Total 109,918 Full-time executive assistant job vacancies in Singapore

Highlights

• AWS + Variable Bonus
• Birthday allowance
• Mondays to Fridays (830am-6pm)
• Kaki Bukit, Singapore

Responsibilities

• Assist sales team with the preparation of all sales and tender related documents, costings and material submissions.
• Prepare sales quotations and proposals.
• Provide sales and administrative support to the Sales Team.
• Follow up with factories on document requirements and ensuring that all submissions are properly presented and submitted on time.
• Supporting the sales team in responding to customer inquiries and assisting to resolve issues, where appropriate.
• Liaise with internal teams and colleagues from Procurement, Logistics and Finance.
• Sales order processing from Quotation, Sales Order, Purchases Order to Delivery Order.

Requirements

• Minimum 1 or 2 years of experience in project management or sales support function.
• Enjoy working with numbers and good with excel, powerpoint and words.
• Diploma in Business management or Electrical engineering
• Knowledge in Lighting Simulation Software (Relux/Dialux EVO) will be an advantage.

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Job Description

Self-motivated with a results-driven approach

Responsibilities

Successful candidate shall assist Sales Manager in

• Prospect for new client and develop new accounts
• Prepare and deliver appropriate presentations on products and services
• Prepare quotations and analysis report
• Will require to meet clients at their office or sites if needed
• Negotiating deals and maintaining customer satisfaction.
• Excellent communication skills
• Self-motivated with a results-driven approach
• Attractive commission scheme

Requirements

• ITE / Diploma / Degree from a reputable institute
• Proven experience as a Sales Executive or relevant role
• Fast learner and passion for sales
• Proficiency in English

Incentivities

• Innovative Commission Scheme
• Overseas Incentive Trips

Job Responsibilities:

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.
2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.
3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.
4. Plan, track and monitor the tasks assigned to the managers, team leaders and members
5. Clear and open communication with customers on operations and project issues or clarifications.
6. Assist in creating of PowerPoint presentation and Excel documents.
7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Job Skills and Qualifications:

• Diploma or equivalent
• Proven 3 years’ experience in project coordination or project management support roles, preferably in a fast-paced environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and meet tight deadlines.
• Excellent communication skills, both verbal and written in English
• Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams and external stakeholders.
• Analytical mindset with the ability to identify issues, analyse data, and propose solutions.
• Advance skill sets in Excel and PowerPoint
• Adaptability and flexibility to navigate changing project requirements and priorities.
• Experience in Government IT projects is a plus.

• Coordinate and Administration of e-commerce platform (Online Shop, Qoo10, Shopee, Lazada etc.)
• Handle the processing of all orders with accuracy and timeliness.
• Assist in planning, creating and managing all E-commerce Promotion activities.
• Work with warehouse operations to ensure timely shipments and inventory management.
• Ensure the fulfillment of customers' orders via store pick or delivery service.
• Engage with customers to effectively build rapport and lasting relationships.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Proactively acts to understand customer needs and identify solutions to non-standard tasks/queries
• Assist in answering incoming calls and dealing with email enquiries.
• Monitor and Prepare Operation reports and Reconciliation.
• Manage Social media marketing.

Requirement:

• Min. Diploma in any discipline
• Min 2 years experience in e-commerce marketplace, website administration, and sales
• Understanding of Search Engine Marketing (SEM) and Search Engine Optimization (SEO) processes will be an advantage
• Good administrative, organizational, and problem-solving skills.
• Ability to multitask, work in a fast-paced environment, and meet deadlines.
• Hard working, positive mindset, innovative, cheerful, good attitude
• Can work independently

Our Client:

• Reputable Engineering Company
• 5 Days, Monday to Friday
• Location: East Region
• Up to $5000 per month

Responsibilities:

• Communicating with upper management to develop strategic program and to exert strategic influence to align project’s with business’s goals.
• Define project scope, objectives, project budget, schedule and technical requirements from strategic plans.
• Responsible for the smooth running of projects by tracking progress and updating management on status, budgets, irregularities and risks timely.
• Ability to manage organization’s operation costing against project budget and expenses to attain revenue realization.
• Business Partnering focus with customers and the ability to detect unstated assumptions, resolve conflicts and handle complex management issues.
• Recognize risks that can impact project success and measuring them throughout the lifetime of the project.
• Monitoring program and project performance of both internal and external service providers.
• Handle escalations professionally with vendors and customers.
• Ability to perform Scalability, Interoperability and Portability Analysis.
• Create comprehensive project documentation such as training guides, quality assurance guidelines and project reports.
• Able to manage large and diverse teams handling different project segments.
• Presenting data and updates to Senior Management on projects’ performance.

Requirements:

• Minimum Diploma Certificate in relevant disciplines.
• Possess Project Management Professional (PMP) Certificate or equivalent is preferred.
• Minimum 3 years experience in manufacturing industry.
• Have experience in overseeing projects from scratch.

For interested applicants, please click “Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

We are looking for Confident and highly motivated individuals.

If you are a fast learner and have great communication skills, you are highly suitable.

We welcome all housewives who want to work from home.

Flexible working hours

You can work from home.

Job scope as follows :

-Arrange sales appointments with new prospects

- Contact existing clients to update them on new company.

updates

- To coordinate Admin work and sales services

- You will be WORKING FROM HOME, so you need to be independent and disciplined.

Overview:
We are seeking a proactive and detail-oriented Warehouse Operation Executive to manage daily operations within our warehouse. The ideal candidate will oversee inventory management, ensure efficient logistics processes, and maintain high standards of organization and safety.

Key Responsibilities:

1. Warehouse Operations Management: Oversee the receipt, storage, and dispatch of goods.
   Ensure proper handling and storage practices to prevent damage and maintain quality.
   Monitor and optimize space utilization within the warehouse.
   
2. Inventory Control: Conduct regular inventory checks and audits to ensure accuracy.
   Update and maintain inventory records in the system.
   Collaborate with the supply chain team to manage stock levels and forecasts.
   
3. Logistics Coordination: Plan and coordinate inbound and outbound shipments.
   Liaise with transport providers to ensure timely delivery.
   Resolve shipping and logistics issues promptly.
   
4. Team Supervision: Supervise warehouse staff, including assigning tasks and providing training.
   Monitor staff performance and ensure adherence to safety protocols.
   
5. System and Documentation Management: Use warehouse management software to track and manage inventory and shipments.
   Prepare and maintain accurate documentation, including receipts, invoices, and shipment records.
   
6. Safety and Compliance: Ensure the warehouse operates in compliance with health, safety, and legal requirements.
   Implement and enforce safety procedures and guidelines.
   

Key Qualifications:

• Education: Diploma or degree in logistics, supply chain management, or a related field.
• Experience: Minimum 2-3 years of experience in warehouse operations or logistics.
• Skills: Proficiency in warehouse management software and MS Office.
  Strong organizational and multitasking abilities.
  Excellent problem-solving and communication skills.
  
• Knowledge: Familiarity with inventory management principles and logistics practices.

1. Committed to doing everything possible to prevent injuries and to maintain a safe and healthy environment.
2. To support OSH program and make safety and health a part of their daily routine and to ensure that they are following safe work methods and relevant regulations.
3. Resnpoisble for Order Processing support (order processing, customer order verifications & follow up with customer orders)
4. Prepare orders for Planner and follow-up with customers when there are incomplete information or documents
5. Coordination with booking agents or ship operators for status of supply schedule / vessel loading
6. Collaborate closely with the planner to ensure timely supply and corrdination.
7. Tally overall order received at the end of day to ensure all order is not missed out.
8. Ensure all delivery orders are received (arrange dispatch) once job completed and forward to customers as proof of delivery
9. Closing of job orders for billing once job is completed.
10. Handle customer complaints, provide appropriate solution and alternatives
11. Foster long-term, sustainable relationships with customers by maintaining open, transparent and interactive communication, thereby building trust and ensuring customer satisfaction.
12. Other duties as assigned.

Requirements:

• Good communication skills (both verbal & written)
• Capable to work independently and demonstrate a strong work ethic
• Demonstrate a positive attitude, showing flexibility and committment to being a supportive team player
• Able to analyze processes and identifying areas for improvement
• Capable of performing well under pressure during peak periods, and willingness to take on responsibility.
• GCE N Level, O Level or Professional Certificate
• 2-3 years experience in Logistic operations
• Proficient in MS Office

1. To assist in the overall management and technical operations of the Marine Fleet that includes the preparation, review and management of all technical documentation, vessel certificates, maintenance records, compliance records and etc.
2. Providing the necessary administrative support and coordination for any vessel inspections, repairs and docking works.
3. Assist in liaising with customers on technical and operational matters that inclusive of vessel performance, etc.
4. Attending to vessel docking, repairs and surveys when requires and carry out supervision on any contractors' repair / maintenance works on board the vessel.
5. Monitoring the technical status of vessel in term of Class certificates and surveys and ensure that all statutory certificates, equipment certificates, etc, are properly maintained, documented and up to date.
6. To identify and source for technical anoperational supplies required for the vessel/s need. Coordinate with the suppliers for timely delivery to the vessels.
7. Monitoring and controlling of the vessels consumables to prevent unnecessary wastage.
8. To keep track of the vessels LSA, FFA, cargo hoses registry, lifting gears registry and PPE of all shipboard personnel.
9. Appointed as safety committee member to carry out tool-box meeting for all the vessels and attend to vessel inspections.
10. To work closely with the HSE team to ensure the smooth implementation and compliance of company's safety and quality standards.
11. To assist in investigating any defects / failures occurred and reporting all vessel incidents, near misses to prevent and eliminate any potential incidents.
12. To assist in maintaining crew records that inclusive certifications, training, medical checks and coordinating in crew changes.
13. To undertake any other technical related tasks and assignments as and when required.

Job Requirements:

• Some relevant working experience in similar capacity
• A team player and ability to work in a team environment with minimum supervision.
• Ability to speak Bahasa Indonesia (to communicate with crew from Indonesia)
• Possess Class licence will be an advantage
• Must be contactable 24/7 and be available to board the vessels as and when required.
• Proficient in MS Office
• Possess good communication and interpersonal skills

Working Hours: Mon to Fri, 8.30am to 5.30pm

Company Transport: JE MRT

Job Scope:

• Handle invoice matching task; receive, review, and verify all invoices and ensure its accuracy and supported with relevant documents before posting to accounting system.
• Ensure all documents are properly filed and scan to document management system.
• Perform monthly vendors’ reconciliation.
• Liaise with vendor to resolve all discrepancies in relation to billing.
• Prepare payment and submit to superior on time.
• Any ad-hoc assignments.

Requirements:

• With a relevant accounting qualification.
• Minimum 1 year of experience in similar capacity.
• Proactive, good team player, mature and able to work independently.
• Possess adequate skills in Microsoft applications such as Excel and Word.
• Able to meet a tight deadline.

• Position : Publicity/Publications/Marketing Executive
• Location : Jurong East
• Working hours : Mondays to Fridays - 9.00am to 6.00pm.
• Salary (commensurate with experience) : Up to $4000 + AWS + Performance Bonus + 14 Days Annual Leave + Health Benefits
• Duration : Permanent
• Industry : Education/Childcare/Learning Centre

Main Responsibilities:

• Conceptualise, design, and create marketing and events materials both digitally and in print
• Develop and maintain websites, social media, and other online activities
• Build and maintain an effective database for email Direct Marketing (EDM) campaigns
• Track and analyse “Return of Investment” (ROI) on publicity initiatives
• Prepare, design, and create resources for printing (e.g., Learning Resources, Brochures)
• Develop, implement, and optimise digital marketing strategies, including SEO, SEM, content marketing, and email marketing.
• Analyse and report on digital marketing performance using analytics tools, providing insights and recommendations to improve ROI and engagement.
• Create and manage content calendars for digital platforms, ensuring consistent and engaging messaging.
• Assisting in administrative matters
• Other ad-hoc activities assigned

Requirements:

• Min Diploma (desirable in design/ visual communication/ media
• Experienced in Photoshop/Illustrator/Premiere PRO, Wordpress web content management, Email Marketing, Analytics tools (Google analytics, Meta Business Suite)
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description: As a Project Executive in Interior Design, you will be responsible for overseeing the planning, coordination, and execution of design projects. You will manage a team of designers, liaise with clients, and ensure that all projects are delivered on time, within budget, and to the highest standards of quality.

Key Responsibilities:

• Lead and manage multiple interior design projects simultaneously, from initial concept to final installation.
• Develop project timelines, budgets, and resource allocations.
• Collaborate with clients to understand their vision and requirements, providing expert guidance throughout the design process.
• Coordinate with architects, contractors, and vendors to ensure design integrity and successful execution.
• Monitor project progress, conduct site visits, and implement corrective actions as necessary.
• Facilitate communication between internal teams and external stakeholders to ensure alignment and transparency.
• Prepare and present project updates and reports to clients and senior management.

Qualifications:

• Diploma or Bachelor’s degree in Interior Design, Architecture, or a related field.
• 3 years of experience in project management within the interior design industry.
• Strong knowledge of design principles, project management methodologies, and industry standards.
• Proficiency in design software (e.g., AutoCAD, SketchUp, Adobe Creative Suite).
• Exceptional leadership, organizational, and communication skills.
• Ability to manage multiple projects and adapt to changing priorities.

What We Offer:

• Opportunities for professional development and advancement.
• A creative and collaborative work environment.

1. Coordinate with the Operations Team on Inventory Management

2. Conducting a Site Visit to Evaluate the Supply of Rental Materials

3. Developing new accounts for the sale or rental of materials requires a structured approach to identify, attract, and convert potential clients

4. Assisting in the timely and accurate receipt of receivables

5. Other ad-hoc duties as assigned.

Requirement

• Minimum A Level / Local Diploma in any field
• High-level communication and networking skills.
• Good project management skills.
• Excellent interpersonal skills/ good team player

Job Descriptions

• Assist in handling of general admin and accounts activities.
• Assist in time sheet checking of staffs to liaise with HR team in HQ.
• Assist in managing of time attendance and leave records.
• Submission of reports pertaining to absenteeism and leave requests.
• Act as a point of contact for facilities related inquiries.
• Work closely with facilities management team, vendors, and contractors to ensure timely and effective resolution of issues.
• Support the compilation / coordination of maintenance activities, repairs, and service requests.
• Maintenance and upkeep of any documents if needed.

Requirements

• Candidate must possess at least GCE ‘‘N’’ / ‘‘O’’ Level or Higher Nitec or any Higher qualifications.
• At least 3 year(s) of working experience in the related field.
• Proficient in Microsoft Office Applications.
• Confident and Good communication skills.
• Meticulous and able to multi-task and manage work priorities.

5.5 Work Days Week

2 Vacancy : 2 Locations

2 Locations avaialble : Nearby Catholic JC area or nearby dhobby ghaut walk in around 10 to 12 mins from mrt / busstop.

About Metta Welfare Association
Metta Welfare Association, established in 1992, is a recognized social service organization under the Ministry of Social and Family Development (MSF), Ministry of Health (MOH), and Ministry of Education (MOE). As a member of the National Council of Social Service (NCSS), Metta provides a wide range of impactful programmes and has received accolades such as the Singapore Quality Class (SQC) certification and the Charity Transparency Award (CTA).

Our Programmes Include:

• Early Intervention for children with learning challenges.
• Residential and Day Care for adults with intellectual disabilities.
• Rehabilitation and Medical Services for chronic and terminal illnesses.
• Special Education and Youth Employment Support for individuals with mild intellectual disabilities or autism.

Job Responsibilities:

• Identify and develop strategies and workplan to enhance and strengthen the Association’s brand
• Own, plan and manage content on corporate website and all social media platforms
• Plan, adopt and manage content on official social media platforms to ensure currency and vibrancy (eg. Facebook, LinkedIn, Instagram, Telegram)
• Plan, write and edit content for communications and e-newsletter to update donors, volunteers and partners
• Manage external communication effectively to build relationship, brand strength and awareness as well as influence opinions, funders, corporates, Governmental Bodies, community and general public on existing and new programmes or initiatives
• Oversee media relations and plan media events to ensure favorable and targeted media coverage
• Compile content and develop corporate publication such as the Annual Reports for submission
• Develop and update all corporate collaterals such as pull up banners, signages, brochures and display materials
• Assist Corporate Partnership team to organise fundraising and outreach events
• Assist in planning events and other activities
• Undertake any other duties as assigned by Manager and/or Deputy Executive Director

Job Requirements

• Experience: At least 2 years in communications, marketing, or public relations.
• Education: Diploma/Degree in Mass Communications, Marketing, Public Relations, or a related field.
• Skills:
• Strong command of English and Mandarin to facilitate writing, proofreading and translation work with Mandarin speaking associates
• Possess initiative and ability to multi-task and work under pressure and tight deadlines
• Strong in planning and execution of work processes and delivery
• Result oriented, proactive, creative, collaborative, driven and resourceful
• Good interpersonal and communication skills to work well with both internal and external stakeholder.
  

Why Join Us?
Be part of a purpose-driven team, making meaningful contributions to the community while advancing your professional growth in a supportive environment.

You will be supporting the Contracts and Procurement Division (Construction) in the following areas:

• To assist and support on progress payment for consultancy contracts

• To assist in checking of tender evaluation matrix for PQM & QFM scoring

• To assist in checking of Final Account for both construction and consultancy contracts

• To assist in checking finalise Variation Order (VO) and update of VO (request and finalise) in PROMPT

• To assist in checking of Price adjustment of material price fluctuation

• To assist in checking of L&E claims

• To assist in updating and uploading of Extension of Time Request in PROMPT

• To assist in updating/verifying of data in PROMPT

Background in Building or Quantity Surveying

About the Company

Set up as a company doing conservation and building maintenance in 2002, Aegis Building & Engineering Pte Ltd has expanded our services to conservation, preventive maintenance and repairs for buildings and supply of quality and skilled tradesmen for clients comprising hotels, commercial and industrial buildings. Aegis is always on the lookout for new opportunities to grow our business.

We are now moving beyond our comfort zone of B2B into B2C market and provide services to residential homes. We hope to continually lead the future of our industry through setting exemplary standards in the delivery of the best quality and value for money services to our clients.

We are looking for a highly organised and efficient Executive to effectively manage our HR functions. We are seeking a professional who can take ownership of the role and is self-motivated.

Roles and Responsibilities

•⁠ ⁠Perform daily preparation of a full set of accounts (AR/GL), including generating and posting sales and supplier invoices in the accounting system, performing reconciliation and ensuring compliance with all relevant regulations, laws, and reporting requirements.

•⁠ ⁠Prepare and submit statutory reports eg. GST, CPF, IR8A, etc, on a timely basis.

•⁠ ⁠Responsible for accounts receivable and PO functions.

•⁠ ⁠Monitor and analyse project costing and variance.

•⁠ ⁠Manage and monitor cash flow and credit control.

•⁠ ⁠Coordinate and liaise with external parties eg. auditors, tax agents, and government agencies, where required, on finance-related issues.

•⁠ ⁠Perform other duties as assigned.

Company Benefits

· Annual Leave: Enjoy 14 days of paid annual leave in your first year, with an additional day added each subsequent year.

· Birthday Leave: Celebrate your special day with an extra day off on your birthday!

· Performance Bonuses: Benefit from a quarterly variable bonus and an annual bonus based on individual and company performance.

· Education Support: We value continuous learning and offer education support to help you grow in your career.

The Customer Engagement Executive is a non-sales role responsible for post-sales client management.

• Fulfil the appropriate advertising requirements for external and internal clients either via online media or magazines fulfilments.
• Report to Project Manager to fulfil the advertising requirements.
• Support operations by posting up of job advertisements and other online media entitlements, example banners, course postings, course programs.
• Meet deadlines and targets.
• Responsible for the monthly process deliverables and performance standards.
• Assist sales in operations and part of account/project management.

Role Accountabilities:

Clearly detail the objectives and outcomes required of the role.

• Make sure that all fulfillment work is uploaded accurately and on time.
• Meet deadlines and targets.
• Make sure reports are extracted and send out on time, with accuracy.
• Liaising with clients (internal and external) are met with professionalism.

Qualification Requirement (Technical & Experience)

• Preferably prior working experience.
• Possess a strong interest in internet/software industry.
• Responsible individual who is diplomatic and possess strong communication skills.
• Self-starter, fast learner and analytical with a “can-do” attitude