Total 37,445 Junior Executive assistant manager job vacancies in Singapore

Location: Holy Innocents’ High School, 1191 Upper Serangoon Road, Singapore 534786

Contract Details:

Base Year: 2 January 2025 - 24 October 2025 (or after LOA issuance, whichever is later)
Option Year: 2 January 2026 - 23 October 2026 (or after LOA issuance, whichever is later)

Option to Extend: Up to 10 months at the school’s discretion.

Working Hours:

• Mondays to Fridays: 7:30 AM - 4:30 PM (inclusive of 1-hour lunch break)
• Non-Working Days: Saturdays, Sundays, gazetted public holidays, and school holidays in November and December. The following specific days are also non-working:Eve of Chinese New Year
  Youth Day
  Eve of Teachers’ Day and Teachers’ Day
  Eve of National Day
  Thanksgiving and Award Presentation Ceremony (TAPC)
  First three weeks of June school holidays
  

Key Responsibilities:

1. Class Preparation:

• Assist teachers in preparing crockery, utensils, and ingredients for cookery classes.
• Distribute crockery, utensils, and ingredients to students during cookery lessons.

1. Cleaning & Maintenance:

• Clean all equipment, crockery, and utensils used during cookery lessons.
• Ensure that all cleaned items are properly stored at the end of each workday.
• Maintain cleanliness of table-tops, floors, and the cooking area after each lesson and at the end of the day.

1. General Support:

• Perform other tasks as assigned by the Subject Head (SH) or Head of Department (HOD).
  

Qualifications, Skills & Experience:

1. Educational Requirements:Minimum GCE ‘N’ Level qualification (able to read, write, and understand simple English).
   
2. Technical Certifications:Valid WSQ Food Safety Course (FSC) Level 1 (or higher) certification (proof of certification required).
   
3. Work Experience:At least 1 year of relevant experience in food handling or a similar role (employment history required).
   

Job Description

• Manage and update inventory records.
• Coordinate incoming and outgoing shipments.
• Perform data entry and general administrative tasks.
• Communicate with suppliers and internal teams.
• Assisting on picking, packing & scanning.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Key Responsibilities:

• Work with the team to build pipelines on Platform on data can be processed effectively

• Organize the database such that all clinical data are linked and easily retrieved - Build the pipelines for federated data sharing

• Data Analysis: Perform data analysis and visualization work to support research projects, grant applications, and publications

• Database Management - Manage the database used to host our clinical data to ensure that it is maintained operationally in a cost-effective manner

• Perform data cleaning, data standardization, and data structuring for data in the database

• Coding work required

Requirements:

• At least BSc in a relevant field (biology or bioinformatics or computational science)

• Possess an understanding of medical and clinical research terminology

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

What you'll do:

As an Administration Assistant, you will play a crucial role in ensuring smooth operations within the organisation. Your day-to-day responsibilities will include managing calendars, coordinating meetings, preparing travel itineraries and facilitating video and audio conferences. You will also be responsible for creating and updating documents using various Microsoft Office tools. Additionally, you will maintain the central database and Admin Portal while also administering Travel & Expense (T&E) in Concur system for Exec’s & team members. Your role will extend to coordinating office/department moves and facilitating events or company activities as required.

• Provide consistent level of Admin support across teams following the Administration Assistants Standard Operating Procedures (SOP)
• Manage Outlook Calendar scheduling and meeting bookings for Exec’s and teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.
• Prepare Exec and team member’s itineraries for travel, including visas, flights, accommodation, car pickup/drop-off etc.
• Facilitate video and audio conferences, including connectivity setup
• Create and update documents within Microsoft PowerPoint Word, Outlook and Excel
• Maintain the central database and the Admin Portal, ensuring information is up to date
• Administer Travel & Expense (T&E) in Concur system for Exec’s & team members
• Coordinate office/department moves
• Facilitate events, exec, and team or company activities, as required

What you bring:

The ideal candidate for this Administration Assistant role brings along a minimum of 3+ years of administration experience. You possess intermediate to expert level skills in Microsoft Office tools such as Outlook, PowerPoint, Word Excel. Your familiarity with technologies like WebEx, Good printers, mobile phones, Citrix etc., sets you apart. Your expert level administrative written and oral communication skills coupled with strong relationship/representative skills make you an excellent fit for this role. Furthermore, your ability to coordinate technology for the Office including regular inventory management reviews will be highly valued.

• Minimum 3+ years of Administration experience
• Intermediate to Expert level skills in Microsoft Office, specifically Outlook, Powerpoint, Word Excel
• Good knowledge of technologies like webex, Good printers, mobile phones, citrix etc.
• Expert level administrative written and oral communication skills
• Strong relationship/representative skills
• Ability to coordinate technology for the Office including regular inventory management reviews

What sets this company apart:

Our client is a globally recognised organisation that values diversity and inclusivity. They are committed to providing their employees with a supportive and collaborative work environment where everyone is given the opportunity to grow and succeed. They believe in continuous learning and offer numerous training opportunities to their employees. Their flexible working arrangements ensure a healthy work-life balance.

What's next:

If you're ready to take your administrative skills to the next level, don't hesitate!

Apply today by clicking on the link!

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh

Description:

• Assisting walk in customer and answer queries
• Stocktaking, replenishing of stocks
• Cashiering duties
• Other duties assigned by supervisor

There is store comms

Available Outlets:

Wisma Atria, Takashimaya, Vivocity, Orchard, Changi Terminal 2

EA License No: 04C3537

EA Personnel No: R23117130

EA Personnel Name: Ho Xin Yi

Business Support Assistant

• Location: Woodlands
• Salary : $2500
• Working days: Monday - Friday (830am - 6pm)

Job Responsibilities

• Assist to develop and implement trade marketing strategies to drive sales achieve business objectives.
• Work closely with sales team and to follow through on execution of trade and in-store activities.
• Track and manage the brand marketing budget efficiently, including preparation of A&P Claims.
• Ensure timely execution of point-of-sale marketing materials, displays, and in-store promotions.
• Analyse market trends and competitor activities for growth opportunities.
• Monitor and measure the effectiveness of branding campaigns and initiatives, and provide recommendations for improvement
• Assist in the management and delivery of the assigned brand’s profitability.
• Prepare monthly reports as required.
• Collaborate with various departments and external stakeholders to facilitate smooth communication and coordination.
• Other ad-hoc job-related duties as assigned

Job Requirements

• With experience in brand activation within the consumer products industry is required, with prior experience in a trade marketing role often preferred.

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

• Singapore Based (Penjuru Road) - Transport pickup at Yishun, Sembawang and Marsiling
  (moving to Senoko in 2025 1st quarter)
• 5.5 days | Mon-Fri: 0830 - 1730 | Sat: 0830 - 1230
• Salary: $1800 - $2200 + OT+ AWS
• Preferably with experience using SAP/WMS; Forklift license Needed
• Career Progression Opportunities

Job Description:

The Warehouse Assistant is responsible to run all the warehouse operation (picking, handling, checking, etc)

• Receiving and releasing of cargo
• Put-away to bin location
• Picking and consolidation
• Labelling, packing and QC check
• Palletizing for export
• Cycle count
• Warehouse housekeeping
• MHE management

Job Requirements:

• Preferably with experience using SAP/WMS
• Forklift license Needed

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Duties and Responsibilities of Document Control cum Admin Assistant

1) Assist Engineer in coordinating all document control activities.

2) Control of Design Project files and customer database.

3) Perform tracking, printing, archiving and distribution of documents.

4) Liaise with each department on the calibration of measuring tools.

5) Update and compilation of Engineering data.

6) Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information

GENERAL ADMIN

1) Scan office materials, locate and compile information and format reports, graphs, tables, records, and other sources of information

2) Operate and coordinate servicing of office equipment such as copier, fax machine, scanners, etc

3) Coordinate and assist with planning of office activities, teleconferences, meetings and to coordinate events, receptions, workshops, conferences and high-level committee/board meetings as requested

4) Purchase and manage office stationery and pantry inventory

5) Prepare travel expense reimbursements, invoices and journal entries

6) Coordinate travel arrangements and itineraries

7) Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.

8) Maintain the security of confidential information

Education Qualification:

Minimum Diploma

Experience / Skill Required

- 1-3 years experience in Document Control in LTA projects / Civil Engineering / Construction Company

- Good interpersonal and communication skills and able to interact with people of all levels

- Must be able to work on alternate half day Saturdays

- Able to start work within 2 weeks after job offer will have an added advantage

Other Requirements:

1) Must be willing to learn

2) Good team player

Full Time

Minimum Qualification Level

GCE 'N' Level

Monthly Salary Range (SGD)

$2,500 - $3000

NTU Singapore’s faculty openings in the School of Chemistry, Chemical Engineering and Biotechnology

NTU Singapore is in one of the world's most rapidly growing countries. As a beautiful and vibrant nation in Southeast Asia, Singapore attracts top talent from around the globe. NTU Singapore is one of the major universities in Singapore and in the world. It is one of the most creative and innovative universities internationally. NTU Singapore continues to invest in talent, strengthening existing domains and expanding to new and emerging fields. We seek scholars that are committed to pioneering research and have a strong dedication to teaching and mentoring students. The university fosters a dynamic and collaborative community and aspires to address global challenges.

The School of Chemistry, Chemical Engineering and Biotechnology (CCEB) is a unique department at NTU Singapore, advancing cutting-edge education and research in diverse areas of chemistry, chemical engineering, bio(medical)engineering, biotechnology, and other relevant multidisciplinary fields. CCEB invites applications for multiple positions in the general area of Chemical Engineering at all ranks (Assistant, Associate and Full Professor).

We welcome all outstanding candidates with a Ph.D in Chemical Engineering or a related discipline to apply. We offer excellent and competitive start-up packages and salaries.

Candidate applications should include (1) A cover letter and detailed CV, (2) Statement of professional interests and goals in research (up to 5 pages including figures but excluding references), (3) Statement of aspiration in teaching (up to 2 pages), (4) Three selected publications, and (5) Addresses of three or more references who will provide recommendation letters, and are to be submitted to NTU career portal.

CCEB seeks a diverse and inclusive workforce and are committed to equality of opportunity. Applicants, irrespective of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin, are encouraged to apply.

All applications and enquiries should be addressed to: Prof Shunsuke Chiba ([email protected]), Chair of CCEB.

For more information about NTU Singapore, please visit the NTU website at https://www.ntu.edu.sg.

Please click here to apply.

Job Description & Requirements

To carry out delivery of our full range of products as assigned to you by your immediate Manager.

To ensure workplace health, hygiene and safety requirements are met.

To ensure the safe receipt, storage, retrieval and timely packing and dispatch of goods.

To assist in other warehousing and/or logistics activities when necessary.

We are an equal-opportunity employer and value diversity among our teachers, staff and students.

At One World International School (OWIS), we are looking for passionate, adaptable educators who enjoy teaching students from diverse cultures. OWIS provides an individualised approach to learning that nurtures every aspect of child development. In addition to versatile learning spaces and a variety of extracurricular activities, we offer rigorous curricula that prepare students to be future innovators and leaders.

We are an IB Primary Years Programme (PYP) World School, a Cambridge International School and an IBDP School. All teaching positions require a high proficiency in spoken and written English, a degree, teaching qualifications and ICT literacy.

One World International School is committed to safeguarding and promoting the welfare of the children. We are committed to recruiting candidates who share this commitment to safeguarding. Before an offer is given, candidates will undergo child protection screening and will be required to provide a Police Verification Check from their country of residence.

If you are looking to work with enthusiastic students from around the world and become part of our dynamic school community, we invite you to submit your application for the following position.

Overall Responsibilities:

• Support the main classroom teacher in the implementation of daily programs to facilitate learning.
• Work with groups of students under the teacher’s direct supervision.
• Supervise the playing of educational games.
• Work with students who have varying degrees of learning support needs.
• Ensure that students adhere to the school’s behaviour policy.
• Prepare work and activities in accordance with the objectives set by the teacher.
• Assist the teacher in helping with the student’s physical needs, whilst also encouraging independence.
• Responsible for the upkeep of teaching resources, prepare art and craft materials, arrangement, appearance, decorations, and learning environment of the classroom
• Use positive discipline techniques at all times.
• Maintain and build relationships with children and parents.
• Being part of the team, you will participate in parents and community engagement activities.
• Give feedback to teachers on students’ progress.
• Any other related duties as requested by the Head of School.

Requirements:

• Be a passionate educator with the ability to deliver inquiry based learning.
• Creative and inspiring with loving energy.
• Diploma in Early Childhood.
• Care and Education preferred.
• Prior experience in a classroom environment preferred.

Work Location: Punggol Campus

Science Centre Singapore is dedicated to the promotion of interest, learning and creativity in science & technology through imaginative and enjoyable experiences, and to contribute to the nation's development of its human resource.

Join the Exhibitions team and create memorable experience as an Assistant Experience Engineer.

Essential Job Functions

As an Assistant Experience Engineer, you play a pivotal role in developing exhibits and experience, ensuring they operate at the highest level for the enjoyable experience for our guests.

Your responsibilities include the following:

- Exhibit checks, reporting, troubleshooting and maintenance of exhibits/exhibitions

- Carry out periodic image back-ups of our exhibits, maintaining the exhibition network and administration of the team’s knowledge management database (storage FTP server)

- Set-up and takedown of Exhibitions

- Exhibit Ideation and Prototyping

- Work on Exhibit Specifications (including providing technical advice for development projects)

Requirements

Knowledge and work experience in the following areas will be an advantage.

Diploma in Industrial Design/Product Design:

· Machining, mechanical assembly works, electrical and electronic systems, digital prototyping using CAD (computer-aided Design) software.

· Rapid prototyping, addictive and subtractive fabrication of spare parts and components for exhibits, exhibit housing and experiences.

· Operating woodworking machines such as, the bench saw, planer, routers and stand drill.

· Wood/plastics fabrication works

OR

Diploma in Information Technology or equivalent:

· Familiarity with troubleshooting basic computer hardware faults, diagnose software issues within an exhibit and resolve them

Other Skills/Abilities

Having a strong interest in taking apart or fixing things, coupled with the ability to handle basic equipment and tools useful in carrying out the duties within the galleries.

We value qualities such as professionalism, initiative, and quality service in all aspects of interaction with both internal and external customers, collaborative and enthusiastic about learning and acquiring new skills.

Shift Requirements

Rotating 5-day work shifts is a requirement, while duties on weekends and public holidays will be scheduled as and when required.

Only shortlisted candidates will be notified.

Working Day: Monday – Friday, 9am – 6pm

Basic Salary: $2000 - $2500

Address: Near Paya Lebar MRT

Requirement

• Diploma / Professional qualification in Business Administration
• Proficient in MS Office – Word, Excel, Power Point, etc.

Responsibilities

• Responsible for day-to-day office administrative matters.
• Provide support to the team
• Liaise with our vendors, agency etc.
• Maintain high standard of hygiene and cleanliness of the office.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Arrange couriers, order stationery, stock up pantry items, open letter box.
• Assist in any other daily administrative duties to ensure smooth running of the office operations.
• Taking minutes and keeping track of job tasks
• Managing international and domestic travel arrangements including flights, visas, hotels, transfers and collating travel itineraries
• Coordinating internal and external meetings with business partners and clients
• Assisting in updating monthly reports
• Any other ad-hoc duties as per assigned

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

We are looking for highly motivated Clinic Assistants to join our fast growing team.

1. Up keep service standard
2. Assist with Clinic Manager daily tasks
3. Manage daily operation and sales of the clinic
4. Assist doctor’s procedures
5. Assist with monthly clinic promotion
6. Assist in Stock Taking
7. Kowledge with Treatment procedures

Our client is an FMCG goods wholesaler in Singapore.
Company transport is provided in Tuas MRT.

• Support in the monthly stock take of finished goods.
• Process delivery orders and inventory update.

Requirements:

• At least 2 years of warehousing experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Working days: 4.5 days per week [Based on weekly schedule]
• Working Hours: 10.30am - 9.45pm [2 break time]
• On-Job-Training Provided

Responsibilities:-

• Greeting & assist customers queries in friendly and attentive manner.
• Offer advice & guidance on customers' Jewellry selections.
• Attend to customers' queries & feedbacks.
• Manage point-of-sale processes.
• Maintain store cleanliness and ensure visual merchandising standards.

Requirements:-

• Willing to work on retail hours, Weekends and Public Holidays
• Keen in Jewellry industry

Interested candidate may send me your resume via WhatsApp +65 80903375 or email to [email protected]

Lee Poh Lee | Reg No: R24124654

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Lab Technician / Lab Chemist (Surface Finishing Chemical)
5 Days
830am-530pm
$2500-$4000
Tuas South Drive (Company Transport at Boon Lay MRT)

Responsibilities

• Prepare solutions by weighing ingredients and dissolving and diluting substances
• Analyze organic and inorganic compounds to determine their composition
• Conduct qualitative and quantitative experiments taking into account the volume and structure of ingredients
• Customize formulas and use different reagents to test chemical reactions
• Write technical reports of the test results
• Develop nonstandard tests for chemical products
• Maintain lab equipment and troubleshoot or report on malfunctions
• Refine chemical products to improve their quality
• Ensure compliance with laboratory health and safety guidelines
• Sterilize equipment and store materials in secure places

Requirements

• Laboratory work is a plus
• Good knowledge of laboratory health and safety standards
• Diploma/Degree in Chemistry

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Job Description

• Industry/ Organization Type: Freight Forwarding
• Position Title: Assistant / Admin Assistant
• Working Location: Changi
• Working Hours: 5 days (Monday to Friday, 9 AM – 6 PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Handle and manage clients’ inquiries
• Prepare, manage and send quotations to clients
• Develop and maintain client relationships by providing excellent customer service
• Reply to incoming & outgoing emails
• Documents filing, etc
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• At least 1-2 years of experience in an administrative role
• Efficient in Microsoft Office
• Ability to work under pressure and meet deadlines

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65599 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job description

• Collection / delivery of cars to customers
• Handle customers’ enquiries professionally
• Clean and groom cars efficiently
• Handle customers’ feedback and keep supervisor informed accordingly
• Manage all aspects of aftersales services, including maintenance, repairs, and customer support which includes complaints and feedback.
• Oversee the vehicle repair process, ensuring timely, cost-effective and high-quality repairs.
• Performing ad-hoc administrative duties.
• Valid Class 3 license with a minimum of 3 years of driving experience.
• Able to commit to 5.5 days workweek (Saturday) 9am to 6pm (mon to sat) (9.30am to 2pm Sat )
• Good & safe driving record

Responsibilities:

• Coordinate and Supervise project work on various site
• Manage project schedule efficiently
• Review M & E Drawings
• Follow up on drawing discrepancies
• Implement project planning, design, material requisition, cost control and documentation
• Ensure smooth progress of works on site and timely completion
• Liaise closely with clients, consultants, and suppliers on all project related matter

Requirements:

• ITE/Poly/Diploma/Degree in Electrical in any engineering field
• Prior experience in interior fit out works would be an added advantage
• Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)
• Independent, resourceful, pro-active and team player
• Possess good organization, planning and project management skills
• Ability to work under tight deadlines

Responsibilities & Requirements:

• Well versed in local building projects will be an advantage.
• Strong design capability, high level of creativity and good presentation skills and project management.
• Knowledge of local authority requirements.
• Proficient in AutoCAD, Sketchup, Revit and/or ArchiCAD.
• Minimum 2 years post graduate experience.
• Master or Bachelor of Architecture equipvalent (Recognised by BOA Singapore).
• Working schedule: Mondays to Fridays, 9am-6pm.
• Location: Central, Singapore

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

• Location: Senoko, Woodlands
• Salary: $2,500 - $2800
• Working days: Monday - Friday 8:30am – 6pm

Job responsibilities

• Main Function - Accounts receivable, including Credit Control, process documents received from customers, monthly accrual Journals, manage a small set of Malaysia’s accounts
• Process and prepare accounting source documents such as cheque payment, payment vouchers, manage stationeries etc
• Filing and custody of accounting documents assigned
• To follow up with Customers on payment issues
• To support in preparation of weekly, monthly accounting reports needed for audit or management reporting
• Ad hoc analysis, project work and duties assigned

Job Requirements

• With at least 1 year of relevant working experience
• Proficient with MS Office (Excel, Words, Outlook)
• Candidate with knowledge of Microsoft Navision Accounting system will have competitive advantage

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

location: Lakeside MRT (Jurong west)
Working hours: 5.5 Days | Mon – Fri 830am to 3pm (Required to support 3 Weekdays nights 6pm to 9pm) + 1 weekend morning. 830am to 1pm.
Salary: $2000-$2500

Responsibilities:

• To assist the Clinic Manager and ensure operational efficiency of the clinic.
• Perform front desks duties – registering patients, answering phone-calls, dealing with enquiries and assisting doctor's needs.
• Cashiering duties – payment collection, filing relevant claims, bookkeeping.
• Clinical duties – assisting clinical tasks like ECG, nebulizer, dressing, minor surgical procedures, triaging.
• Inventory – Maintain adequate supplies and functionality of consumables, medications, stationery, medical equipment. Stock taking and organization of stock.
• Maintenance of clinic's cleanliness and appearance.

Requirements:

• Prior experience as clinic assistant will be an advantage
• Trainning will be provided.

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.

We are looking for a Personal Assistant to our Regional CEO who is able to support them by playing a dynamic role. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Reporting directly to the CEO, you will provide support in a one-on-one working relationship as a Personal Assistant. You will serve as the primary point of contact for internal and external communication on all matters pertaining to the office. Also a liaison to the CEO and senior management teams; you will organize, coordinate and oversee special projects with the team. You should have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

If you enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented, this role will be ideal for you.

Responsibilities

• Serve as the primary point of contact for all internal and external communications, ensuring professionalism and confidentiality in all interactions.
• Manage a dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
• Act as a "gatekeeper" and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
• Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
• Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
• Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
• Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings . Maintain the CEO’s Contact Lists
• Provide Support for special projects in a timely manner with results
• Assist in daily studio operations, studio events and maintenance
• Engage in tasks that support proper functioning of CEO family’s personal life including children’s schedules, travel, home activities, among other categories
• Overall responsible for positive, collaborative studio environment

Qualifications

• Diploma or equivalent qualification.
• At least 3 - 4 years experience in executive support, team player who is able to adapt in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
• Strong interpersonal skills, with the ability to build relationships and have exceptional skills to communicate effectively with at all levels, either in writing or verbally.
• Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
• Forward-thinking mindset with the ability to anticipate needs and take initiative.

Benefits

• Competitive salary (compensation will be based on experience)
• Medical insurance
• Yearly reward based on performance
• Casual work environment and attire
• A solid team behind you: great people who love what they do
• A fun and a fast paced culture which promotes learning and knowledge sharing
• Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit www.aleph-labs.com or drop us an email at [email protected].

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.

Duration: 1 year

Location: Dhoby Ghaut/ Westgate/ Woodlands

Working Hours: Monday - Sunday (Any 3 days) 9am to 6pm/ 1130am to 9pm

*Must be flexible to work on shift

Responsibilities:

Blood Donor Registration

• Verify donor identity and particulars Register donors in the Blood Bank Computer System
• Ensure donor eligibility and check for outstanding deferrals
• Verify and affix correct donor details on printed labels
• Issue queue tickets for registered donors

Quantitative Haemoglobin (Hb)

• Estimation and Weight Taking
• Verify donor registration and weigh the donor
• Perform Hb testing and record readings
• Provide explanation and advice if donor does not meet Hb criteria
• Perform maintenance of Hb measuring meters and weighing scales

Donor Care

• Handle donor enquiries
• Assist donors in booking appointments
• Print and prepare DHAQ forms
• Issue and track car park redemption tickets

Donor Linking

• Accurately enter phlebotomy and blood collection results
• Check system entries against the number of blood units collected
• Securely store all DHAQ forms at the end of the session

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin