Total 11 Others/Any clerk job vacancies in D07 Golden Mile, Middle Road

Job Requirements:

• Major in accounting, marketing, business administration, or related fields.
• Diploma or above.
• Proficient in office software.
• Positive work attitude and willingness to learn new business.
• Good learning attitude and ability.
• Strong logical thinking and numerical sense.
• Able to complete tasks on time.
• 5-day work week.
• Basic medical insurance coverage.

JOB DESCRIPTION

• Collect and organize marketing, procurement, and inventory business documents, and establish archives.
• Record contract information, classify and organize it as required, and prepare reports accordingly.
• Create procurement records, classify and organize them as required, and prepare reports accordingly.
• Record inventory information and prepare reports as required.
• Conduct physical inventory checks of various assets and stocks, and analyze discrepancies.
• Input marketing, procurement, and inventory information into the software system as required.
• Prepare operational, cost, and expense management reports.

This position provides support in many broad areas of the entire Human Resources (HR) functions at Post. The position assists with Locally Employed (LE) staff services, and American services including but not limited to providing all aspects of administrative support to the HR team members. The position has regular routine communication with external contacts in Singapore government agencies and private sector companies, responds to inquiries and handles official communications on a variety of HR functions and subject matter. This position does not have any supervisory responsibilities.

Requirements:
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Minimum two years of full-time post-secondary study in business management and/or human resource management (or the equivalent hours spread across a part-time study period) at college or university, AND at least two (2) years of experience in human resources is required; OR
• Completion of secondary school or high school education, AND at least four (4) years of experience in human resources is required.
• Must have fluent, strong English oral and writing skills.
• Excellent customer service skills required.
• Must have pleasant personality, be courteous, tactful, and effective in dealing with both American and local employees.
• Must have strong organizational and time management skills.
• Must be able to draft error free correspondence.
• Competence in Microsoft Word, Excel, Outlook, and SharePoint required.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by November 18, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.

1. Eliase with supplier

2. Arrange for Delivery

3. Do Tax Invoicing

4. Pack the item and ready for Delivery

looking for professional and experienced accounts personal .

Able to handle accounts , payroll , invoicing, credit notes , clients and vendors querries.

financial reports , P&L .

Job Description

Procurement & Receving

• Issue Purchase Order for all Food and Beverage items / Non-food / Services
• Follow up on daily delivery PO, ensure all delivery fulfilled on daily basis
• Liaise with vendor ,chef and user department on delivery and daily operations issues
• Carry out receiving duties(as & when needed)
• Check all incoming items in accordance to the PO stated quality, specifications, price & weight(Receiving)
• Adhoc tasks assigned as & when needed

Procurement Role:

• Sourcing and negotiate with supplier for best price
• Issue Purchase Order for all Food and Beverage items / Non-food / Services
• Ensure Purchase Requisition (PR) is accurate, follow up on the approval process and PO closure
• Follow up on daily delivery PO, ensure all delivery fulfilled on daily basis
• Vendor and item creations
• Liaise with vendor ,chef and user department on delivery and daily operations issues
• Arranging urgent order when there is a last-minute event or increase in reservations
• Provide alternative and arrange for no stock items
• Carry out receiving duties(as & when needed)

Receiving Role:

• Daily receiving of food & non-food items
• Ensure all purchases are covered with proper PO before receiving of the items
• Check all incoming items in accordance to the PO stated quality, specifications, price & weight
• Prompt reporting of any discrepancies or irregularities during receiving to purchasing
• Ensure all proper acknowledgement of signatory upon collection of goods.
• Ensure all items are to be delivered to outlets in accordance to The Club’s standard
• Assist in follow up for outstanding delivery
• Daily input & verifying of invoices & prices upon posting of documentation in the system
• Report breakages or damaged goods and expired items to Head of Department
• Manage daily operations and handling of all stores (Beverage, Food, Tobacco and General store) independently
• Responsible for proper storage and issuance of all inventories
• To raise purchase requisition for stock replenishment. Ensure that the store has sufficient stock to support all outlets
• Issue stocks according to approved requisitions. Perform data entry & documentation verification
• To perform monthly physical inventory count and keying of the monthly inventory list

Requirements

• O Level and above
• Willing to learn attitude
• Able to work in a fast-paced environment
• Possess a positive and professional attitude
• Bilingual
• Proficient in Microsoft Office
• Immediate start work will be an advantage
• 5 days work week (8.30am to 6pm)
• Meal provided
  

looking for professional and experienced accounts personal .

Able to handle accounts , payroll , invoicing, credit notes , clients and vendors querries.

financial reports , P&L .

• Consulting all inquiry from customers
• Process orders by walk in customer and via email or phone
• Check data accuracy in orders and invoices
• Contact clients to obtain missing information or answer queries
• Liaise with the related department to ensure timely serve clients
• Maintain and update sales and customer records
• Develop monthly sales reports
• Communicate important feedback from customers internally
• Stay up-to-date with new service and features
• Prepare and complete all paper works as customers' request

Job Description:

1. Prepare and verify import and export documents, including invoices, packing lists, certificates of origin, bills of lading, and TISI approvals/BOI approvals/EEI approvals required for import documents

制作并核查进出口单据，包括发票、箱单、产地证、提单以及进口单据所需TISI批文/BOI批文/EEI批文

2. Responsible for arranging insurance according to the actual situation, including insurance from China Sinosure and Marine Insurance

负责根据实际情况安排投保，包括中信保、海运险投保

3. Organize and archive relevant documents

相关文件整理和归档

4. Provide documents to meet the company’s financing needs

配合公司融资需求提供单据

Requirements:

1. More than one year of working experience in the same position

一年以上同岗位工作经验

2. Have simple foreign trade and financial knowledge

具有简单的外贸、财务知识；

3. Chinese and English can be used as working languages

中英文可作为工作语言

This position provides support to the General Services Office.

Main Responsibilities:

· Provides support for Travel & Visitors Unit.

· Responsible for arranging hotel bookings for visitors to post, supporting complex high-level visit (Congress, Cabinet Members, Secretary of State, President, Vice-President), and assisting Embassy personnel in acquiring diplomatic visas for official travel to third countries.

· Acts as the back-up liaison between the Embassy and the travel contractor.

Requirements:
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their resume. Failure to do so may result in a determination that the applicant is not qualified.

· Minimum two years’ experience in administrative work is required.

· Successful completion of secondary school or high school education.

· Knowledge of basic Microsoft Office programs (i.e. Word, Excel, SharePoint, Outlook).

· Good working knowledge in English speaking, reading & writing.

Additional job details can be requested by emailing [email protected]

Emailed applications and resumes are no longer accepted.

To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms

To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by April 2, 2024.

Only shortlisted candidates will be notified.

Thank you for your interest in U.S. Embassy Singapore.

Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered. Generates shipping labels and billing documents. Contacts customers to obtain, verify, and update account information when necessary.

This position is the office manager to the consuls and vice consuls in the Consular Section and serves as a visa assistant.

Main Responsibilities:

• Responsible for assisting with all the administrative requirements of the section.
• Responsible for all aspects of nonimmigrant (NIV) visa processing. Duties include screening incoming documentation and information from a variety of sources; organizing and tracking visa requests according to a relatively complicated set of laws and procedures; assisting the Consular Officers in ensuring that all legal requirements for visas have been met; and serving as a language interpreter.
• This position has the responsibility to handle cases with increasing complexity and problem-solve with a degree of independence once at full performance level.

Requirements:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Successful completion of secondary school or graduating high school education is required.
• At least three (3) years of progressively responsible experience involving the application of complex regulatory or legal material in an administrative, government, or para-professional setting required.
• Must have good working knowledge of oral and written English language skills.
• Must have good working knowledge of oral and written in at least one designated language (Mandarin, Malay, Tamil, Burmese, or Hindi).
• Ability to work quickly with minimum supervision.
• Must have strong oral communication skills in the areas of routine transmission of information and possess good writing skills.
• Must have the skills to handle and respond to sensitive and complex situations with diplomacy and tact, care and compassion.
• Must be able to provide high standard of customer service.
• Competence in Microsoft Office programs (Outlook, Excel, Word, Teams) and possess good keyboard skills that include both speed and accuracy.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications and resumes are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by February 13, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.