About the Role:
- Assist with preparing pre-qualification documents for tenders and inquires.
- Register leads/opportunities in Engage and maintain to current status, when required.
- Follow up on quotations/proposals from identified vendors/sub-contractors.
- Working with the operation team and updating the finance file for monthly forecasts of secured contracts and ad hoc opportunities.
- Support the operation team for Ad hoc quotations, review the quotation with Team leaders for customer submissions, follow up with customers for conversion to POs, and collect the work completion DO from Team leaders. Submit the ad hoc BR with the HOD approval and submit admin for invoicing.
- Collect the completed contract PM/ASD service report, review it, and work with the HOD to improve it. Submit the contract BR with the HOD approval and submit admin for invoicing
- Support vendor follow-up quotations for ad hoc jobs and contract renewal.
- Vendor management and maintain the shared booth.
- Overtime review of both contract and ad hoc as per planned BTR (Costing sheet).
- Ops SharePoint management with Team Leaders - contract document, BTR, completed service report, leave planning and standby, Ad hoc status, and Finance forecast and results.
- Manage order processing and collaborate with operations/project teams to ensure smooth execution of newly secured orders
About You:
- Degree in Business Administration, Operations Management, or a related field.
- Prior experience in sales support and operations roles is an advantage.
- Proficiency in preparing pre-qualification documents for tenders and inquiries.
- Familiarity with financial forecasting for secured contracts and ad hoc opportunities.
- Skilled in preparing and reviewing ad hoc quotations with team leaders and submitting customer approvals for invoicing.
- Capable of collecting, reviewing, and improving service reports for contract performance.
- Experience in vendor management and renewal processes.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills for coordinating with teams, vendors, and customers.
- Problem-solving mindset with the ability to multitask and prioritize effectively.
- Proactive and self-motivated, with a commitment to meeting deadlines.
Why join Cushman & Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
- Being part of a growing global company;
- Career development and a promote from within culture;
- An organisation committed to Diversity and Inclusion
We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
