HR Admin Assistant
Roles & Responsibilities
Our company is seeking a highly pro-active and self-motivated HR Admin Assistant (Recruitment centric) who can handle recruitment, training and development, compensation and benefits administration, and employee relations.
Major Responsibilities
1) Career-related programs / fundings / grants
Identify various grants, fundings, career development programs
Document each opportunity, including its purpose, eligibility criteria, contact person, application and fund disbursement process, key deadlines and other details
Compile details into structure format and make it accessible to all
Liaise with hiring managers to educate them on such programs, and collaborate with them on how to hire persons on such programs
Provide guidance to hiring managers on how to leverage the available grants and funding options to enhance their staff's skills and career prospects
2) Career Fairs and Events
Participate in career fairs, recruitment events and internship programs etc to network and build candidate pool
3) Job Posting and Recruitment
Do job postings across various platforms, including government job portals, career websites and social media channels
Understanding hiring needs and each roles' functions and craft job descriptions accurately to avoid job expectation mismatch
Create a job description library accessible to all
4) First-level Screening
Conduct initial screening of job applicants, reviewing resumes and applicants and shortlisting potential candidates
Arrange and conduct preliminary interviews to assess candidates' suitability and fit for specific roles
Arrange secondary interviews for hiring managers
5) Onboarding
Bring successful candidates through a smooth onboarding process, e.g. employment contracts, first day of work, where to report etc
Keeping track of and handle company’s HRMS system
6) Adhoc duties
Input data from HRMS into payroll excel file for payroll computation twice a month
Building and maintaining sales channel e.g. Tiktok, FB, IG, Xiaohongshu
Printing of receipts once weekly
Requirements
Excellent communication and interpersonal skills
MS Office competent and good knowledge of using social media platforms
Good working knowledge of employment law and MOM practices
Able to work fast and accurately
Focused, Organized and meticulous
Ability to work independently and initiate actions without instructions
Able to work under pressure and deadlines
Work location: Aljunied Road (near Mattar MRT)
Mon-Fri 9-6pm
