Total 14,883 construction property job vacancies in Singapore

Managing and monitoring daily operations and activities on site.

· coordinating contractors and vendors

· Ensuring all on-site workers adhere to the health and safety regulations

· Implementing industry best practices and safety protocols

· Regularly checking inventory and placing orders for building materials

· Ensuring all equipment are in working order and good condition

· Leadership and management skills to better handle the tasks on site

· Organisation skill and Time management skill

· To communicate with all stakeholders & team members, to relay messages & instructions effectively

· Independent thinker & confident enough to make & execute decisions to solve daily issues

Able to design the electrical system in the construction projects.

Must ensure compliance in the electrical systems.

Able to do coordinate installation.

Able to do maintenance and test activities.

Able to solve the issues in the electrical projects in the construction projects.

Able to lead the team of workers and site supervisors.

Job Responsibilities :

• Monitor and manage the day-to-day operations of project
• Liaise with Subcontractors, Surveyors and Site Supervisors/Foremen to make sure that works are carried out in time and smoothly on site
• Attend regular meetings with Owner/Client/Contractors/Subcontractors on the project related matters
• Carry out site inspection and ensure that the works were executed to the required quality standards
• Create project plans, schedules and budgets
• Manage and mentor Engineers and other team members
• Ensure all works follow the safety and industry regulations

Job Requirements :

• Degree in Civil Engineering or equivalent as recognized by PE board
• Minimum 5 years working experience in Construction industry
• Independent with good communication skills
• A team player with positive working attitude
• Highly driven and motivated
• Certificate in WSQ Workplace Safety and Health Management in Construction Industry, WSQ Manage Work At Height are required

Job Descriptions:

• Assists Project Manager in the co-ordination of project management activities to ensure that projects are executed in a smooth and effective manner;
• Attends external project meetings, meetings with consultants as well as technical and co-ordination meetings, daily project meetings and internal project closure meeting;
• Assists Project Manager in carrying out all shop drawings and submission with Drafting Department;
• Assists Project Manager in carrying out risk assessment and other risk management activities;
• Ensures all contractors are safety inducted and issued with Permit before work commencement;
• Ensures the adherence to the safe work procedure (SWP) established;
• Resolves site problems proactively in a timely manner and seeks advice from Project Manager as appropriate;
• Ensures the timely preparation of project progress and other reports;
• Follows up on all aspects of QA/QC matters;
• Co-ordinates daily activities of workers’ duties and to ensure that they are performed in a proper manner;
• Makes daily checks on work progress, housekeeping and safety implementation on site with safety personnel;
• Order materials required for projects;
• Ensures proper project documentation including email communication;
• Any other duties as assigned.

Job Requirements:

• Minimum 2 years of relevant work experience in building construction
• Possess the relevant safety certifications like SCWSH / BCSS
• Candidate must possess at least Diploma or Degree in Architecture / Civil Engineering / Construction or related courses

Job Descriptions

• Assists Project Manager in the co-ordination of project management activities to ensure that projects are executed in a smooth and effective manner;
• Attends external project kick-off meetings, meetings with consultants as well as technical and co-ordination meetings, daily project meetings and internal project closure meeting;
• Assists Project Manager in carrying out all shop drawings and submission with Drafting Department;
• Assists Project Manager in carrying out risk assessment and other risk management activities; makes recommendations on risk control measures; communicating risk assessment to all workers;
• Ensures all contractors are safety inducted and issued with Permit before work commencement;
• Ensures the adherence to the safe work procedure (SWP) established; to inform project manager or project director of any shortcoming in the SWP or risk control measures implemented;
• Ensures the familiarization with the scope of works;
• Resolves site problems proactively in a timely manner and seeks advice from Project Manager as appropriate;
• Ensures the timely preparation of project progress and other reports;
• Follows up on all aspects of QA/QC matters; records all defects works and ensure proper documentation;
• Co-ordinates daily activities of workers’ duties and to ensure that they are performed in a proper manner;
• Makes daily checks on work progress, housekeeping and safety implementation on site with safety personnel;
• Assists in cost control by cutting materials wastage, reducing labour cost, usage of tools and equipment, etc;
• Assists the Project Manager in conducting Mass Tool Box meeting with safety personnel;
• Orders materials required for projects;
• Takes photographs on project progress and damage;
• Ensures proper project documentation including email communication;
• Issues work checklists for site supervisor;
• Initials and controls all delivery orders;
• Assists in promoting good team morale and team spirit in the project team;
• Any other duties as assigned.

Job Requirements

• Bachelor’s degree in Civil Engineering, Construction Management, or a related field.
• 2-5 years of experience in construction project management or a similar role.
• Strong understanding of construction methods, materials, and regulations.
• Proficiency in project management software and tools (e.g., MS Project, AutoCAD).
• Excellent communication, organizational, and problem-solving skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Knowledge of health and safety regulations and practices.
• Professional Engineer (PE) license or certification is a plus.

• Reports to Safety Manager
• Implement, monitor & improvise site safety management system
• Support management in safety-related matters
• Ensuring compliance with regulatory and corporate HSE policy and requirements by conducting regular inspection and internal audits
• Proactive to lead incident investigation, address the control measures, and ensure that all incident reports are made in a timely manner.
• Oversee all general activities concerning HSE and Implementation of Health, Safety, and Environment (HSE) rules, regulations, and procedures of the company.
• Ensure that relevant HSE documents, reports, communications, and other requirements of HSE are kept properly in place.
• Ensure HSE complies with ISO
• Compile reports and presentation slides for management reporting

Job requirements:

• Minimum a Diploma in Workplace, Safety & Health or equivalent
• Attained MOM WSHO license
• Proficient in MS office, IT savvy (Google forms etc)
• Minimum 3 years post-registration & relevant practical experience in a similar role with LTA projects is mandatory for this position
• Experience in Civil road works and heavy lifting matters
• Location: Woodlands
• Project: LTA Viaducts

• Reports to Utility Manager
• Coordination between sub-contractors and construction team on excavation works, services diversion, and reinstatement works.
• Provide update of the progress of works in the construction site.
• Supervise subcontractors’ works as per work plan, timeframe, and as per required quality standard of work output.
• Monitor utilities and M&E work executed are in accordance to statutory requirements, construction procedures, and safe work practices.
• Assist other Engineers in preparing the programming of works, scheduling, and monitoring the progress plan.
• Any related works as assigned by superior

Job requirements:

• Bachelor’s Degree in Civil Engineering or equivalent
• Minimum of 2 years’ relevant experiences as Utility Engineer
• Candidate with relevant LTA infrastructure project experience is an advantage
• Knowledgeable with various Utilities, M&E works
• Self-motivated, independent individual and possesses great initiative
• Good interpersonal skills
• Proficiency in using Microsoft Office and Auto CAD is an advantage
• Location: Woodlands
• Project: Viaducts

Quantity Surveyor

Job Duties:

1. Understanding, Review and well versed in preparing contract document and drawing.

2. Provide measurement, cost evaluation and quotation support for engineering projects.

3. Preparing Monthly progress claim and certification to Sub contractor claim in a timely manner.

4. In order to ensure the accuracy of monthly claim, it is necessary to measure data on site.

5. Any other duties assigned.

Requirements:

1. Diploma in Quantity Surveying or other engineering/construction related course or above.

2. 2 to 5 years experiences in construction.

3. Handling tender documents and submissions experience is a preference.

4. Proficient in English and Chinese, independent and good attitude.

• Understanding the client requirements and quantities take off as per marking and RCP drawings.
• Preparing BOQ (bill of quantities) by studying specification sheets from the sales team.
• Identifying gaps between BOQ and drawings, specifications and conditions of the contract and taking it for a logical closure.
• Monitor and control costs throughout the project, identifying cost-saving opportunities.
• Participation in the pre-tendering activities with client, architect and project managers and raising relevant pre-bid queries from the given tender.
• Preparing the initial quote and contract for the sales team from the company’s side.
• Coordination with the design team for analysing architectural and service drawings.
• Manage the valuation of work done and handle claims and variations.
• Preparing interim and final valuations, variations and claims of the construction site.
• Conduct feasibility studies and value engineering exercises.
• Collaborate with stakeholders to optimise project outcomes and achieve value for money.
• Reviewing construction plans and preparing quantity requirements.
• Scrutinizing maintenance and material costs, as well as contracts to ensure the best deals.
• Liaising with site managers, clients, contractors, and subcontractors.
• Preparing reports, analyses, contracts, budgets, risk assessment, and other documents.
• Advising managers and clients on improvements and new strategies.
• Keeping track of materials and ordering more when required.
• Documenting any changes in design and updating budgets.
• Establishing and maintaining professional relationships with external and internal stakeholders.
• Traveling from the office to various sites as required.

Make orders for construction materials and other items as requested.

•  Ensure timely delivery of orders.
•  Ensure all delivery orders are in accordance to PO and verification of DO for preparation of payment.
•  Call for quotations and source for new supplies if need and recommendation of award.
•  Follow up on complaints on product quality.
•  Process and generate PO/RO
•  All other tasks assigned
• Bachelor’s degree in quantity surveying, engineering, construction management or a related field.

3+ years of experience in quantity surveying in the construction industry.

• Sound knowledge of construction industry practices, regulations and standards.
• Proficiency in cost estimation and cost management techniques.
• Familiarity with contract administration and legal aspects of construction projects.
• Understanding general contracting, design-build, package contracting, value-based project and loading margins and lumpsum in commercial fit-out, residential, hotel or retail projects.
• Experience working with AutoCAD and validating quantities from the given drawings.
• Ability to manage multiple projects simultaneously and prioritise tasks effectively.
• Strong analytical and problem-solving skills with extraordinary negotiation abilities.
• Proficiency in relevant software and tools for quantity surveying.

Responsibilities:

• Manage and organize project documentation, records, and correspondence.
• Prepare reports, presentations, and meeting agendas.
• Handle general office administration tasks, such as ordering supplies and maintaining filing systems.
• Assist in scheduling and coordinating meetings, site visits, and project milestones.
• Record and distribute meeting minutes and follow up on action items.
• Support the team in tracking project timelines and deliverables.
• Act as the point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation.
• Facilitate the flow of information between project team members.
• Process invoices, expense claims, and purchase orders related to project operations.
• Monitor and track project-related expenditures and maintain financial records.
• Manage calendars and appointments for team members.
• Ensure compliance with company policies and procedures in all administrative activities.
• Provide ad-hoc support as required by the project or management team.

Requirements:

• Diploma with 3-5 years of relevant working experience.
• Proficient in MS Office (Excel/Words/PowerPoint)
• Good communication and organizational skills
• Highly self-motivated, good working attitude and a good team player
• Independent with the ability to work with minimum supervision.

Quantity Surveyor

Job Duties:

1. Understanding, Review and well versed in preparing contract document and drawing.

2. Provide measurement, cost evaluation and quotation support for engineering projects.

3. Preparing Monthly progress claim and certification to Sub contractor claim in a timely manner.

4. In order to ensure the accuracy of monthly claim, it is necessary to measure data on site.

5. Any other duties assigned.

Requirements:

1. Diploma in Quantity Surveying or other engineering/construction related course or above.

2. 2 to 5 years experiences in construction.

3. Handling tender documents and submissions experience is a preference.

4. Proficient in English and Chinese, independent and good attitude.

• Report to Construction Manager
• Manage and oversee construction activities near existing SPPG tunnel/GTP
• Coordination between client, consultant and sub-contractor(vendors)
• Ensure compliance with safety procedure and regulations
• Carry-out regular inspections and regular checks of concerned construction activities
• Resolve technical and engineering issue
• Ensure proper documentation (including Risk assessment/Method statement) and record-keeping of construction activities
• Ensure the activities comply with the local Authorities’ quality, environment, health & safety requirements and Clients’ General Specification
• Ensuring Permit to Work (PTW) is verified and valid for assigned duties.

Job Requirements:

• Degree in Civil Engineering from a recognized university, accredited by the Singapore PE Board
• Registered Resident Engineer with IES and valid certification in Singapore (Mandatory)
• Minimum of 1 year of Engineering experience
• 2 years of experience in the supervision of construction projects preferred
• Progress oriented, team player
• Technical expertise and knowledge in Civil Engineering Construction especially piling/RC works
• Proficient in Microsoft Offic and Auto CAD
• Attained CSCPM/BCSS/Confined space/Work At Height
• Good interpersonal skills and hardworking
• Location : Woodlands
• Project : Viaducts

Need to be able to converse well in Mandarin and English. Have experience hacking works and installing of vinyl and able to oversee the above works. Drive license is necessary.

Job Descriptions:

• Handle all purchasing duties
• Prepare, review and place purchase orders
• Assist in Schedule purchases and arrivals
• Maintain inventory
• Coordinate with internal parties involved in procurement matters
• Maintain and update purchasing documents/ records and approved external provider list
• Ensure purchasing functions conformance to plant requirements
• Build and maintain good relationship with current and new vendors
• Any other ad-hoc tasks and activities assigned.

Requirements:

• Minimum Diploma in Supply Chain/ Purchasing or equivalent
• At least 1 Year(s) of working experience in the related field
• Basic mathematical knowledge
• Knowledge of procurement processes, policies and procedures
• Meticulous with good organization, negotiation and analytical skill
• Commitment and initiatives to complete any urgent tasks timely
• Good time management
• Being able to start work immediately would be advantage.
• Must be able to travel overseas for purchasing

Job Descriptions:

· Responsible for day-day operations of the HR department for a group of companies

· Manage recruitment process: Posting job advertisement, screening resumes, conducting interviews, shortlisting, and offer of jobs

· Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation

· Monthly payroll including submission of monthly CPF & FWL

· Annual submission of income tax IR8A, NS Claim and others

· Maintain employment contracts and probation confirmations

· Query and question to MOM/BCA to keep abreast of current employment practices

· Manage payroll related matters for staff and workers

· Maintain accurate HR database, up-to-date employee records, and other employment related documentation

· Arrangement of skilled Course enrolments for Workers

· Take care of Dormitory arrangement for workers. Liaison with dormitory staff and maintaining dormitory records

· Maintain training matrix and record WP holder's experience

· Benefit management: Leave management and control claims of medical expenses

· Handling of Government Grant application such as Career Support Programme, Work life Grant etc...

· Assisting in standardizing and streamlining internal HR process

· Any other ad hoc duties asassigned

Requirements

• Diploma/Degree in Human Resource Management or Professional Certificate in Compensation & Benefits

• Min. 2 years of related working experience in construction sector

• Familiarity and experience working with Ministry of Manpower

• Knowledge of Employment Act/legislation, CPF, IRAS

• Team oriented with good time management skills and attention to detail

• Ability to work independently under pressure in a fast-paced and dynamic environment

• Basic proficiency with Microsoft word and excel

Key Performance Outcome Measurements

· Maintain and update financial records, including accounts payable and receivable, general ledger entries, and expense reports.

· Prepare accurate and timely financial statements, balance sheets, income statements, and cash flow statements.

Main Duties and Responsibilities

• Prepare group consolidation & update management reporting
• Preparation of financial statements within specific timelines
• Perform bank and account reconciliations to verify the accuracy of transactions and account balances.
• Prepare monthly accruals and prepayments
• Coordinate and liaise with external parties like auditors, tax agents, corporate secretaries, etc
• Liaison with operations for collections, revenue reports, payment, and procurement workflow for new entity setup
• Handle intercompany transactions on time
• Prepare quarterly GST return
• Knowledge and preparation to tax submission and related matters
• Other ad-hoc administrative duties as assigned

Job Requirements

• Ability to perform consolidation
• Good interpersonal skills
• Great team player and has a positive can-do attitude
• Punctual, reliable, and approachable person with an open mind to learn the industry
• Good computer skills and familiar with accounting tools
  

Job Description:

• To maintain safety & health in accordance with WSH Act and WSH legislative requirements
• Responsible for administration of safety & health records accordingly to the company’s accreditation such as ISO, OSHAS & BizSafe requirements and preparation for audits
• Responsible for implementation and administration of site Safety & Health Management System (SHMS), identification of WSH Hazards, implementation of control measures, conduct Safety inspection and Safety committee meetings, update and reviewing of changes
• To provide technical and professional safety assistance to the site construction management
• To brief Project Manager / Project Team regularly on the execution status of the overall EHS program
• To conduct daily EHS toolbox meeting, prepare and maintain PTW records
• Promptly correct any unsafe condition or practice
• To conduct accident/incident investigations and preparation of investigation reports, including the effective closures of all corrective/preventive actions
• Recommend Stop Work Order to Project Manager when unsafe conditions arise including to promptly correcting any unsafe conditions or safe work practice
• Identify environmental health irregularities and recommend measures to rectify such irregularities
• Inspect site to ensure all facilities and equipment relevant to the maintenance of environmental health are in proper working condition and do not pose any environmental health hazard
• Participate as a risk management team member in the site RM organization
• Participate in risk assessment activities for site
• Any other duties as may be assigned.

Job Requirements:

• Candidate must possess Advance Certificate in Workplace Safety & Health, Risk Management and First Aid certified.

Board Roles and Director Duties

Board’s Role

The Board’s role is to:

1. provide entrepreneurial leadership, and set strategic objectives, which should include appropriate focus on value creation, innovation and sustainability;
2. ensure that the necessary resources are in place for the company to meet its strategic objectives;
3. establish and maintain a sound risk management framework to effectively monitor and manage risks, and to achieve an appropriate balance between risks and company performance;
4. constructively challenge Management and review its performance;
5. instil an ethical corporate culture and ensure that the company’s values, standards, policies and practices are consistent with the culture; and
6. ensure transparency and accountability to key stakeholder groups.

Scope of Director Duties

Directors should be aware of their duties at law, which includes acting in good faith and the best interests of the company; exercising due care, skills and diligence; and avoiding conflicts of interest. Directors should also put in place policies, structures and mechanisms to ensure compliance with legislative and regulatory requirements, establish appropriate tone-at-the-top, desired organisational culture and standards of ethical behaviour.

While the duties imposed by law are the same for all directors, a listed Board will generally have different classes of directors (executive, non-executive and independent directors) with different roles:

• Executive Directors (EDs) are usually members of senior management, and involved in the day-to-day running of the business. Executive directors are expected to:

1. provide insights on the company’s day-to-day operations, as appropriate;
2. provide Management’s views without undermining management accountability to the Board; and
3. collaborate closely with non-executive directors for the long term success of the company.

· Attend to day-to-day needs of office

· Checking & follow-up on delivery & proper submission of supporting documents and endorsement by staff for

payment

· Perform admin task like filing, photocopy

· Maintain office stocks e.g. forms, pantry and Sundry

· Collating data & survey, etc

· Compilation of statistics.

· Provide ad-hoc admin support to HODs

• Reports to Subcontracts Manager
• Quantity Survey for Subcontract Works (Civil)
• Prepare the tender document for new subcontract bidding
• Review of Subcontractor’s proposal
• Make a Subcontract Agreement
• Review Subcontractor’s payment claim and prepare payment response
• Budgetary review of Subcontractor’s claim issue
• Manage Subcontract issues from time to time
• Focus on site issues for site progression

Job requirements:

• Degree in Quantity Surveying / Civil Engineering or Equivalent
• Minimum 3 years of working experience in quantity surveying
• Strong communication & negotiation skills
• Proficient in MS Office
• Self-motivated and good leadership
• Location: Woodlands
• Project: Viaducts

• Handle expense approvals and purchase orders and ensure they are inputted into Yardi system accurately and timely
• Process invoices for payments within stipulated timeline
• Handle refunds timely
• Handle all AP invoices/credit notes entries
• Handle all cashbook entries
• Maintain and update financial reports
• Prepare payment vouchers and cheque issuance
• Assist in daily administrative tasks including liaising with vendor.
• Maintain records and supporting documents in accordance with company policies and compliance.
• Undertake ad hoc assignments when necessary
• Successful completion of Finance scheduled activities
• Ability to work under pressure and meet set timelines
• Meticulous, independent, hardworking and willing to learn
• Ability to deal with complaints timely and tactfully
• Compliance with standards and audit requirements

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

What this job involves:

Providing onsite support

You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.

Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.

You’ll also lend the team a big hand by providing support including event management, basic housekeeping, office supplies and pantry services. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Sound like you? To apply you need to be:

Experienced

At minimum, you have a Bachelor’s degree in facilities management, building, business or other related field and/or 3-4 years’ experience in facilities, property management, hospitality or related field. You have experience working in fast paced rapidly changing environment and possess good knowledge and understanding of the following:

• Critical facilities
• Local occupational health and safety requirements
• Vendor management for specialized services
• Basic technical aspects of property (Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
• Commercial contracts (as well as proven capacity to interpret them)

Capable

You are equipped with excellent planning & organizational skills in prioritizing work and meeting tight deadlines You have a proven ability to manage multiple and complex operational matters on a daily basis. You are analytical and demonstrate the capacity to deal with ambiguity. You effectively provide long term solutions to complex problems by employing quantitative and holistic approaches.

People Person

You are able to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements. Internally, you are an effective leader who provides good training and promote open, constructive and collaborative relationships at all levels of staffs across the region.

Inspiring

You have a passion for quality and an eye for detail to make sure the best delivery of services. You are able to effectively deal with stressful situations as well as adapt to rapidly changing situations. You focus on meeting performance targets and can work well with others in the process. You are open to new ideas and willing to challenge status quo in initiating and following through with improvement initiatives. People describe you as a self-motivated individual who is confident, energetic and exhibits honesty & trustworthiness.

Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for!

Team player

JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

Responsibilities:

Working with the JLL/Consulting team on Business Process and Target Operating Models, Workplace Strategy, Change Management and Workplace Experience assignments.

• Support our team and/or the client’s team if seconded in gathering and analyzing data related to workplace trends, employee engagement, and organizational effectiveness
• Support the development of client presentations and reports, for which you will need to have:
• Excellent written English communications skills
• Excellent verbal communications skills (1:1 discussions)
• Great graphic communications skills (esp.: PowerPoint)
• Comfort with group presentations
• Hobby-level videography skills (filming, editing) are a nice-to-have, but not essential

You will be expected to be client-facing, and:

• Participate in client meetings and workshops
• Help create and maintain project management tools and documentation (programme charts, take minutes, use AI tools)
• Contribute to internal team initiatives such as knowledge-sharing

Requirements:

What we do requires a blend of both quantitative skills as well as creative skills, which means that we are looking for people with an eclectic background. This means you might have a background in one of these diverse fields:

• A degree in Business, Psychology, Organizational Development, Design Thinking and Human-Centred Design, User-Experience Design, Architecture, Interior Design
• Strong analytical and problem-solving skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office suite, especially Excel and PowerPoint
• Ability to work effectively in a team environment
• Interest in the work environment, workplace strategy, organizational culture, and employee experience
• Attention to detail

Facilities Coordinator and Receptionist

Work Dynamics - Integrated Facilities Management

About the role:

To achieve the timely and efficient delivery of Facility Management services to Client's staffs in Client’s Sites and support of their business needs in accordance with the Service Levels and Key Performance Indicators.

What this job involves:

To deliver high quality, prompt and courteous Facility Management services in support of Client's business needs in a safe working environment：

Reception - Client relation with staff and guests; Administrative works – PO and invoicing works on both client and JLL side; Regional badge operation – access control and badging for ASEAN and Korea.

• Facility management
  To ensure the overall upkeep of the workplace environment including but not limited to cleaning, security, pest control, plants, repair and maintenance and etc.
  Ensured Key Operations Procedures are followed to ensure service standards are maintained.
  Assist to monitor the Office Facilities & Critical Environment
  Assist to report and schedule contractors for preventative maintenance to limit the downtime for all critical equipment.
  Assist to deal with emergency and arrange ad-hoc repair
  To follow established escalation procedures and incident reporting procedures
  Keep good communication with landlord and have the monthly meeting with Landlord.
  FM related small project management, and event supports.
  Landlord management
• Customer Service / Client Relationships
  Keep good communication with on-site stakeholders.
  Preparing reporting as required including monthly report and CEM KPI review etc.
  Regular collect client feedbacks and organize actions
  Customer complaints handling.
• Reception Front Desk Service
  Represent the Client as front face of the office.
  To greet clients, handle telephone call, book conference room, office equipment.
• Security management
  To coordinate vendor to maintain/repair security system and CCTV system.
  Responsible for Regional Badge Operation supporting ASEAN and Korea.
  Badge management for SGP
  Other Security responsibilities including dawn raid and etc.
• Office equipment & environment management
  Ensure all office equipment, including photocopiers, fax machines, paper shedders etc. are in good working order and consumables are replenish timely
  Ensure a good office environment, including arranging office ad-hoc repair, monitoring landscaping service and cleaning service
  To arrange office soft service. To purchase office consumption (paper, stationery and pantry stuff etc.) and deal with printing materials. To report and submit purchase request for client approval, purchase from approved supplier and ensure they are delivery on time with accurate quantity.
  To handle confidential document destruction and document archiving.
  Assist for the safe keeping confidential document such as bank license and related documents.
• Vendor management
  To assist with the selection of the contractors .
  Monitor the contractor’s works.
  Evaluate the contractors’ service performance.
• Payment/ billing management
  Assist to receive and verify the monthly statement. Allocate the expenses and prepare reports to client.
  Responsible for Client PO and invoicing works, and JLL PO and invoicing works
  To assist update premise pool/general pool allocation key on monthly basis.
• Space management
  Assist to provide the accurate seating plan to support space management on monthly basis.

Interested? An ideal candidate would need to have the following qualifications

Desired experience and technical skills

Required

• University degree
• At least 2 years experience in Corporate Facilities Management role
• Strong interpersonal skills
• Proficiency in English (spoken and written)

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Facilities Administrator

Work Dynamics - Integrated Facilities Management

• Respond to client inquires and concerns (Walk in & Email). Ensure timely and quality service delivery to client. Follow up with user to ensure customer satisfaction
• Create work orders and assigns work orders to technicians, subcontractors, and vendors. Communicate work orders and assists management in resolving problems
• Ensure work orders issued are closed in time with customer satisfaction
• Maintain and check for accuracy on all completed work
• Log helpdesk calls for contractor faults and required improvements
• Responsible for handling incoming and outgoing calls including distribution of any messages.
• General administrative activities and any other duties as assigned by Facilities Management team
• Stock take & Ordering Office Supplies, stationery, printer paper. catering supplies, meeting supplies, event supplies (snacks/drinks), and other ad-hoc as required.
• Provide daily report with daily highlights, issues and incident if any.
• Collate monthly report data (PPT format)