Leadership Of The Housekeeping Team

• Plans for future needs and conducts recruitment in line with company guidelines.
• Conducts training needs analysis for housekeeping colleague and ensures training programs are designed and implemented to meet these needs.
• Conducts probation and annual appraisals in line with hotel guidelines.
• Develops talent for growth management performance issue.
• Supports DOHK to Coach, counsel and discipline colleagues to enhance performance.
• Establishes a productive work schedule that is in line with local labour laws.
• Supports the Housekeeping Team to be consistent in service, use a collaborative, enabling leadership style and have regular team meetings.
• Drives constant service and system improvement.
• Executes effective and consistent one on one with direct reports with mentorship and development in mind.
• Ensures that colleagues are aware of all Fire and Evacuation procedures as well as health and safety requirements.
• Ensures effective work processes in the department.

Involvement As A Member Of The Hotel Leadership Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that actively support Accor’s Corporate Social Responsibility program.
• Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports are trained in, and follows WSH guidelines.
• Well-groomed and dressed following the property and company guidelines.
• Develops own knowledge and skills to grow as a business partner and leader.
• Ensures colleagues are aware of their duty of care as determined by legislation and that they maintain complete familiarity.
• Analyses and responds to guest talent satisfaction information; gives a positive commitment to continuous improvement of product and performance.
• Performs any other duties and responsibilities that may be assigned.

Job Description:-

• Training will be provided for the below Tasks & responsibilities
• To take full responsibilities of accounting activities of Companies within the Group;
• To manage statutory company administration responsibilities;
• To perform daily bank entries and reconciliations - include verifying loan interest and trade financing interest charged by banks.
• To prepare sales reporting and input sales data into MYOB.
• Daily incoming funds reporting for different bank accounts
• To ensure accurate and timely preparation of yearly statutory financial statements and year end company audit;
• To ensure accurate and timely submission of monthly management reports;
• To process payments and update daily in-coming fund reporting to the management.
• Daily monitoring and accurate reporting on account receivables and payables;
• To handle quarterly GST declaration submission.
• To handle petty cash
• Reporting and accounting as per regulatory and legal compliance/ requirement including taxation, dividends, annual report and accounts;
• Liaison with authorities, bankers, internal and external auditor/ tax agent;
• Verify all outgoing payments prepared by the assistant
• Month end closing - intercompany balance reconciliations, accruals, fixed assets/ prepayment schedules, loan schedules across different banks, FX Revaluations
• Ad hoc reporting required by management Requirements

Qualifications & experience

• Fresh graduate / Post graduate/For Account Assistant internship without experience. (Entry Level)
• Position is open to Singapore Citizen and Permanent residents only due to limited foreign Permit quota by MOM .
• Desk bound work and long hours if required
• Good written and spoken English and Mandarin
• Proficient in MS Office applications.

Job Description:

• Handle General Insurance enquiries from clients or business partners on policy matters

• Understand the client's insurance needs and provide proper advice

• Follow up with existing clients for policy renewals

• Handle general administrative and ensure proper documentation, records and filing

• Check policy contracts, endorsements, invoices to ensure accuracy.

• Build and maintain strong relationship with insurance providers and clients

• Undertake any ad hoc duties / tasks that may be assigned.

Job Requirement:

• Certificate in General Insurance (CGI) and Health Insurance.

• Proficient in Microsoft Office.

• Able to communicate well in English and Mandarin.

• Must be motivated and has a pleasant personality.

• At least 1 year experience in Insurance sector.

• Candidate with no experience in insurance sector are welcome to apply, but candidate has to obtain CGI if employed.

The ideal candidate will possess good interpersonal and communication skills. They should maintain a high level of professionalism and confidentiality, strong team player and able to work independently with minimum supervision, meticulous, detailed and deadline oriented.

Responsibilities

• Oversee and manage multiple corporate secretarial clients’ portfolios including public listed companies.
• Handle full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/ shareholders’ resolutions, opening bank accounts and change of signatories, etc.
• Prepare and review corporate secretarial documents and ensure clients’ compliance with government authorities and statutory requirements.
• Manage the smooth operations of Board Meetings, Audit and Risk Meetings, and Annual General Meetings for clients’ companies.
• Liaise with internal and external key stakeholders.
• Perform customers’ due diligence as required.

Job Requirements

• Diploma in any field with min. 3 years of relevant corporate secretarial experience.
• Candidate with experience in SGX listing firms are advantageous.
• Resourceful and proficient with Microsoft Office.

DISCLOSURE OF YOUR PERSONAL DATA - Privacy Statement

To respond to or process your request to Finova Group, we may have to disclose your personal data to any member of our group or to third parties such as our service providers and professional advisors. Your personal data will not be disclosed on to any further parties, unless we have obtained your consent or are legally required to do so.

By submitting your personal data, you agree to this transfer, storing or processing. Finova Group will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Statement.

The HR Assistant / HR Executive under the workpass and operations team will play an active role in handling foreign work pass application for candidates under the organisation such as the submission, renewal or cancellation of workpass. In addition, he/she will also support other ad-hoc HR operational duties relating to employee engagement events, onboarding and other ad-hoc duties.

RESPONSIBILITIES

Foreign Work Pass Application

• Submission of work pass applications for candidates including supplementary passes and Letter of Consent/Certification
• Renewal of work pass/permit applications for candidates
• Cancellation of work pass/permit applications, supplementary passes and Letter Of Consent/Certification applications for candidates
• Issuance of work and supplementary passes online
• Preparation of appeal letters, other request letters with the MOM for candidates
• Preparation of MOM Monthly Giro report for submission to Finance
• Preparation of Active work pass headcount list for submission to Finance monthly
• Preparation of levy bill and levy adjustment for submission to Finance monthly
• Preparation of renewal list monthly and liaise with business leads on follow up actions
• ·Keep track of MOM card return list and send out to Ops team weekly
• Preparation of residency forms

Onboarding Briefing for New Hires

• Prepare new hire welcome pack
• Conduct briefing on new hires’ first day
• Assist with work pass issuance for foreign new hires

Other HR Administration & Events Management

• Assist in the planning and roll-out of employee engagement events (including set up of office decoration)
• Taking minutes during meetings, liaising with vendors on the event arrangement
• Coordinate with respective business units on participation headcount for events
• Prepare event messages for dissemination during company-wide events

REQUIREMENTS

• Min Diploma in Business/ Human Resource Management
• 1 - 2 years of HR related experience (Preferably in the recruitment industry)
• Able to multi-task and work within tight deadlines
• Excellent communication skills in English
• Strong interpersonal skills and able to interact with staff at all levels
• High degree of initiative and integrity
• Able to work independently with minimum supervision
• Good coordination & follow up skills
• Good planning and prioritization skills
• Ability to negotiate and solve problems to manage tough situations
• Proficient in MS Word, Excel & PowerPoint

If you feel that your profile is suitable for this position, please click on ‘APPLY NOW’ to submit your application. Kindly provide details of your availability and expected salary in your resume. All information will be kept strictly confidential and shortlisted candidates will be contacted.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No. 01C4394 • EA Registration No. R22104858 (Nur Zahirah Binti Yoonus)

Aerospace and aviation group is seeking a well-rounded dynamic assistant for the Chairman.

Responsibilities

• Assist the Chairman (male) with scheduling, daily operations, and key task coordination

• Manage meeting arrangements, record minutes and follow up on resolutions

• Draft, revise and manage policy documents, official correspondence, and reports

• Coordinate travel arrangements and plan events, receptions and meetings

• Oversee foreign affairs and office services

• Manage personnel tasks within the Chairman's office

• Execute assigned tasks efficiently.

Requirements

• Bachelor’s degree in Business Administration, Communictions or a related field

• Must have relevant experiences assisting high level executives with administrative and secretarial tasks at record

minutes of meetings, follow up on resolutions and actions, draft and manage policies, reports and

correspondence including oversee office and foreign affairs and services in a large or medium-sized corporate

environment.

• Proficient in Microsoft Office

• Flexible, adaptable with excellent time management and organizational skills

• Mobile and versatile, capable of handling confidential and sensitive information discreetly

• Proficient in English and Chinese for communication and business translation with China counterpart

• Valid Class 3/3A driving license and familiar with Singapore routes

• Willingness to accompany Chairman for business travel overseas when required

• Salary upto $6,500/month

• 9am to 6pm (Mon to Fri), 14 days AL, medical, travel insurance

Interested applicants are welcome to submit MS word format resume, stating current & expected salary, detailed work experiences, language proficiency and earliest availability, to apply.

Email: [email protected]

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Tel: 69557787 HP: 98435711

MOM EA Licence no. 18C9211

• Oversee the CEO and CGS’s calendar by scheduling meetings, appointments, and travel arrangements while ensuring optimal use of time.
• Serve as the primary point of contact for executives, managing communications, scheduling, and ensuring timely updates to internal and external stakeholders.
• Arrange and compile materials for meetings, take meeting minutes, and follow up on action items to ensure timely execution.
• Handle all travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.

Requirements:

• Degree in any relevant discipline.
• At least 3 years of experience delivering secretarial support to C-Suite executives in the IT/Tech industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Excellent organizational and time management abilities, with a proven capacity to multitask effectively.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Salary: $2000 - $2500
• Working days : 44 hours shift (5 / 6 days)
• Location: Chinatown

Job Responsibilities

• In charge of the retail shop, manage and guide retail staff and train new employee
• Manage our retail shop to actively promote and sell our products
• Manage retail shop product display
• Handle sales/collection transactions and to attend to customers enquiries
• Ensure highest quality of customer service

Job Requirements

• With experience in retail industry
• Willing to work on weekends and public holidays

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Job Highlights
• Outstanding career growth and development opportunity
• Good work benefits (Dental benefits) and package
• 5 days work week
• CBD Area

Job Description

· Monitor and update employees’ attendance and leave record

· Maintain and ensure proper documentation of employee database and personnel files.

· Prepare new staff on-boarding and off-boarding.

· Perform general HR administrative functions such as processing of Work Pass, preparation of appointment / confirmation letters.

· Assist in performance review and appraisal exercises

· Review & update Policy for office administration

· Process the expense reimbursement for director

· Prepare, update, maintain and file all admin related documents

· Participate in planning company activities such as team bonding, staff gathering, D&D etc.

· Manage travel arrangement such as flight schedules, visas application, transportation and accommodation.

· Oversee all administrative tasks such as general office housekeeping, stationary requisition and managing office assets list

· Handle all outgoing courier service and incoming mails/ courier services

· Manage travel arrangement such as flight schedules, visas application, transportation and accommodation.

· Manage and maintain the company’s insurance – Car Insurance/ Office Care/ Travel Insurance and etc.

· Other ad-hoc duties as assigned

Requirements

· Min 2 - 4 years’ relevant working experience in HR/Admin.

· Proficient in MS Office Applications (e.g. MS Word, Excel, PowerPoint)

· Good communication, organizational skills and with multi-tasking abilities

· Teamwork (ability and willingness to work with all levels of organization)

· Familiar with Singapore Employment Act is preferred.

· Good communication skills in English and Mandarin in order to coordinate with English and Mandarin speaking associates

· Meticulous and sharp attention to details

About Giftano

Giftano is an online gift shop with a wide selection of premium handpicked gifts such as unique experiences, beautiful flowers, your favourite gift cards, luxurious hampers and many other thoughtful gifts perfect for any occasion. All gifts come with your own personalised greeting card and free shipping.

Giftano offers a super easy to use search tool to help you find gifts for that special someone. Users can find gifts based on occasion, category or based on whom they are buying for. It also offers one of the most universal gifting options out there with its own Giftano Card which allows the recipient to choose from any of the long list of brands and gifts listed on its website. Gifting made easy!

Looking to launch your career in e-commerce? We are a fast growing e-commerce company looking for new talent to join our amazing operations team. As the Customer Support Intern, you will learn the valuable ins and outs of the day-to-day logistics in the fast growing e-commerce vertical. Located near Boat Quay surrounding 3 MRT stations, Giftano was created to assist making the world a bit more generous, and today we are the leading online consumer gifting platform in Singapore.

If you are interested in being a key part of our growth engine and a key member of our team, this would be the role for you, so apply today!

Main Tasks

● Support the Operations Coordinator in the day-to-day duties such as:

○ Managing accurate entry and processing of all orders received

○ Planning and coordinating product delivery activities to ensure accurate and timely deliveries to customers

○ Manage customer order fulfillment and handling customers’ enquiries in a timely and professional manner

● Inventory management:

○ Ensure accuracy in stocktaking

○ Ensure proper replenishment of gift cards and other inventory for timely distribution to our partners and consumers

○ Preparation of stock reports for inventory review

● Work closely with merchants to ensure all product information such as pricing, description, product image, and inventory are up to date and available-to-sell

● Collaborate with internal teams (e.g. sales, marketing) to address customers’ issues

● Act as the point of contact for escalated issues from our clients as appropriate

● Provide support in any other administrative tasks in other department as required

Requirements

● Customer success enthusiast – You are the type of individual who enjoys putting your skills to use while helping people solve problems. You believe that giving our customers, merchants and partners the best user experience & service can bring success to the business, with passion in customer service that involves mainly email handling and calls

● Highly diligent doer, conscientious, punctual and great attention to detail

● A professional disposition and positive attitude

● Excellent command of English both oral and written with customer service skills

● Attentive and always ready to learn from your experienced managers

● Ability to multitask, prioritize and manage time effectively

● Skilled in Excel and MS Office / Google Suite

● Computer savvy and digital native

What's more?

● Young, vibrant team (Gen Zs and Millennials here!)

● Cozy office in luxurious co-working space

● Free flow of coffee and stocked pantry

● Bi-weekly team lunches and activities

• Salary : SGD2,300 - SGD 2,800
• Working hours: Monday - Friday 830am to 6pm
• Location: Woodlands

Job Responsibilities

• Manage shipment documents (e.g., invoice, packing list, bill of lading) to facilitate seamless customs clearance
• To co-ordinate with warehouse team for export/import shipment preparation (i.e. cargo pick up, shipping marks)
• Liaise with freight forwarder on cargo space and shipment arrangement
• Resolving any issue or discrepancies that may arise during the shipping process
• Handle order modifications, cancellations, and requests for returns or exchanges
• Monitor and follow up on shipment status
• Advise and provide freight cost to sales department
• Monitor shipping costs and implement cost-saving measures without compromising service quality

Job Requirements

• Relevant working experience
• Experience with import/export regulations and customs procedures

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Provides administrative and operational support to the Nursing Department.

Supports regular Nursing Department meetings/ trainings by making logistics arrangements.

Process and handle finance transactions, payment and claims.

Makes arrangements for and co-ordinates meetings or events convened by the Nursing Department, and for catering requirements when necessary.

Collates and updates tracking sheets, budget, and any other clerical support to Nursing Department

Requisites and monitor utilization of office supplies in the Nursing department.

Supports in Training and Development - coordinate department training internal/external course and provide logistics support for training setup

Database management maintain training records, KPIs, Policies and submit training hours to Singapore Nursing Board (SNB)

Provides administration support for onboarding nurses such as IT and pass access.

Participates and supports in projects and events, and any other duties as and when assigned or appointed.

Provides non-clinical support in clinical areas.

Requirements

Diploma in Business Administration or equivalent.

Minimum 1 year of working experience.

Good IT skills and highly proficient in MS Office applications such MS Word, Excel, Power point - Must be IT Savy as there are multiple systems needs to be learned for the role

Must be physically fit as there is a bit of walking requires as well as may need to dispatch items for training

Able to work independently in a fast paced working environment and possess good time management.

Meticulous and eye for details.

Positive work attitude and ability to work with all levels of staff.

Location: Queenstown

Job ID:L6477V5W

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09, Plus Building, Singapore 049705

Tel: 69509745

EA Licence Number: 02C4944

EA Registration Number: R1108448

EA Personnel: Tan Lili Gesse

An established bank adding a new headcount into their team of 3. This is a 1 year contract, renewable or convertible at the end of the tenure depending on performance.

Job Duties

• Provide timely, accurate and solution oriented support to CEO (& Deputy CEO) related to ongoing schedule/time management, project/Business Management (Management support and coordination of local projects and initiatives)
• Explore/highlight cost-efficient ways to manage all assigned responsibilities/duties (eg. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
• Coordinate the bank’s Senior Management visits in close cooperation with other locations including Board of Directors based in Singapore and support respective visitors if/when needed.
• Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties.
• Attend relevant trainings and courses (internal and external).

Requirements:

• Degree in Business Management or related field
• Min 5 years of experience in EA support
• Good command of written and spoken English

EA Reg. No.: R1105334

EA Licence No. 16S7919

Job Description & Requirements

Job Title: Project Coordinator

Job Responsibilities:

Minutes of meeting experience and Diploma is a must

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Job Skills and Qualifications:

• Diploma or equivalent

• Proven 3 years’ experience in project coordination or project management support roles, preferably in a fast-paced environment.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and meet tight deadlines.

• Excellent communication skills, both verbal and written in English

• Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams and external stakeholders.

• Analytical mindset with the ability to identify issues, analyse data, and propose solutions.

• Advance skill sets in Excel and PowerPoint

• Adaptability and flexibility to navigate changing project requirements and priorities.

• Experience in Government IT projects is a plus.

Industry: Gaming Industry

Job position: Marketing and Admin Assistant/Executive (Japanese speaking) Job ID: 19429

Key Responsibilities:

・Support the operations and activities of the Marketing Team (both digital and non-digital).
・Liaise with the Japanese headquarters to ensure strategic alignment, including planning and management.
・Translate documents between English and Japanese for communication with the headquarters and the Singapore branch office.
・Working closely with the Marketing to plan, explore, and propose strategies to the Japan headquarters.
・Coordinate with relevant stakeholders in Japan and Singapore to drive projects forward and ensure successful project delivery.

・Undertake ad-hoc tasks related to marketing activities as required.

Requirements:

・Bachelor’s degree or equivalent practical experience.
・Proficiency in Japanese is required for this role to translate documents and interpret during meetings between employees and the board of directors in Japan.
・Experience in translating Japanese to English or English to Japanese is advantageous.
・At least 1 year of working experience will be advantage, but not a must.
・Training provided

Interested applicants please send your resume to [email protected] with email subject header “Job Application for Marketing and Admin Assistant/Executive (Japanese speaking) Job ID: 19429- CK".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Your new company

This is a financial servicesorganisation with a strong presence and branding.

Your new role

• Work closely with Executive Assistant Team Lead and provides assistance when required.
• Processing Travel & Entertainment reports and ensure submission deadlines and company policies are met.
• Supporting the sales department where 80% are frequent travelers, not limiting to travel arrangement, visa, etc.
• Assist with the logistic preparation and support for on-site internal and external meetings and events.
• Any ad-hoc request.

What you'll need to succeed

• 2 to 3 years working experience supporting a fast-pace environment
• Concur software knowledge are very much preferred.
• Able to commit to 5 days work week, working in the office (no work from home).
• Team player and can-do attitude.
• Training will be provided.

What you'll get in return

This is an excellent opportunity to be part of a MNC . You will be part of a collaborative working environment and you will gain exposure to the environment.

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email [email protected] for a confidential discussion. Referrals are welcome.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R1660446

EA License Number: 07C3924

Company Registration No: 200609504D

Senior Laboratory Assistant

• Working Hours: 5days (Mon-Fri), 8 am to 4.30 pm.
• Work location: Jurong Island (Transport provided at Jurong East
• Salary : $2500 to $3200 + Site allowance

The Laboratory Assistant is responsible for conducting of laboratory tests and samples and quality inspections assigned to them by the Supervisor.
They are expected to be knowledgeable on all equipment operating procedures as well as all quality control procedures and competent on the use of laboratory equipment.

Other responsibilities include:

• Raw material process and finished product quality control analysis
• Advance maintenance, calibration and troubleshooting of assigned laboratory equipment
• Maintenance of chemicals and consumables inventory, preparation and standardization of chemical reagents and waste management.
• Maintenance of quality records and development of quality procedures
• Training of junior laboratory or chemical technicians
• Calibration of equipment
• Conduct and contribute to risk assessment, Quality Procedures and Decision making on quality & maintenance
• Procurement of materials and budget controls
• Implementing QA & Safety Activities

Requirement:

• 1 – 2 years or more than 5 years’ experience in conducting Manual Wet Chemistry or Manual Lab Testing.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

1. Apply for inspections / audits as per monthly schedule provided and liaison with the auditor / inspector / agents for smooth arrangement.
2. Update online (Crew Matrix, Q88, HVPQ).
3. Provide HVPQ / Class Status / Crew Matrix to the vessel prior inspection.
4. Update QSMS software with observations / operator’s comments for inspection / audits.
5. Open or close drill / training reports from the vessel in the QSMS software.
6. Prepare documents / charterer’s questionnaire as required by the Superintendent.
7. Process marine related invoice (SIRE / CDI / Class audits / VRP / SMFF / GNS / Milbros, etc. in BASS system.
8. Assist CSO in security related records and documentation.
9. Assist in marine filing / new take over vessel documentation.
10. Assist DPA, ADPA, ACCM and vetting manager in updating various marine safety related files, documentation, formatting of word /excel / PPT docs.
11. Back up for marine executive/assistant manager job during his / her absence.
12. Others – As required by the Marine Safety or Operations Superintendent / Managers / Deputy Directors.

Responsibilities

• Responsible for Financial Reporting and Management Reporting
• Prepare and analyze financial statements, audit schedules, and sustainability reports, ensuring compliance and timeliness.
• Compile and submit MAS reports, tax filings, and other regulatory surveys accurately.
• Assist in preparing detailed management reports, including cost of funds and variance analysis.
• Support the budgeting process and contribute to financial planning and analysis efforts.
• Perform daily liquidity management tasks, optimizing returns on surplus funds.
• Identify and implement process improvements in financial reporting and operational procedures.
• Collaborate with finance functions to enhance financial policies, internal controls, and systems.
• Provide support for strategic projects and liaise with senior management on Board-related matters.

Requirements:

• Possess at least a Degree in Business, Banking, Finance, or a related field.
• At least 2 years of relevant working experience in a Bank or Financial Institution
• Good team player and able to work independently.
• Good time management skills and able to meet deadlines.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

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