Total 53,238 administration assistant job vacancies in Singapore

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Responsibilities

• Greeting patients, taking medical histories, and explaining procedures.
• Assisting with basic eye tests like vision checks, eye pressure, and measurements for glasses or contacts.
• Helping prepare patients for eye exams, applying eye drops, and assisting during exams.
• Scheduling appointments, managing patient records, and handling insurance and billing.
• Helping patients select eyeglasses and contact lenses.
• Cleaning equipment, managing inventory, and ensuring the clinic runs smoothly.

Requirements

• ALevels / Diploma
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

☑ Electronics manufacturing Plant from US

☑ Picking, packing, loading, unloading, Data entry

Interested applicants, kindly send your UPDATED resume in MS WORD format to ref9 at trustrecruit.com.sg or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Xue Fen

EA Personnel Reg No: R1653801

We are seeking a passionate and enthusiastic individual to join our team. As a TCG Retail Assistant, you will play a crucial role in providing excellent customer service, managing inventory, and contributing to the overall success of our store.

Key Responsibilities:

• Customer Service: Greet customers warmly and provide friendly, knowledgeable assistance.
  Answer customer inquiries about products, promotions, and store policies.
  Process sales transactions accurately and efficiently.
  Resolve customer issues and concerns in a timely and professional manner.
  
• Inventory Management: Maintain organized and well-stocked shelves.
  Assist with receiving and stocking new merchandise.
  Conduct regular inventory checks and report discrepancies.
  
• Store Operations: Assist with store opening and closing procedures.
  Maintain a clean and inviting store environment.
  Adhere to company policies and procedures.
  
• Community Engagement: Coordinate in community events and promotions to build brand awareness.
  Encourage customer engagement through social media and in-store activities.

Qualifications:

• Strong customer service skills and a positive attitude.
• Basic knowledge of retail operations and POS systems.
• Ability to work flexible hours, including weekends and evenings.
• Proficent with English and Mandarin
• Passion for Trading Card Games and pop culture would be a plus!

Responsibilities:

• To handle with customer orders and generate invoices.
• Conduct monthly stock inventory and reconciliation.
• Manage Accounts Receivable (AR) and cash receipts.
• Oversee Accounts Payable (AP), including invoice processing, payments, and petty cash handling.
• Prepare and submit GST filings.
• Perform scanning and filing of documents.
• Assist with additional ad-hoc tasks as needed.

Requirements:

• Diploma in Accounting.
• Ability to thrive in a fast-paced environment.
• Prior experience in the Food & Beverage (F&B) industry.
• Proficient in Microsoft Office applications.
• Positive attitude and strong work ethic.
• Capable of working independently with minimal supervision.

To facilitate in the job application, please include the following in the resume:-

• Last drawn, current and expected salary.
• Duties and responsibilities for each job.
• Resume in Microsoft Word format
• Reason for leaving for past and present employment.
• Availability.
• Residential area.

Thank you.

David Ong (R1110279)

Adept Manpower (EA License: 22C1006)

https://adeptmanpower.com/

This role will support the business objectives of MullenLowe Singapore through the management of all core HR operations processes and policies. The HR executive supports the Senior HR Executive to manage HR activities for all employees and is responsible for all general HR administration as well as talent acquisition as required.

Key Responsibilities:

• Coordinate the administration of all HR operations activities. Support in managing employees’ entire lifecycle within the company from onboarding to offboarding.
• Maintain HR records and employee data in various HR systems.
• Assist in foreign employees’ work passes application, renewal and cancellation.
• Assist in preparation of various HR letters, including contracts, certificates, confirmation letters, etc.
• Support and assist in monthly payroll process.
• Assist in employees’ tax submission including foreigner tax clearance and annual tax submission to IRAS.
• Support and administer government related funds/claims submission, e.g. MINDEF, Maternity compensation, etc.
• Assist in preparation of HR reports.
• Assist in training and development projects for the agency.
• Be part of the employees’ engagement team and support in preparation and execution of related activities
• Coordinate the agency recruitment process in conjunction with HR Director
• Support the implementation of various initiatives and projects

Skills & Experience:

• Excellent verbal and written communication skills in order to communicate with multinational network individuals as well as the local agency.
• Experience of working in an agency/communications environment will be a plus

Attributes:

• Meticulous and patient
• Excellent work ethic and grounding of discretion and confidentiality.
• Quick thinking and comfortable in a creative setting and a fast-paced environment where each day brings new challenges and rewards.
• A self-starter; happy to pitch in to the day-to-day necessary tasks and prioritise long-term projects.
• A good team player and willing to learn

Education:

• A diploma or degree in Human Resources Management or related field
• Relevant HR experience, including internship, would be an advantage.

* Assist in washing, peeling, chopping, cutting and cooking foodstuffs and helping to prepare foods.

* Ensure the kitchen is kept claen and organized at all times. This includes washing kitchen appliances, work surfaces, floors and walls.

* Handle basic cooking duties such as reducing sauces and parboiling food under the chef's guidance.

Assist in maintaining high levels of health and safety standards in the kitchen.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Clinic in Loyang requires a Clinic Assistant. The clinic hours are in the mornings and afternoons. There is no night clinic and and no clinic sessions onSundays or Holidays.

The person will help in the registering of patients and help in the queing and guiding the patients to the consultation room.

The person will also helps in the preparation and dispensing of medicines.

General administrative work and the keeping of patients record are also part of the duties.

The person should preferably has some experience as a clinic assistant.

We are expanding!

We are hiring an individual for a Warehouse Assistant role. This entry-level role will build a foundation for a career in the precious metals industry, allowing the individual to learn first-hand from precious metals experts and acquire a hands-on working experience within the operations of a bullion dealer.

The Warehouse Assistant role will have the following responsibilities:

Warehouse Assistance

• Assist the Manager in warehousing operations and inventory audits

• Assist with processing of storage-related orders.

• Assist with inbound and outbound precious metals deliveries.

• Maintain cleanliness of warehouse.

Operational Support

• Assist in the processing of orders for shipment.

• Assist in cash counting and testing the authenticity of precious metals.

• Ensure that precious metals in the showroom are displayed in a presentable and appealing manner

• Any other tasks as assigned.

Skills and characteristics

• Integrity: You are required to demonstrate integrity in all aspects of your work and your conduct.

• Meticulous: As you will be dealing with highly valuable items, you are to be meticulous and diligent in all aspects of the role, e.g., conducting inventory audits, testing the authenticity of the precious metal product, handling cash, etc.

Qualifications

• ‘N’ / ‘O’ Levels and above

The job location is BullionStar's bullion shop, showroom and vault at 45 New Bridge Road.

5.5 days work week.

Salary and Benefits

The starting salary is SGD 2000 - SGD 3000 depending on your knowledge, experience and skills plus one month's bonus, reimbursement of medical bills and access to an employee health and fitness benefit program. BullionStar employees are entitled to 16 days of annual leave.

Job Description

• To receive and inspect incoming goods from vendors and to ensure the items received are correct
• Record goods into the system
• Stock items in designated locations
• Issue items and to ensure the items issued are correct (e.g. description, quantity, etc)
• To sort, pick and prepare items for collection/delivery.
• Daily operations (receiving, issuing of items, FIFO management)
• Able to minimize stock loss
• Ad-hoc duties assigned by the Head of Department

Requirements

• Proficient in Microsoft 365, Office , Excel
• Positive attitude and a team player
• Meticulous and fast learner
• 6 days work
• Able to commence work on a short notice will be an added advantage

A multi-skilled, hardworking and efficient warehouse assistant with a proven track record of ensuring the smooth functioning and running of all warehouse concerning activities. Able to follow standard operating procedures and work in a methodical and tidy manner. Possessing a comprehensive understanding of material / stock management techniques and inventory control methods and procedures.

1. Pack and unpack goods
2. Unloading, unpacking, inspection and stocking of incoming goods into store
3. Housekeeping
4. Picking stocks for delivery to retail shops
5. Pack and unpack goods
6. Unloading containers
7. Prepare and pack for ecommerce
8. Ad hoc delivery duties and other warehouse related duties

Requirements:

1. Physically fit

2. Able to read English.

3.With or without forklift experience

4. Applicants must be able to work overtime (on weekends & PH)

Working Location:

4 Toh Tuck Link Venus Beauty Building

Benefits:

1. Training will be provided.

2. Overtime pay

3. Annual Bonus

4. Annual leave and medical leave

Working hours:

Monday to Fri 9am to 7pm

Saturday 830am to 2pm

We are looking for part timer that able to commit 4 days a week, at least 6 hours a day. Main roles and responsibilities as follow:

- Assisting chef for preparation of ingredients

- Basic cooking skills

- Maintain hygiene at kitchen

- Helps with dish washing cores

Primary Responsibilities & Duties:

• Provide receptionist duties at front counter
• Able to apply basic patient care
• Prepare, replenish and dispense medications
• Assist doctors during consultation and clinical procedures (if called upon)
• Able to handle payments include government/insurance claiming
• Perform basic tests on patient
• Any other tasks as directed by the Clinic Supervisor or Manager

Skills and Qualifications:

• 'N' Level or 'O' Level / Nitec / Diploma in Nursing or equivalent
• At least 1 year Clinic Experience preferred
• Familiarity with medications is necessary (Training will be provided)
• Honesty and integrity in performing all tasks
• Ability to communicate in multiple languages is a plus
• Functional knowledge in Computer and MS Office is essential
• Proactive, committed and ability to work independently under tight schedule
• Comfortable with 6 days work week and rotating shift
• Possess strong technical and problem solving skills
• Good team player

Interested applicants please submit your latest resume to [email protected].

Only shortlisted candidates will be notified.

Do visit our website @ www.prohealth.sg to know more about us

Job Description:

• Responsible for stacking, displaying, and replenishment of products on the shelves, as well as monitoring expiry dates and shelf lives of products.
• To assist in the loading and unloading of goods, maintain neat and systematic storing of products.
• Perform daily housekeeping.
• Perform cashiering duties (AXS Payment, Prepaid top up, Parcel Services, Handling the sales of alcohol & tobacco products & etc.)
• Other duties as assigned (if any)

Job Requirements:

• Above minimum legal age of 21 years old for handling the sale and supply of tobacco and alcohol products
• Customer-oriented
• Able to speak English to interact with English-speaking customers
• Able to carry loads up to 10kg
• Able to commit 6 days per week including weekends and public holidays
• Able to commit at least 2 rotating shifts
• Work Shift Timings: Morning Shift - 0640h to 1500h, Afternoon Shift - 1440h to 2300h, Night Shift - 2240h to 0700h

Timing -
- Any 5 days in a week (1 weekend inclusive) 10am – 7.30pm & 7am to 4.30pm (cannot choose)
- Total working hours per week: 42 hours

Salary : 1700 – 2000/month

Summary :
This job is a very hands on job – basically serving food tray from the robot to patients ( 2 tea breaks + lunch + dinner)
Apart from serving food, will need to do inventory if the food stocks going low (milo/ biscuit) or linen stocks are low


Job Responsibilities:
- Provide excellent customer service to the patients
- Serving of food and drinks to patients and clearing it once patients have finished their meals
- Checking food served against patient meal orders
- Assist in inventory management
- Maintain a high standard of cleanliness in and around workstation and strictly abide with health/sanitation regulations
- Assist nurses to meet patient's nutritional needs
- Maintains levels of confidentiality and discretion of the patients.
- Any other ad-hoc duties as assigned by Manager

TELE me at @jacechooo or WA me at https://wa.me/+6582976283 NOW!
Interested candidates please submit your resume to [email protected]

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Location: Bugis/Compass One/ Jurong Point

3 Months Commitment

Rate: $2300 + UP to $1500 (completion bonus at the last month)

Hours: 11-8pm/12-9pm , any 5 days in the week (including weekend and PH)

Job Scope

* Assist/Guide customers to create app ID

* Assist/Guide customers to download App

* Assist to show customers on how to maneuver the App

* Assist customers on how to maneuver microsite

* Assist/Manage customers with Q matic system to issue Q

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Support Clinical Project Managers (CPMs) and study team with administrative, documentation, TMF, budget management and logistic activities related to Clinical studies during the operational phase of clinical trials to ensure the timely delivery of quality data while complying with internal Standard Operating Procedures, applicable laws and ICH Good Clinical Practice.

Jobscope:

• Supports high-quality electronic Trial Master Files (eTMFs). Performs set-up, maintenance (filing and approving documents) and archiving of eTMFs.

• Provides CRO oversight by developing eTMF guidelines, establishing review processes, and ensure the filing completeness.

• Manages documentation of clinical studies in compliance with Good Clinical Practices (GCP) and relevant Standard Operating Procedures (SOPs) and perform filing QC "

• Supports CPMs with vendor creation, budget and invoice management: checking of good receipt and payments, uploading invoice information in Finance budget tool, assist on planning of commitments monthly and keeping track of actual spending for each study

• Supports maintenance of clinical studies management tracking tools and trackers. Support study team to register study on ct.gov.

• Assists study team with trial management logistical support (sample or ancillary shipments, procurement of study supplies, organizing trainings).

• Assists study team in the quality check of protocols, informed consent forms and advertisement materials to ensure compliance with SOPs and regulatory requirements.

• Supports organization of clinical meetings (internal meetings, meetings with CROs, Investigators meetings, etc.) including agenda, minutes, logistics.

• Assists in managing global communications (e.g., Newsletters, emails, website posting). "

• Assists with the preparation, review and maintenance of SOPs, work instructions, training materials, and templates related to project activities.

Requirement:

• Bachelor’s Degree in health care, life sciences or related field with demonstrable related experience in in Food/Pharma/CRO industry or in an academic setting

• Records management experience in a GCP-regulated environment.

• Experience in clinical trials in Nutrition is an advantage

• Good knowledge of Good Clinical Practices (GCP), regulations/guidelines and of the quality control process and compliance requirements in relation to TMF

• Proficient and agility in common office technology e.g. Microsoft tools, teleconferencing, etc.

• Strong general administrative skills and a minimum of 2 years of clinical studies administration experience

• Educational background in biological science or other relevant science.

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

An Establisted Shipping Company based in Singapore & China is looking for Accounts Assistant

• Min Diploma in Accounting

• Responsible for invoicing / partial accounts

• Experience in Shipping Industries will be advantage

• Knowledge of QuickBooks is preferred

• Committed & Meticulous with an eye for detail

• Dedicated & hard working

• New school graduate are welcome to apply

As a kitchen attendant – or kitchen assistant – you are effectively the engine room of the kitchen. Working under the guidance of a kitchen supervisor or chef de partie, your job is to ensure that the kitchen is clean and operational. You will also be involved in preparing ingredients, so it's a great stepping stone to becoming a chef. Come join us !

Key responsibilities:

Ensuring the food preparation areas are clean and hygienic

Washing utensils and dishes and making sure they are stored appropriately

Sorting, storing and distributing ingredients

Washing, peeling, chopping, cutting and cooking foodstuffs and helping with food preparation

Disposing of rubbish

Organising linen laundry

Cleaning the food preparation equipment, floors and other kitchen tools or areas

Other Ad-Hoc duties given by the Chef

We are looking to employ Assistant Engineers with contemporary engineering skills in geotechnical and/or structural disciplines, that they are interested to apply to a wide variety of projects. Whatever your skills we will strive with you to continue to grow your expertise and develop your capability to work in the widest possible forum.

Basic requirements:

1) Diploma in Civil Engineering or equivalent,

2) Knowledge of geotechnical/structure finite element analysis software and structural analysis software will be an advantage,

3) Ideally around 1–2 years civil design experience with either a contractor or a consultant;

4) Varied years of experience can be accepted; as long as you fit then we can place you in a position to suit your experience; and

5) Fresh graduates will be considered for starter positions.

6) In-House training scheme towards professional and chartered Engineer is provided along career path tailor made candidate by candidate.

Monday - Friday ; 8.30am – 5.45pm

Location: Tuas

Responsiblities

Order Processing:

• Receive and process documentation for local/export sales deliveries, ensuring accuracy and completeness.
• Coordinate with the head office on all delivery timelines.
• Schedule local deliveries.
• Generate and maintain detailed records of all orders.

Inventory Management:

• Monitor and manage inventory levels to prevent stockouts and overstock situations.
• Conduct regular stock audits and update inventory records accordingly.
• Report any discrepancies.

Shipping and Receiving:

• Prepare shipping labels, packing slips, and other necessary documentation for outbound shipments.
• Receive incoming shipments, verify contents, and ensure accurate documentation.

Communication and Collaborations:

• Maintain open communication channels within the internal team.
• Collaborate with the warehouse team to ensure the efficient movement of goods.
• Prepare shipments both in and out of the warehouse.

Safety and Housekeeping:

• Uphold a clean and safe working environment and optimize space utilization.
• Follow quality service standards and comply with procedures, rules, and regulations.
• Execute all other logistics operations activities as directed by the Supervisor.

Requirements

• Must have at least 2-3 years of warehouse experience.
• Attention to details and good organizational skills.
• Good communication and interpersonal abilities.
• Ability to multitask and work effectively in a fast-paced environment.
• Preferably familiar with handheld scanner & computerized warehouse system.
• Able to handle physical work and willingness to lift carton manually at times.
• Follow all SOP and company standards and legal regulations to ensure safe and positive work atmosphere

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

You are welcome to visit our website at www.rdtpsg.com

RD Trusted Partners Pte Ltd| EA License No.: 24C2352

Devon Yang Yue Teng | EA Personnel No.: R24123723

Planning and executing departmental budgets.

Overseeing inventory needs and undertaking o ce management and administration.

Coming up with e ective strategies to enhance the organization's nancial health.

Recruiting quality employees to provide high-quality customer support.

Motivating and supervising employees.

Evaluating the performance of your assigned employees, delivering positive and/or negative feedback, and addressing any shortcomings.

Designing and implementing departmental policies, procedures, goals, and objectives.

Evaluating and reporting on department metrics to upper management.

Developing strategies to improve department metrics and performance. Improving the work environment and operations of your department and the organization as a whole.