Total 52,438 Full-time administrative assistant job vacancies in Singapore

Job Description

• Actively engage in daily logistics operations, handling the receipt, documentation, storage, safety and distribution of AOG/Critical aircraft tools.
• Ensure daily operations run smoothly and achieving KPI targets.
• Co-ordinate with other sections and departments to ensure efficient operation within division.
• Liaise with vendors on purchase and repair of aircraft tools.
• Upkeep operations / training records and coordinates for authority / customers audits.
• Comply with airside safety rules and regulations.
• Track expiry dates for tools and equipment.
• Maintain the paperwork for tools management.
• Upkeep of his department’s equipment, tools, and vehicles.
• Run the maintenance and repair program for aircraft tools (troubleshoot or liaise with external vendors).
• Train staff for minor troubleshooting works on aircraft tools/equipment.
• Ensures briefing on technical handling matters and safety issues are conducted for staff.
• Any other duties as assigned by Operation Executive.

Requirements

• Higher NTC or Diploma in any Logistics / Supply Chain related discipline
• Preferably with at least 2 years of relevant working experience
• Knowledge of SAP will be an advantage.
• Excellent analytical, interpersonal, and communication skills
• Proficient in Microsoft Office
• Able to work in a team to achieve results.
• Class 3 driving licence.
• Willing to work overtime and on weekend when required.

Job Responsibilities:

• Manage customers on forecasting and ordering
• Analyse Price trends and forecast for account
• Increase new customer account for Business Growth
• Perform cold call activities
• Follow-up on leads with new customers
• Service and maintain existing customer account
• Handle customer request and queries (e.g. short-time orders, etc.)
• Identify and respond to customer needs
• Establish and offer competitive price to customers
• Prepare and issue Sales Quotation using SAP
• Maintain inventory level for customer orders and optimise delivery
• Negotiate purchase pricing with suppliers for competitive advantage
• Undertake task/project assigned to achieve Organisational objectives.

Job Requirements:

• Must possess a Diploma or Bachelor’s Degree in Chemical engineering/ Chemistry / Material Science
• At least 5 years of working experience in relevant fields
• Understand customer requirements and propose suitable solutions
• IT savvy and knowledge in MS Office and SAP
• Persuasive and Negotiation Skills
• Cost Management Techniques
• Listening and communication skills
• Customer Relationship Management

Salary: Up to $4,500 (depends on qualification and experience)

Job Description

• Industry/ Organization Type: Hospitality
• Working Location: East - Ubi Road 1 nearest MRT Tai Seng
• Working Hours: 5 days / Monday-Friday: 10am - 5pm
• Flexi working hours / permanent part time
• S$10 - S$12 per hour

Key Responsibilities

• Prepare Quotations, Purchase Orders and Invoices (XERO)
• Any ad hoc and admin duties
• Min. Diploma
• Min. 2 years of working experience in a related field
• Training is provided to an inexperienced candidate

SUMMARY

You will be instrumental in overseeing and managing audit engagements, offering guidance to staff,

and ensuring adherence to professional standards while addressing risks. Understanding clients'

industries, performance drivers, and emerging trends will be pivotal in planning engagement

objectives effectively and maintaining compliance.

ESSENTIAL

• Sound knowledge of Singapore Financial Reporting Standards and Singapore Standards on Auditing.
• Excellent interpersonal, written and verbal communication skills. The ability to read and interpret technical standards and routine commercial contracts is essential.
• Possess a strong affinity for numbers and ability to interpret financial data.
• Demonstrate an ability to lead and motivate others.
• Have strong initiative and self-motivation.
• Be able to work under pressure and meet deadlines.

QUALIFICATION & EXPERIENCE

• ACCA or accounting degree qualification which is recognised by ISCA, or have the Chartered Accountant of Singapore qualification.
• Have at least 4 years of relevant audit experience in a professional accounting firm in Singapore
• Knowledge of Caseware software would be an added advantage

Job scope:

• Cashiering duties
• Sorting and accounting for stocks

Time: Polyclinic hours

5.5 working days.

Need to float around the different clinics in the area if needed

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

QA & QC Assistant/Executive

Roles & Responsibilities

• Responsible for day-to-day inspection of in-process and finished products
• Conduct daily hygiene inspection of process workers, process rooms and related areas to ensure it meets required standards
• Responsible for reporting any non-conformance of products/process/ hygiene violation in timely manner
• Assist in guiding production leaders/operators in implementing corrective actions and continuous improvement in production area
• Ensure proper records of product and hygiene inspections
• Assist in product development
• Assist QA Executive in implementation/ maintenance of SFA, Halal, ISO22000 & HACCP certifications
• To liaise with authorities (eg. SFA) on related Food Safety / License issues when required.
• In charge of health certificate application and laboratory reports arrangement and maintenance of such records.

Requirements

• Minimum Diploma in Food Science/microbiology
• Min 1 year experience as QA/QC in Food Manufacturing industry
• Understanding of FSSC/ISO 22000/HACCP/GMP/ Halal requirements is advantageous
• Meticulous, positive working attitude, able to cooperate/ communicate with all level of employees
• Teamwork
• Training provided

Please send your CV to Ms. Sonia Sousa, at [email protected]

iCapital is powering the world’s alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $170 billion in global client assets invested in 1,392 funds, as of October 2023.

iCapital has been named to the Forbes Fintech 50 for six consecutive years (2018 – 2023); a three-time selection by Forbes to its list of Best Startup Employers (2021-2023); and a three-time winner of MMI/Barron’s Solutions Provider award.

About the Role

iCapital is seeking an Associate/ Assistant Vice President on the APAC team to contribute to the growth, development and execution of its Asia expansion. The Associate will join a fast-paced entrepreneurial environment, In this role, you will work with and support the Head of Business Management and Operations, APAC to convert strategy into actionable processes, ensure delivery and accountability of critical infrastructure functions, execute on major initiatives including iCapital’s growth in Japan, Australia and other key markets and become a core part of the APAC team.

This position will be based in Singapore, reporting to iCapital’s Head of Business Management and Operations, APAC.

Responsibilities

· Support the Head of Business Management and Operations, APAC in executing major initiatives with key partners in the region, including strategic partnerships and M&A.

· Develop and manage a robust and sustainable internal process for business integration.

· Prepare presentations, analyses, and communicate findings both verbally and written in executive-ready deliverables.

· Support and nurture strong relationships with clients and prospects, working through complex negotiations until completion of business integration.

· Build strong internal relationships within iCapital and work closely with other teams (Research & Fund Management, Enterprise Integration, Marketing, Legal & Compliance, Technology & Operations, etc.) to achieve the best client outcomes and successful long-term client relationships.

Qualifications

· Energetic and a team-oriented individual who thrives on challenge in a fast-paced, dynamic environment with competing priorities, often under pressure to meet demanding deadlines.

· Self-motivated with a hands-on attitude.

· 3+ years of relevant work experience in project management or the fintech field.

· Positive attitude, excellent problem-solving and analytical skills and a desire to work in a fast-moving, entrepreneurial environment.

· Passion for learning and growth.

· Excellent organizational, presentation and communication skills, with advanced proficiency in Microsoft Office applications, specifically PowerPoint.

· Ability to handle multiple tasks and prioritize assignments.

· Ability to engage, coordinate and motivate diverse teams of experts to deliver against tight deadlines.

· Previous exposure to and interest in alternative/private markets, and an understanding of the distribution model.

· Interested in and/or have an affinity for technology.

· Fluency in English required—both written and verbal. Asian languages would be plus.

Admin Assistant’s Job Description

Responsible for administrative works

Assist in Human Resource (HR) matters

Day to Day Documentations

Assist in hotel reservation and flight booking for staffs and expats

Business Visa and Entry Permit Application

Maintain company assets.

Deal with supplier and property agent

Prepare office stock report and fixed asset listing

Assist management on corporate membership and event registration

Plan and prepare for team building and festival

Prepare day to day payment application form via system for payment purpose

Provide support to HQ for corporate secretary case

Liaise with local corporate secretary for filing matters

Provide support to auditor during audit period

Prepares monthly office budget & actual expenses report for Management.

Handle incoming and outgoing phone calls

Order Materials (e.g: Stationery)

Follow up with previous and following day work related issues.

Handle incoming and outgoing phone calls

Ad-hoc tasks as requested by the management.

Job Requirements:-

Minimum Diploma or equivalent on HR & Business Admin.

Minimum 1 – 2 years of relevant working experience

Positive working attitude

Able to work independent as well as a good team player

Ability to multi-task, communicate effectively, and maintain strict confidentiality of information

Able to work under a fast pace and dynamic environment

Excellent administration and communication skills.

Preferred able to speak Mandarin and write in Chinese.

Preferred start work immediate.

• Lead the communications team
• Oversee the marketing and communications budget
• Develop & implement company brand messages and initiatives and marketing campaigns
• Build and maintain relationships with media agencies
• Plan and organize campaigns to boost company & brand awareness
• Develop, conceptualize and implement marketing campaigns to build brand loyalty, engage customers, and boost sales
• Lead and develop standardization of content and marketing collaterals/ materials across global
• Update on consumer trends and market research on competitors to maintain industry competitiveness
• Work closely with internal teams for identify the effective marketing tools
• Ad hoc duties/ projects as assigned

Requirements:

• Bachelor Degree or Diploma in Marketing/ Public Relation or Communications or equivalent
• 4 - 5 years of corporate communication/ marketing communication experience
• With supervisory experiences would be an advantage.

Interested candidates who wish to apply for the advertised position, please send your CV to [email protected].

EA License No.: 13C6305

Registration No.: R22109637

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

You will be responsible for assisting therapists in all activities of therapy treatment to ensure safe patient handling and care. You will contribute to the smooth operation of the department.

• GCE ‘N’ or ‘O’ Level, Diploma preferably with Recognised Certificate in Therapy Services
• Experience as a Therapy Assistant in relevant clinical settings will be an advantage
• Able to work well independently and in groups

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Assist in gathering proof for audits to assess how well the company's processes and controls work and ensure they follow rules.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

The Parts Advisor (Parts Counter) sells parts over the counter and answer enquiries over the phone. He/she assists customers in selecting required parts in a friendly professional and efficient manner. Guaranteeing customer satisfaction and loyalty have top priority.

; Responsibilities:
1. Answering phone calls, providing with retail prices and further information enquired to
customers and service department.
2. Attending to technicians and walk in customers inquiries and requests for spare parts at the counter.

 Good Pay + Good allowance + Good Bonus

 Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

 Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Cleaner / Cleaning Assistant (Macpherson, Mon-Fri, No EXP welcome, Fast shortlisting)

Salary: $1400-$1700
Location: Macpherson
Workdays: Mon-Fri, 9am start work.

Responsibility

• Cleaning and handling of leather goods
• Understand the type of leather and fabric
• Assist to repair and color.
• Other duties as assigned

Requirement:

• No Experience welcome
• Able to start work immediately has added advantage.

You may email your resume to [email protected] or whatsapp wa.me/6590066657 for more information.

Regret to inform you that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
Lee Ming Hui (Reg No. R21102976)

Clinic in Tampines requires a clinic assistant.

The person will be involved with the running of the clinic. These include, performing registration of patients, helping to organise the patient's queue and ensuring the patient are ready to consult the doctor. The dispensing of medicines and advicing the patients are also part of the duties.

The person must also assist in the maintainance of the drugs and other supplies.

The person must be computer literate and preferably be familiar with a clinic management software.

The Assistant Commercial Manager shall fulfil the following requirements:

•  A University degree and/or a minimum of three (3) years of relevant work experience;
•  Good leadership, controlling and communication skills as well the ability to work within the team;
•  Good command of the English language.
• Able to speak Mandarin

The Assistant Commercial Manager acts under the supervision of the Commercial Manager, and is responsible for:

• Ensuring vessels under full management are managed according to the contractual terms as stipulated in the respective management agreement;
• Ensuring the Technical Superintendents are aware of the management agreement for the vessels under their control;
• Preparing correct and timely monthly accounts and quarterly accounts/reports;
• Controlling and monitoring the vessels budgets in close cooperation with the Commercial Manager and the respective Technical Superintendent;
• Maintaining channels of communication with Owners regarding budgetary matters;
• Being adequately conversant with the Company’s Management System;
• Implementing effectively the Company’s Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Preparing timely budget proposals in close cooperation/coordination with the Technical Superintendents and Technical Fleet Managers;
• Sending the budget proposals at the end of each calendar year to the vessel owners in due time. Relevant issues have to be followed up until the new budget has been agreed and approved;
• Circulating the approved budgets to all parties concerned;
• Overviewing the purchasing function related to cost control;
• Executing special tasks and projects in accordance with direct instructions from the Commercial Manager and or Technical Director;
• Working closely together with the Technical Department Managers;
• Arranging purchasing trainings for Purchasers;
• Ensuring that purchasing services provided are in compliance with the purchasing
• manual;
• Ensuring that the Purchasers are maintaining the computerised purchasing program;
• Being fully conversant with the Company’s Management System;
• Implementing effectively the Company’s Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Monitoring and evaluating suppliers performance in cooperation with all Company’s offices and affiliates;
• Assisting the Commercial Manager in the monitoring CSM financial exposure on each Client, and informing Top Management where such exposure becomes significant.

Responsibilities:

• Assist the dentist on dental surgery procedures
• Assist the patients on their needs and enquiries
• Sterilisation and preparation of dental instruments
• Arrange/Schedule appointment for customers
• Other ad-hoc duties

Requirements:

· Possess at least O/A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

• Posses strong communication,interpersonal and management skill
• Energetic, patience and positive attitude
• To provide direction to the employees in the operation
• Able to lead, work independent and in a team
• To look into staff concerns and their well-being to create well-developed employee friendly culture
• Able to get along well with staff to ensure smooth floor operations
• Ensure a safe working environment to reduce risk of injury and accidents
• Managements of shifts which include scheduling and planning of staff
• Improvise system and service of the restaurant
• Ensure the restaurant adheres to food hygiene safety procedures
• Ensure a safe working environment to reduce the risk of injury and accidents
• Checking on equipments in proper working condition
• Arrange for service and upkeeping of equipment according to the authority requirement
• To check and monitor the stocks of supplies
• Has knowledge to source and negotiate with suppliers
• Improvise to upgrade the restaurant image including the service, cleanliness and appearance standards
• Must be willing to work on evenings, weekends and public holidays

Duration: Jan 2024 - Jun 2024
Salary: $12/hour
Working hour:
Shift 1: Mon - Fri (8am - 5.30pm)
Shift 2: Mon - Thu (8am - 8pm)
Location: Loyang Way (Pick up transport from Pasir Ris, Tampines, Bedok)

Job Description:
• To conduct quality check of product, boards and panels
• Adhere to Work-Station-Instruction Procedures
• Responsible to fill out proper documentation
• Responsible for maintaining Good Discipline and Housekeeping
• Other ad hoc duties as assigned

Requirement:
- Min A Level
- Able to commit for 6 months
- Able to start work immediately

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

You will be an integral part of the team to provide nursing care to acute patients at the Nursing Home or Day Care Centre.

• Support and provide assistance to the Nursing staff in providing the residents with basic hygiene and personal care on a daily basis
• Assist in Bathing and Changing of Diaper
• Participates and facilitate in both on and off-site activities with the residents
• Support therapists/ psychologist with interventions for residents
• Maintains cleanliness and tidiness of resident’s environment
• Responsible for data collection of residents’ progress

Job Requirements:

• Singaporeans Only
• WSQ Certificate in Healthcare (Nursing Care), HMI or equivalent qualification
• Preferably with one year of relevant experience in Home Care / nursing home / community hospital / Hospital setting
• Able to work Morning or Afternoon Shift
• Monday to Friday

Check out Aber Care website for more details.

Interested applicants may email your updated resume to [email protected].

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Summary Benefit :
- Salary : $2000, 1 year contract
- Location : West (Transport provided in Jurong/ Boon Lay)
- MNC with positive working environment

- No experience needed, training provided

Responsibilities :
- Maintain accurate document classification, sorting, filing, and efficient archiving procedures.
- Carry out daily administrative tasks, sorting documents
- Establish and oversee documentation processes.
- Address any ad-hoc administrative duties assigned by the supervisor.

Requirements :
- Entry level are welcome to apply, training provided

To Apply, kindly click on the "APPLY NOW" button or email to [email protected]
We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Responsibilities:

• Coordinate and Supervise project work on various site
• Manage project schedule efficiently
• Review M & E Drawings
• Follow up on drawing discrepancies
• Implement project planning, design, material requisition, cost control and documentation
• Ensure smooth progress of works on site and timely completion
• Liaise closely with clients, consultants, and suppliers on all project related matter
• Any other duties assigned

Requirements:

• ITE/Poly/Diploma/Degree in Electrical in any engineering field
• Prior experience in interior fit out works would be an added advantage
• Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)
• Fluent in English, both written & spoken
• Independent, resourceful, pro-active and team player
• Possess good organization, planning and project management skills
• Ability to work under tight deadlines

Responsibilities:

• Provide overall support to department head in developing performance management policies and framework
• Develops compensation structure within organization’s financial budget.
• Acting as Business Partner to department heads in setting-up key performance indicators and conducting annual performance review exercise
• Develop an overall policy for performance management.
• Establish and set into use a framework for performance management.
• Assist the manager in planning and executing compensation initiatives.
• Establish and implement compensation plans that will encourage, foster, and sustain employees.
• Provide support in HR systems and ensure it is following regulatory standards.
• Recommend and execute enhancements to HR procedures and frameworks.
• Analyze HR data to determine area for development.
• Ad hoc duties as assigned.

Requirements:

• Degree or Diploma in Human Resources Management or equivalent
• At least 4 - 6 years of HR experience with focus in Compensation & Benefit function

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Assistant Electronics Buyer/Buyer;

• Diploma/Supply Chain/Materials & related qualifications.
• Min 3 to 5 years if relevant sourcing/buyer experience in PCBA and Mechanical parts.
• Relevant experience in electronics components and mechanical parts for final assembly.
• Ability to work independently, material kitting and close liaison with engineers and production team
• Experience with component stockist and spot buy a must.
• In meeting customers specifications and delivery dates.
• MS office proficiency.
• 5-days work week (8:00 am to 5:30 pm)
• Salary S$2,500/- to S$3,500/- (pending PCBA sourcing experience)
• Those with less experience will start as Assistant Buyer.
• 5-day work-week (8:00am to 5:30pm)
• Location; Toa Payoh

Job Description

· The candidate will report directly to Head of Marketing and will undertake the ownership of the products assigned, develop marketing strategies to increase brand awareness, grow market share and its profitability.

· Develop and execute short/long term action plans to grow the product portfolios in terms of its brands awareness, market share and product profitability.

· Plan and execute ATL and BTL campaigns, marketing communications (online and offline) and POSM production for all product portfolios under his/her responsibility.

· Plan and manage A&P spending within budget assigned and ensuring ROI for each campaign

· Lead and execute the promotion, advertising, and marketing campaign effectively through strategic partnership alliances with agencies, vendors, and other external stakeholders to ensure successful implementation according to timeline.

· Conduct market research, analyze consumer’s insights, market intelligences & competitive information to develop new product idea/concepts and effective marketing plan for the assigned products/brands.

· Conceptualizes innovative, consumption-driving promotions that are profitable and linking promotions to advertising wherever possible to create an integrated & targeted 360-degree marketing plan

· Build strong brand/product presence in all distribution channels (including assisting in e-commerce at Marketplace)

· Work with internal stakeholders (Sales, Promoters, Finance, Warehouse) to implement marketing plans effectively according to timelines

· Track and monitor market and competitive trends

Requirements

• Possess a Degree or Diploma in Business or Marketing related studies
• Able to work independently and collaboratively with stakeholders
• Interested or passionate to work in the Fast Moving Consumer Goods (FMCG) industry
• Creative mindset; proactive in providing marketing input

Job description:

• Oversee overall operations department which includes production, warehouse and logistics sections.
• Key responsibility includes monitoring and maintaining inventory levels and restocking of raw materials to ensure no downtime in production.
• Provide guidance and support to team members, ensuring a cohesive and productive work environment.
• Monitor staff performance and assist in conducting regular performance reviews.
• Lead and motivate all operational staff to ensure that performance targets and corporate objectives are achieved.
• Consistently review operations and team performance to identify problems, concerns, and opportunities for improvement and propose solutions.
• Assist Senior Manager with overall operations planning.
• Ensure strict adherence to company policies, processes, and procedures at all times.
• Undertake other ad hoc assignments as required.

Requirement:

• At least 2-3 years of supervisory experience.
• Has experience in managing a team of 20 headcounts and up.
• Able to communicate well with all levels of staff.
• Ability to work independently and collaboratively.
• Candidates with working experience in retail, food & beverage or manufacturing industry are welcomed.
• Able to perform hands-on work.
• Minimum Diploma qualification.
• Knowledgeable in Microsoft Office specifically in Excel and Word.
• Able to work extended hours to meet deadlines.
• Working location : Clementi HQ

Interested applicants are invited to apply online with a comprehensive resume stating experience, qualification, current & expected salary to [email protected]

We regret that only shortlisted candidates will be notified.