Total 39,064 Junior Executive executive assistant job vacancies in Singapore

Part time admin

4hrs per day

Minimum 3days per week

Either morning 8:30-12:30

Or afternoon 1pm - 5pm

Admin Duties

Issue DO, Billing/ invoicing

Stock take / housekeeping

Why Join Us?

• 5 days work week
• Attractive Newcomer Bonus
• Career Progression & Development Opportunities
• Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...)
• Executive Health Screening

Responsibilities & Duties:

• Execute 3-way matching of invoices, purchase orders, and receiving documents to ensure accuracy and compliance
• Verify supplier invoice quantity, unit rate and system data entry integrity
• Filing, administrative and any other ad hoc duties assigned by superior

Requirements & Qualifications:

• Minimum GCE ‘O’ level qualification
• Proficient in MS Excel, MS Word
• Proficient in ACCPAC sage system is an added advantage
• A good team player with initiative and sense of responsibility

Job Highlights

• Opportunities to work in award winning projects
• Performance bonus for high performer
• Good medical benefits

Job Description

Your Role

• Prepare and compile costing for building and interior works
• Attend all design consultation and site meetings
• Prepare high standards of 3D and AutoCad Drawings, Material Boards
• Prepare schedule of finishes and project management schedules
• Brief and explain to contractors on proposed design intents and finishes
• Ensure quality and high level of customer satisfaction

Job Requirements

• Experience in designing residential and hospitality projects
• Must possess skills in the following Computer-Aided Software Skills : Autodesk AutoCad & Adobe Photoshop
• Good to have the following skillset in Autodesk 3D Max, SketchUp, Vray
• Highly motivated, confident, eloquent with good interpersonal skills
• Good communication skills
• Computer proficiency in Microsoft Office – Excel, Words, PowerPoint, etc

Perks/Benefits

• Opportunities to work in award winning projects
• Performance bonus for high performer
• Good medical benefits
• Friendly Working Environment
• Good Career Growth

Interested candidates please send your resume and portfolio to [email protected] .

Salary Range: $ 2500 - $ 2800
Working time: Monday to Friday, 8am - 5pm // 9am - 6pm
Working location: Ang Mo Kio

Job Description

• Analyze sales data and calculate monthly commissions for staffs, ensuring accurate and prompt payment
• Develop and maintain spreadsheets, databases, and POS software to support business operations
• Organize and maintain filing systems to ensure easy access and retrieval of important documents
• Provide administrative and operational assistance to the team
• Other duties as assigned by immediate superior

Requirement

• Proficiency in MS excel
• Minimum 1 year of experience in the related fields

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Overview

Founded in 2014, dship Carriers has grown to become a leading player in the global shipping industry, with a young fleet of over 20 vessels and offices located in key shipping hubs around the world.

With a team of experienced professionals who are dedicated to delivering exceptional, consistent, and responsive customer service at all times, we are equipped to meet the unique needs of a diverse range of clients including those in oil and gas, wind energy, floating cargo and more.

From breakbulk and heavy lift to dry bulk and project cargo, dship Carriers has the expertise to handle it all. We are committed to delivering innovative and future-focused solutions and partner with our clients for success.

Become a part of our international Operations team in Singapore. For the next possible date we are looking for you in fulltime as Management Assistant.

Please visit the website https://dship-carriers.com for more information about our organisation.

Job Description

The management assistant is responsible to proactively support the General Manager of dship Singapore.

In the capacity of management assistant, the employee will be responsible for:

· To assist the General Manager to grow the business in the South-East Asian market

· Provide administrative support to the General Manager, including calendar management, scheduling meetings, and making travel arrangements

· Prepare and distribute correspondence, reports, and presentations as needed

· Maintain and organize physical and electronic filing systems, ensuring easy access to important documents and records

· Manage administrative tasks in and for the dship office Singapore

· Assist with rate enquiries and filter most important ones in review of vessels positions

· Assist with research of available cargoes and to help managing the inflow of enquiries

· Assist with data entry in IMOS voyage calculation system

· Assist with tender pricing management

· Assist in maintaining an internal CRM database

· Assist with any other areas relating to the day-to-day business assigned by the management

· Assure correctness in all areas

· Ensuring that corporate guidelines are being adhered to

· Following group code of conduct

Market & Industry Knowledge

· Basic knowledge in international shipping/transport

· Experience in office or management assistance

· Understanding of company strategy and products

· Understanding of company rules and guidelines

Skill and Competencies

· Excellent written and verbal communication skills

· Attention to detail and high level of accuracy in work

· Ability to understand clients’ needs

· Strategic planner, analytical and conceptual thinker, self-starter and team player

· Strong organizational skills (prioritize, independent, plan, assign, control)

· Good communication, cross culture competence and interpersonal skills

Desired Attributes

· Professional image, polished and friendly presentation

· Team player, approachable towards colleagues, willing to gain and share knowledge

· Good relationship building

· High energy and results-oriented

· Detail oriented with strong planning, organizational and analytical skills

· Excellent client / management presentation skills

· Ability to work under pressure

✔ Mon to Fri

✔ Salary: up to $,4800

✔ AWS & Bonus

✔ Location: Tai Seng area

Job Duties:

• Prepare the monthly and annual financial statements and financial reporting to Management.
• Review and streamline the existing accounting process, SOP and task while ensuring internal controls are adhere to.
• Review the preparation works of Accounts Executive and Accounts Officer and ensure timely, accurate month-end closing.
• Liaise with auditors.
• Prepare service agreements.
• Handle quarterly GST filing and overall tax compliance.
• Any ad-hoc duties and projects as and when required.

Requirement:

• Bachelor Degree in Finance/ Accountancy/ Banking or equivalent.
• At least 2 years of working experience in the related field.
• Good knowledge of Singapore financial reporting standards, tax and GST rules and regulations
• Proficient in Microsoft Excel, Word and Powerpoint
• Independent and good team player
• Possess good interpersonal and communication skills, strong problem solving and analytical skills

ASSISTANT ARCHITECT / ARCHITECT

You will play a key role in various aspects of architectural work such as design development, tender, contract management, supervision and project management in multiple projects. The projects that we are involved in covers a very broad spectrum including Commercial, Industrial, Institutional, Residential, and Places of Worship.

Requirements:

• A Registered Architect with Master or Bachelor Degree in Architecture or equivalent from recognized Universities by the Board of Architect
• Minimum 2 years of relevant experience in design and project management.
• Working closely with Principal Architect and Design Director throughout design development and implementation stages.
• Project management - communication and coordination with client, consultants, authorities, and all other stakeholders.
• Able to perform conceptual design up to design development.
• Tender preparation, documentation and calling of tender.
• Familiar with local Building Code requirements and Regulations.
• A flair for design and good knowledge of architectural detailing.
• Possess excellent people skills and is a good team player.
• Highly motivated, proactive, independent.
• Conversant in BIM (Revit and/or Archicad) will be an advantage.
• Good communication skill

Job Responsibilities:

• Create purchase order in Microsoft Dynamics (NAV)
• Assist in updating data and maintaining accurate records
• Any other ad-hoc duties related to purchasing

Requirements:

1. Experience in sourcing, procurement process will be advantage.
2. Able to commit 2 days a week.
3. Good interpersonal skills.
4. Opportunity to convert to full time role when volume is increasing.

Job Highlights

• Supportive Work Environment

• Staff Benefits

ZARA, an international brand with stores in the main cities of the world and online, offers the latest fashion trends for women, men and children. Our business model is centered in our customers, constantly adapting to their needs. We love what we do. Teamwork, passion, curiosity, diversity, sustainability, creativity, humility, and willing to contribute differently are our daily motivation. Does it sound like you?

As a full-time Driver cum Warehouse Assistant, you will be handling:

Driving Duties:

• Safely and responsibly operate a company vehicle to transport goods or materials to designated locations.

• Follow traffic laws, maintain a clean driving record, and adhere to safety regulations.

• Load and unload goods onto the vehicle, ensuring proper handling and securing of items.

• Verify the accuracy of delivery orders and obtain necessary signatures or documentation upon delivery.

• Perform routine vehicle inspections and maintenance, such as checking fluid levels, tire pressure, and reporting any mechanical issues.

• Plan routes efficiently to optimize delivery schedules and minimize travel time.

Warehouse Assistant:

• Assist with receiving and inspecting incoming goods or materials, ensuring accuracy and quality.

• Unload, unpack, and properly store items in designated locations within the warehouse.

• Prepare and pack goods for outgoing shipments, ensuring proper labeling and documentation.

• Conduct regular inventory checks to ensure stock accuracy and report any discrepancies.

• Organize and maintain the warehouse space, ensuring cleanliness, safety, and easy accessibility of goods.

• Operate warehouse equipment, such as pallet jacks, in a safe and responsible manner.

• Collaborate with warehouse team members to fulfill ( Store ) orders and meet deadlines

Documentation and Reporting:

• Maintain accurate records of goods received, stored, and dispatched, including relevant documentation and delivery records.

• Provide timely updates on delivery status, including any delays or issues encountered during transportation.

Safety and Compliance:

• Comply with all safety regulations and guidelines, both on the road and within the warehouse environment.

• Adhere to company policies and procedures related to driving, vehicle maintenance, and warehouse operations.

• Follow proper lifting and handling techniques to prevent injuries and maintain a safe work environment.

Requirements:

• Previous experience as a driver or warehouse assistant is preferred

• Possess a valid driver’s license (Class 4 & above) with a clean driving record

• DPS 18 points and above

• Familiarity with warehouse operations, including receiving, storage, and shipping processes

• Ability to lift and carry heavy items, as well as perform physical tasks associated with warehouse duties

• Meticulousness in handling goods, documentation, and maintaining accurate records

• Strong commitment to following safety procedures and regulations to ensure a safe work environment

• Ability to work independently and as part of a team

Commitment Hours:

• 44 hours/week

• Working hours from 8am-5.45pm (candidate must be comfortable with any changes to the working hours if required)

• Able to commit to working in the evenings, weekends and public holidays to accommodate to delivery schedules or warehouse needs

If this role speaks to you, apply now to speak with us!

Responsibilities:

· Issue Purchase Orders, obtain authorized signatory as per approval policy and place orders with local suppliers.

· Track orders, ensure timely delivery to our warehouse, determine ordering cycle and quantities taking into consideration customers’ indent orders.

· Update record, follow up on documents and inform inter department on the delivery date.

· Ensure goods received are satisfactory, process claims for goods which have defects and request credit note for damaged, unacceptable, or incorrect items.

· Perform stock taking annually.

Requirements:

· Minimum GCE "O" Level / Diploma or equivalent

· With or without related purchasing experience

· Proficient in Microsoft Office applications

· Good communication and interpersonal skills

· A good team player with positive work attitude, strong initiative and resilience

Job Highlights:

· Progressive Leave Scheme

· Fast-Paced, Passionate and Energetic Work Culture

· Medical, Group Insurance and Lifestyle Benefits

Interested applicants, please apply with your resume and indicate salary expectation.

Please note that only short-listed candidates will be notified (No work pass quota available).

Key responsibilities:

- Payment and billing processing

- Manageing staff expense claims

- Maintain good documentation and filing system

- Ensure compliance with Company policies, processes and procedures

- Any ad-hoc finance processing duties as assigned

- Reports and work under the guidance of the Head of Finance

The candidate should have the following:

- Experience in use of SAP B1 or similar ERP system

- Recognized accounting qualification such as diploma in Accountancy, ACCA or working experience in similar roles

- Service mentality; service mindset to other functional departments

- Mature, Meticulous individual with attention to details

- Experience in dealing with standard Microsoft Office Applications

- Experience in wholesale trade / FMCG / import and export trade

- Conversant and good written in both English and one other Asian Language

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive and preparing draft of stamp duty

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Assist in the development and operation of leasing related IT systems such as Lease management system and business intelligence system

- Perform any ad hoc duties as assigned by leasing manager

Requirements

- Experience in handling leasing documents

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Job Description

• Attend to basic nursing and general care need of the elderly
• Feeding, kitchen duties
• Assist elderly to toilet, showering, diaper changing
• Conduct activities and physical exercises
• Monitioring of vital signs, and disinfecting of the equipments
• Accompany the seniors for medical appointments
• Home personal care
• Ensure the safety comfort and well-being of the elderly

Requirement

• Secondary with HMI trained
• At least 1 year of relevant experience will be an advantage
• Ability to understand and speak English, Mandarin and dialects will be an advantage
• Good team player with pleasant disposition and physically fit

min 2 yrs experience in M&E / Construction Industry.Good knowledge of reading engineering building drawings. Good in microsoft office, word,excel, powerpoint,microsoft project,autocad 2D-3D and CAD measurement. Working knowledge of M&E contruction methods.Knowledge of Building information Modeling,BIM (Essential Revit for Architecture) by Autodesk,BIM -01(Revit for Architecture & Structure),Prepare for shop drawings and as-built drawings.Performing quantities and estimation based on the drawing for QS. English Speaking & Writing.

Main Duties & Responsibilities:

· Prepare and distribute sales-related documents and reports.

· Respond promptly and professionally to customer inquiries in-person.

· Provide information about restaurant services, menus, pricing, and special promotions.

· Handle customer complaints or concerns effectively and escalate issues to the appropriate personnel when necessary.

· Coordinate and execute events such as private dining, corporate meetings, and special functions.

· Liaise with customers to understand their event requirements and preferences.

· Collaborate with kitchen and service staff to ensure seamless execution of events.

· Maintain accurate records of sales activities, including leads, contacts, and sales conversions.

· Monitor inventory levels of promotional materials and coordinate their distribution as needed.

· Build and maintain positive relationships with existing and potential customers.

· Follow up with customers to gather feedback and ensure satisfaction with services provided.

Qualifications:

· Diploma in Business Administration, Hospitality Management, or related field.

· Previous experience in administrative roles, preferably in the hospitality or F&B industry.

· Excellent communication and interpersonal skills, with proficiency in English

· Strong organizational abilities, with attention to detail and the ability to prioritize tasks effectively.

· Customer-focused attitude with a passion for delivering excellent service.

We are seeking a dedicated and organised Personal Assistant to support the Director. You will play a crucial role in managing the Director's schedule, handling administrative tasks, and facilitating smooth communication within the organisation. If you are proactive with a positive attitude, we are inviting you to join our organisation.

Duties:

• Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management
• Prepare and organise documents, reports, presentations for internal and external communication
• Screen and manage incoming calls, emails, and inquiries, redirecting or responding as appropriate
• Assist in organising and coordinating events, meetings, and conferences, whenever required
• Act as a liaison between the Director and other team members, departments, clients, and vendors
• Conduct research and gather information to support the Director's decision-making process
• Prioritise and manage tasks and projects to ensure deadlines are met and objectives are achieved
• Maintain confidentiality of sensitive information and handle matters with discretion
• Certifying invoices for payments and petty cash claims
• Assist in personal tasks and errands as required to support the Director's professional and personal responsibilities

Requirements:

• Past experience as a Personal Assistant is favourable, preferably in a fast-paced business environment
• Exceptional organisational skills and attention to detail, with the ability to multitask effectively
• Ability to multi-task
• Strong problem-solving abilities and the capacity to work independently with minimal supervision
• Proficiency in using Microsoft Office Suite (Word & Excel)
• Professional demeanour and the ability to interact confidently
• Discretion and the ability to handle confidential and sensitive information with integrity
• Flexibility and adaptability to accommodate changing priorities and tasks

Location:

• We are located in the West, 3 minutes walk from Gul Circle MRT

You may also email us your resume to [email protected].

Job Description:

1. Assist service manager in updating daily relevant paperworks / documents, such as daily report & ticket summary excel in a timely manner;
2. Support system engineers (Server maintenance team) to complete certain on-site errands, such as servers up/downracking, spare parts handling & information recording as well as assist in completing service repair forms when repair jobs are done.
3. Complete any necessary admin tasks, such as goods acception, documentation, and printing；
4. Required to work at warehouse for most of the time, assisting in spare parts sorting, spare parts information recording (Date of inbound & outbound) and performing weekly spare part return (Spare part such as: Motherboard, CPU & Memory etc);
5. Support activities on site (at data center)， when there is any requests & demands for business, such as batch replacement project etc..

Job Requirement:

1. Fluent in English or Mandarin-speaking;
2. Willing to learn IT equipment and able to understand the basic hardware name and part number; Diploma in Computer Engineering is preferred;
3. Familiar with IT industry or data center environment is preferable;

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills - Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Job Purpose

• Responsible for management of day-to-day operations of clinics to maintain optimal operating function

Job Requirement

• Registration of patients, scheduling appointments, dispensing medications and consumables and payment collection
• General administrative duties in the clinic assigned by the clinic supervisor/manager
• Updating of medical billings/invoices
• Responsible for monthly stock taking of drugs and consumables
• Assisting Doctor in providing treatment and medical examination
• Assist in the day-to-day operations of the Clinic
• Willing to work shifts

Skills and Knowledge

• possesses the art of service excellence.

Your Role:

· Invoicing, quotation, purchasing and maintain inventory.

· Data entry and filing of documents.

· Answering and directing customer calls.

· Perform other ad-hoc admin tasks as assigned.

Job requirements:

· Candidates with at least 2 years’ experience may apply. (Senior applicants welcome)

· Have good proficiency in both English and Mandarin.

· Must have good attitude, meticulous, able to multi-task and work independently.

Job Responsibilites:

• Requisition fulfilment for raw materials, workshop tools and office supplies
• Generate purchase orders, oversea delivery schedules and maintain purchase records
• Manage suppliers, resolve discrepancies or quality issues on purchases
• Inventory management with workshop/storeman

Job Requirement:

• NTC/ Diploma preferably in Mechanical/Precision engineering
• Min. 2 years of experience preferably in Oil & Gas/engineering
• Excellent communication, negotiation and interpersonal skills
• Proficient in Microsoft Excel, SAP knowledge will be an added advantage

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

General responsibilities, duties, and responsibilities include but not limited to:

• Monitor cash-flow of the organisation by monitoring income, expenditure, and investments
• Maintain receipts and records for all the business transactions
• Preparing balance sheet, invoices, etc
• Monitoring transactions, identifying irregularities in invoices, monitor bank deposits and payments, etc.
• Assist in financial audits

Job Description

Responsibilities:

• Manage day-to-day purchasing operations across various internal departments
• Create purchase requests and orders for non-technical items
• Monitor order progress to ensure timely delivery
• Process all invoices and document receipts in the BC system
• Validate charges from local ports, external launches, and freight services
• Coordinate the procurement of food and freshwater
• Handle purchases for internal launches
• Perform additional tasks as assigned

Requirements:

• At least 1 year of experience in similar or related industries
• Ability to work independently or as part of a team with a positive attitude
• Strong attention to detail
• Excellent organizational and time management skills