Total 12,025 Full-time office administrator job vacancies in Singapore

Job Responsibilities:

• Register and schedule appointments for patients
• Assist doctors with administrative tasks and/or simple procedures
• Manage email, phone and upfront enquiries from patients
• Perform cashiering duties
• Provide chaperone assistance to patients
• Ensure overall décor and cleanliness in the clinic

Requirements

• Minimum GCE N Levels/O levels/A Levels/Diploma in any discipline
• No working experience required as on-the-job training is provided
• Good communication and interpersonal skills

Working Hours: 830am- 6pm
Rate: $10/hr

For interested candidates, please send your most recent and updated resume to [email protected]

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Job Scope:

• Prepare monthly and yearly Financial Statements, schedules and reconciliations
• Prepare and liaise with internal and external auditors for statutory and statistical audits
• Prepare and coordinate inputs for budgeting, forecasting and projections
• Monitor the Centre's cash flow
• Ensure records of GST are properly maintained and tracked
  Perform other duties and ad hoc projects as assigned

Requirement:

• Min. Nitec / Diploma in Accounting, Finance field of study or equivalent certification
• Min. 1-3 years of relevant accounting work experience in a Healthcare, Social Service or VWO setting preferably
• Proficient in Microsoft Office applications

Interested applicants, please apply/email your updated CV to [email protected] or WA 91792208 for more information.
We regret to inform that only shortlisted applications will be contacted.

Recruiter's Ref Code: #HHM
EA Personnel No: R21103938
EA Personnel Name: Reina Ng Hwee Min

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Locations: Ang Mo Kio
Timing: 5.5 Days Office Hours

• Perform cashier duties, ensure billing transactions are accurate and correct at all times
• Provide information and assistance on products and prices
• Provide good customer service
• Update product knowledge to provide relevant and correct information to patients/customers
• Stack, maintain and replenish stocks/products
• Ensure the safety / security and housekeeping of shop floor

Job Requirements:

• Min GCE ‘A’ Levels/Diploma in any discipline
• Able to start IMMEDIATELY or on short notice (2 Weeks)
• Possesses good interpersonal communication skills

Interested candidate, kindly send a copy of your resume to: [email protected]


Jessica Fong Zhi Tong [R1879124]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599

Walking distance from Novena MRT

$10 per hour (Perm opening available as well)

• Operates the point-of-sales (POS) systems and cash registers for payment collection, including opening and closing of payment counters
• Assist patients in the use of retail self-checkout kiosks
• Manage daily cash float and be accountable for payments and payment documentation collected
• Reconcile payment/POS discrepancies at end of shift
• Comply to policies for cash handling, refunds, and exchanges
• Assist patients in simple queries relating to bills, payment options
• Assist patients who have activated the retail security system, and investigate the possible causes

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Technician role exists for servicing Packaging & Specialty Plastics business.

• Provides basic technical support to Technical Service and Development Engineers (TS&D) and Technologist Leaders in the preparation and execution of packaging development activities and studies. Provides technical support for product development, application development, technical service, and/or product or process research.
• In this role, you will be using your prior related experience or job-related training to complete routine activities. You will need to have basic technical or administrative skills to follow the established and approved work processes. You will need to understand how these assigned duties relate to other jobs within your workgroup and be able to exchange basic technical information with other team members.
• It is your responsibility to use standard operating procedures and/or analytical/scientific methods to conduct films extrusion & testing. You will be accountable for managing your own assigned workload with no additional supervisory responsibilities. Your performance impacts the quality of your own work as well as your team’s work. You will receive close to moderate level of supervision and guidance in this role.

Responsibilities – Duties, projects, tasks, and activities you would be responsible for in this role:

• Works as part of a team in a laboratory supporting TS&D in developing, screening, and commercializing new products and process.
• Manages and then safely executes laboratory work requests, maintaining and running testing equipment and documenting data.
• Prepares for and independently performs standard and some non-routine procedures using relevant equipment and instruments, for which activities may include sample or materials preparations, equipment setup and/or configurations, and proper handling and disposal of waste materials that may be generated from experimental activities.
• Accurately and reliably records readings and observations using relevant equipment and instruments.
• Acts responsible for safe operation, and routine laboratory maintenance.
• Promptly and effectively communicates issues to Lab Leader to enable or accelerate problem resolution.
• Actively participate in EH&S and work group team meetings to address safety, process improvement, problem solving and other functional topics.

Requirements

• Min NITEC / Diploma in Chemistry, Polymer Science, Mechanical, Electrical, material science or other Related Sciences.
• Min 3 to 4 years of material science / Chemical lab exp / manufacturing industry

Office Hours, Mon to Fri

$3K to $4.5K

West area

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Responsibilities

• Main Duties is Loading and doing quality check for medications
• Responsible for receiving, storing, and dispatching finished products
• Conducting Quality Check for the Medications package received.
• Ensure that customers' orders are picked and packed correctly.
• Responsible for housekeeping to ensure the warehouse is maintained clean, neat, safe, and orderly.

Requirements:

• GCE ‘N’/’O’/’ITE’ or equivalent.
• Able to work under pressure in a fast-paced environment.
• A good team player and cooperate with superiors and co-workers.
• Take ownership of the work assigned.
• Proactive and open to innovation and changes

Working hours:

Part time: Mon- Fri office hours
Full time: Mon- Fri, office hours + alternate Sat, Half day
(830am - 530pm/ Sat 830am to 1230pm)

Temp Salary: $12/hr (no cpf)
Perm Salary: Up to $2500

Transport provided at Jurong & Clementi MRT

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

We are looking for an office manager for a 4 months' contract till end of December 2024. 

Space Management:

• Office Layout Maintenance: Maintain the condition of office space layout to ensure a comfortable and productive environment for employees.
• Locker Allocation: Manage the assignment and relocation of lockers, ensuring that employees have appropriate storage spaces.
• Storage Allocation: Manage the assignment and relocation of shared cabinets, ensuring that teams have appropriate storage spaces.
• Space Optimization: Identify opportunities to make better use of available space, such as through the adoption of hot-desking, open-plan offices, or collaborative work areas.
• Compliance: Ensure that the office layout complies with safety regulations and accessibility standards.

Hospitality Services:

• Reception Management: Oversee the reception area to ensure visitors are greeted professionally and courteously. This includes managing front desk staff and handling visitor logs.
• Client and Guest Services: Arrange for refreshments, meeting room setups, and other hospitality needs for clients and visitors.
• Employee Amenities: Ensure that amenities such as coffee machines, snack areas, and common spaces (eg, Nursing/Prayer rooms, etc) are well-maintained and stocked.

Security and Safety:

• Access Control: Manage security systems, including QR accesses and biometric access controls, to ensure only authorized personnel enter restricted areas.
• Surveillance Systems: Oversee the installation, maintenance, and monitoring of CCTV cameras and other security systems (only as needed)
• Emergency Procedures: Develop and implement emergency response plans, including fire drills, evacuation procedures, and first aid readiness.
• Health and Safety Compliance: Ensure the office complies with first aid health and safety regulations.

Housekeeping:

• Cleanliness Standards: Maintain high standards of cleanliness throughout the office, including workstations, restrooms, pantries, and common areas, etc.
• Cleaning Staff Supervision: Manage the cleaning staff or external cleaning services, ensuring they follow schedules and meet cleanliness standards.
• Waste Management: Oversee waste disposal and recycling programs to ensure environmental compliance and office hygiene.

Storekeeping:

• Inventory Management: Maintain an inventory of office supplies, including stationery, kitchen supplies, and other essential items.
• Ordering and Stocking: Ensure timely ordering and restocking of supplies to prevent shortages. Negotiate with suppliers for the best rates and terms.
• Asset Tracking: Keep track of office equipment and furniture, ensuring they are well-maintained and accounted for.
• Budget Management: Manage the budget for office supplies and equipment, ensuring cost-effectiveness and efficiency.

Repairs and Maintenance:

• Routine Maintenance: Schedule and oversee regular maintenance of office facilities, including HVAC systems, plumbing, and electrical systems, etc.
• Repairs: Coordinate prompt repairs of any office equipment or infrastructure issues to minimize downtime and disruptions.
• Vendor Management: Liaise with external service providers and contractors for maintenance and repair work, ensuring quality and timely service.
• Preventive Maintenance: Implement preventive maintenance programs to reduce the likelihood of equipment failure and costly repairs.

Builder Management Works:

• Construction Coordination: Manage relationships with builders and contractors for any office renovation or construction projects.
• Project Management: Oversee the planning, execution, and completion of building projects, ensuring they are completed on time and within budget.
• Regulatory Compliance: Ensure all construction work complies with building codes, safety regulations, and company policies.
• Quality Control: Monitor the quality of work done by builders and contractors, ensuring it meets the required standards.
• Workspace Customization: Coordinate customizations and modifications to the office space to suit specific business needs and employee requirements.

Events Management:

• Event Planning: Organize events by coordinating with internal and external stakeholders.
• Budgeting: Develop and manage event budgets, ensuring expenses stay within limits by negotiating with vendors for the best rates.
• Venue Selection: Research and secure venues, considering factors like capacity, location, and amenities to meet event needs.
• Logistics Coordination: Oversee logistics, including setup and availability of necessary materials.
• Catering and Refreshments: Organize catering that meets attendees’ dietary needs, ensuring timely delivery and setup.
• On-the-Day Management: Ensure smooth event execution by managing schedules, troubleshooting issues, and coordinating with vendors.
• Post-Event Activities: Conduct evaluations, gather feedback, and handle follow-up tasks.

Vendor Management and Coordination

• Vendor Sourcing: Identify and evaluate vendors for office needs by conducting market research to find those offering the best price, quality, reliability, and service.
• Contract Negotiation: Secure favorable terms with vendors, ensuring clear agreements on pricing, delivery, scope, deadlines, and SLAs.
• Relationship Management: Maintain strong, open communication with vendors to ensure responsiveness, flexibility, and reliability.
• Performance Monitoring: Regularly assess vendor performance, addressing quality, timeliness, and reliability issues promptly.
• Problem Resolution: Serve as the main contact for resolving vendor-related issues, minimizing disruptions to operations.
• Cost Management: Review invoices and statements to ensure accurate billing, consolidating purchases or negotiating discounts where possible.
• Compliance and Risk Management: Ensure vendor adherence to company policies and legal standards, regularly reviewing compliance and mitigating risks.
• Vendor Database Maintenance: Keep an organized database of vendor details, contracts, performance records, and payment history for easy reference and relationship tracking.

We are a small team of 10 Engineers, admins, and drafter team providing Cable detection services.

We are looking for a self-motivated office admin at our company. Our admin will form part of an integrated team and should be comfortable working well with the rest of our engineers and drafter teams.

You should be well versed in using computer software, and willing to learn and improve on the job. Admins must demonstrate attention to detail and be attentive to the job on hand.

Job scope:

- Assist with office administrative task

- Bookkeeping using Xero (no need to have experience)

- Keeping up with payment and progress claims from clients

- Communicating and liaising with clients on their project

- Answering office calls

Requirements:

No experience required (Bonus if you have experience with related work)

O'level/ ITE Certification/ Poly Certification in Business admin related

Only Singaporean/PR

Working Hours:

• Any 5 days work week Mon to Sun, 2 shift pattern (Either 7am to 4:30pm / 12pm to 9:30pm)
• Rostered including weekends and PH

Rate:

• AM - $12/hr, PM $14/hr

Job Description:

• Patients' and Visitors' registration
• Billing and payment
• Appointment scheduling (handling both in and outbound calls, facsimiles, and emails)
• Observation ward monitoring: Preparing necessary medical documents for doctors' review
• Admission and discharge coordination.

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Job Description

• Industry/ Organization Type: Healthcare / Medical (Dental Laboratory)
• Position Title: Administrator / Admin Assistant
• Working Location: Ubi
• Working Hours: 5.5 days (Monday – Friday 8.30 AM to 5.30 PM, Saturday 8.30 AM to 12.30 PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Performance Bonus + Medical & Dental Claims
• Duration: Permanent Role

Key Responsibilities

• Assist with generating sales orders and invoices, filing paperwork, and entering data into the company's system.
• Organize and maintain both physical and digital files.
• Manage office supplies and inventory.
• Monitor deadlines to ensure timely completion, packing, and dispatch of cases.
• Serve as the point of contact for internal and external communications.
• Respond professionally to emails, phone calls, and text messages.
• Ensure that all items and paperwork are correctly enclosed for delivery.
• Coordinate with couriers for next-day deliveries and pick-ups.
• Any other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent
• At least 1 year of experience in an administrative role
• Skilled in basic office software and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68608 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Remuneration:

• $7,000 to $10,000 with Variable Bonus

Responsibilities:

• Lead and manage a team designers.
• Lead project communication, liaising with design, clients, construction, supplier, and contractors’ teams.
• Oversee design and creativity on projects from concept design and space planning to development and presentation.
• Produce concept work using hand sketches and a variety of digital and traditional media.
• Produce and check drawing packages for schematic and detail design stages.
• Attend client meetings independently or with project leader support, contributing to client presentations.
• Source reference material and conduct research to ensure materials and products are fit for purpose.
• Contribute to business development, pitches, proposal writing, and presentations.
• Participate in pitching sales and presentations to potential clients.
• Participate in site measurement, layout planning, and material selection.
• Ensure successful delivery and completion of projects within agreed timelines and budgets.

• Bachelor’s Degree in Interior Design
• Proficiency in AutoCAD, Adobe Photoshop, SketchUp, and Microsoft Office.
• At least 10 years of experience in Corporate Office Interior Design.
• Demonstrated experience in leading a team.

Interested candidates please apply online or send your latest CV to [email protected]

AlwaysHired Pte Ltd

Reg No: R1549345

EA: 24C2293

NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities.

Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified. It is the expectation of the school, that each employee will offer his/her services wherever and whenever necessary to ensure the success of our organisation.

Our School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non‐teaching staff and volunteers to share and uphold this commitment.

Each employee is personally responsible for their own acts of discrimination, harassment or victimisation carried out during their employment, whether or not the employer is also liable. Any attempt to instruct, cause or induce another person to discriminate, harass or victimise a third person will be subject to disciplinary action.

NLCS (Singapore) is looking for an enthusiastic, highly qualified and committed Junior School Office Staff, with an outstanding track record. This is an exciting opportunity to be part of the development of a new school, drawing on the significant educational expertise and resources of NLCS International.

Main Responsibilities:

• Providing administrative support for the VP (Head of Junior School), DH (Head of First School) and DH (Curriculum) including booking appointments with parents
• Providing the first point of contact for day-to-day communication from parents of Junior School students
• Managing Junior School student absence & lateness procedures, including follow-up with parents
• Ensuring that hard copy registers for all Junior School classes are produced each morning for use in the event of an evacuation
• Managing mass communication with Junior School parents
• Providing the communication link between Junior School academic staff and the operations department (catering, security, facilities etc)
• Providing administrative support for:
  • Junior School ticketed events
  • Junior School sports events & fixtures
  • Junior School parent consultations, information days and other parent engagement events
  • Junior School staff meetings & staff briefing
  • Subject specialist teaching staff cover
  • Junior School procurement
  • Junior School trips and visits (booking tickets, arranging transport, etc)
  • Weekday co-curricular activities (CCAs)
• Maintaining Junior School student records/files
• Managing the first school reception area, as an internal reception function

Safeguarding:

• Abiding by the school safeguarding policy and keep abreast of any changes

Qualifications/Skills

• Minimum Diploma and above
• Minimum 3 years’ experience working within a school or other education environment
• Candidates with previous experience in an international school setting preferred
• Available to commence work immediately

IT System Administrator

Our client is seeking a Senior System Administrator to ensure the timely delivery and smooth operation of IT infrastructure and systems within a highly collaborative and agile team environment.

Responsibilities:

• Provide system administration of IT systems including IBM AIX, Linux (Red Hat), Windows, VMware, vCenter, Veeam and Cisco technologies.
• Installation, configuration and implementation of IT systems including sizing and renewal.
• Handle new IT infrastructure project management and manage IT asset inventory.
• Responsible for system management tools, cybersecurity policies and IT compliance and hardening as well as assist with IT audits.
• Monitor and enhance system performance and capacity, identifying trends and implementing improvements.
• Assess and specify requirements for system and IT equipment updates, including installation, setup, configuration, and implementation.
• Provide daily IT support for company network equipment (LAN & WAN), such as routers, switches, firewalls, Wi-Fi controllers, access points, RF handhelds, PDAs, tablets, and printers

Requirements:

• Degree/Diploma in Information Technology, Computer Science/Engineering or related fields.
• At least 3 years of relevant working experience in System Administration of AIX, Linux, Windows, VMware, vCenter, Veeam and Cisco technologies.
• Strong hands-on AIX, Linux, Redhat, Virtual Machine - Lenovo & HP Servers
• Experience in cloud deployment (Azure/GCP) would be an added advantage.
• Team player with good interpersonal and problem solving skills.

Location : West Singapore

Kindly indicate your current/last salary details and your notice period

If the above speaks to you, we’d love to hear from you. Please send in your updated CV to [email protected] (Ezmir, Reg No: R22105085) if you feel there is a fit with your experience and interest. You may forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No: 16S8057

About EPAM

EPAM is a leading global provider of digital platform engineering and development services. EPAM has been expanding in Singapore since 2013 and delivering the best solutions to our customers. As a recognized leader, EPAM Singapore achieved Great Place to Work® Certification in 2023 and is committed to providing our team with inspiring careers.

You will have the opportunity to work with fellow talented technologists and accelerate your career by participating in our numerous upskilling, training, and certification programs. That is why EPAM Singapore was awarded Gold for Best In-House Certification Programmes in the Employee Experience Awards 2023 and Silver in the SkillsFuture Employers Awards 2022 for our efforts in championing employees' skills development and building a lifelong learning culture at the workplace. You can also look forward to developing holistically with the multiracial festivals and various wellness and cultural activities organized by our passionate colleagues here.

Why EPAM?

• By choosing EPAM, you're getting a job at one of the most loved workplaces according to Newsweek 2022 & 2023.
• Employee ideas are the main driver of our business. We have a very supportive environment where your voice matters.
• You will be challenged while working side-by-side with the best talent globally. We work with top-notch technologies, constantly seeking new industry trends and best practices.
• We offer a transparent career path and an individual roadmap to engineer your future & accelerate your journey.
• At EPAM, you can find vast opportunities for self-development: online courses and libraries, mentoring programs, partial grants of certification, and experience exchange with colleagues around the world. You will learn, contribute, and grow with us.

What You’ll Do

• Manage employee and vendor onboarding/offboarding processes according to established procedures.
• Coordinate with contractors and vendors to gather required security clearance information.
• Initiate IT equipment and account provisioning requests.
• Provide administrative support, including scheduling and meeting coordination.
• Collaborate with stakeholders and engineers to ensure project success.
• Assist IT project managers with daily operations.

What Will Make You Shine

• Diploma or degree in any field.
• Minimum 3 years of experience in IT project administration.
• Excellent communication and interpersonal skills.
• Proficiency in handling government security clearance documents.
• Proven experience in government agency projects (preferred).
• Demonstrated ability to manage staff and vendor onboarding/offboarding processes.

How We Hire

Here, we summarize the typical journey to finding a job within EPAM:

• Apply and tell us about yourself
• Go through some standard interviews:

1. General interview with a recruiter
2. Technical interview with our technology experts
3. Manager interview or Offer interview with a hiring manager

• Get ready to join the team

Not sure if you meet all the requirements? No problem. Let’s talk anyway and find out more.

It takes 1 min of application to start the journey with us. Apply now!

Our client is a global F&B chain operator, originally established in Singapore, with a strong presence in Southeast Asia and over 200 employees worldwide. As the company expands, they are looking to hire an Operations Support Administrator.

Successful candidate will be responsible for the following:

Responsibilities:

• Manage office and operational administrative tasks.
• File all F&B and financial documents accurately and on time.
• Reconcile store sales daily.
• Enter store sales data regularly.
• Oversee staff recruitment and conduct interviews.
• Handle MOM work pass issues, including applications and cancellations.
• Arrange basic and refresher food courses for employees.
• Keep records of coaching, counseling, training, leave, and work-related injuries.
• Record shifts and leave accurately and promptly.
• Collect cash bags from stores and prepare checklists.
• Handle cash counting, sorting, and manage cash floats.
• Help with processing the monthly payroll.
• Coordinate F&B promotions and events.
• Perform other general administrative duties as needed.

Requirements:

• Must have 1 year of work experience in any industry.
• Should be a team player with the ability to work independently.
• Must have a positive attitude and be eager to learn.
• Proficient in Microsoft Word and Excel.
• Bilingual in English and Mandarin.
• Singaporeans preferred.

*Interested candidates are invited to send in your Resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Attn: Woo Gu Ming (R24123795)
Cultivar Asia Pte Ltd (MOM EA License: 19C8782)

Job Description

• To work with the CIO to formulate and review strategic asset allocation strategies, while taking into consideration insurance asset liability management requirements and the insurance risk-based capital management framework.
• Work with the risk management group to refine and develop risk management models to evaluate existing portfolio positions and investment strategies.
• Perform evaluation of new investment strategies and to conduct external fund manager due diligence to support the investment objectives of the insurance funds.

Job Requirements

• Minimum Degree in Finance, Economics or related fields.
• Minimum 7 years of relevant experience in portfolio management and reporting.
• Strong analytical and quantitative skills with the ability to interpret and synthesize financial data and market trends.
• Familiar with portfolio risk management processes.

Our client is a metal manufacturer. Due to business needs, they are now recruiting a Office Cleaner. They are located in the West - easily accessible.

Responsibility:

• Dusting and wiping down all surfaces, including desks, tables, and countertops.
• Cleaning and sanitizing restrooms, including sinks, toilets, and floors.
• Emptying trash bins and replacing liners.
• Keeping common areas neat and organized, including break rooms, kitchens, and meeting rooms.
• Ensuring that office spaces are tidy and presentable.
• Ad-hoc duties as assigned.

*Transportation provided at several pick up point

Requirements:

• Min 1 - 2 years related working experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

We are looking to onboard an Executive Assistant to assist the CEO and General Manager.

Galaxy is a subsidiary of the Australian listed company, Steadfast. We are insurance brokers and the brand was established since 1982.

Objectives of the Role:

• Assist and communicate with executives in program management, and initiative implementation.
• Oversee daily operations through collaboration with senior management in the businesses, performing an array of administrative tasks from managing & coordinating appointments, all travel related arrangements (visa, online ticketing and hotel bookings), processing of travel expense claims, and assisting in preparing presentations for meetings.
• Following up with insurers/clients on behalf of the CEO & GM
• Document creation and report writing.
• Organising company events.
• Assist with marketing initiatives and IT implementations
• Track access granted to employees
• Employee onboarding and offboarding
• Assist with billings and certain operational matters
• Handle ad hoc duties and projects as assigned

Requirements:

• Recognised Diploma/ Bachelor’s degree with a minimum of 2 years’ work experience in a similar capacity
• Excellent interpersonal and communication skills (written and verbal)
• Strong organizational and time management skills
• Ability to multi-task and work independently with attention to detail
• Proficient in the various MS Office applications (MS Word, Excel, Power Point, etc) and familiarity with social media platforms
• A team player with a cheerful and positive work attitude
• Ability to start work immediately is an advantage

Our Client is a leading leader in the communications and cyber security sector. They are looking for talents to be a part of their growing team!

Job Description

• Oversee the team including managing of staff administrative matters such as staff's attendance, discipline and arranging of covering staff
• Point of contact for all functions including managing of staff related matters escalated by functions’ heads
• Manage gift declaration and disposal
• Disposal arrangement
• Cost Recovery
• VIP Support Management
• Other administrative support
• Coordinate catering services for VIP and staff
• Manage visitors, rooms and facilities booking for venues
• Event support
• All other administrative support
• Any other ad-hoc duties as assigned

Job Requirement

• Min diploma in any discipline with relevant 5 years of supervisory experience
• Meticulous with details, good communication and interpersonal skills
• Prior relevant experience in procurement or in the job scope would be an advantage
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working Days / Hours

• Mon-Fri, 8.30am – 6pm (1hr lunch break)
• City Hall MRT

Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

• Assist the clinic manager make sure everything runs smoothly in the clinic.
• Provide patients with high-quality nursing care based on their individual needs.
• Handling patients' enquires if any

Requirements

• Minimum a NITEC in Nursing
• Valid SNB/BCLS

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Startup Company
5 Days Work (Mon - Fri)

cryptocurrency trading and investment

Company with great career prospect and environment

Job Responsibilities:

• Provide comprehensive administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence
• Prepare and edit documents, reports, and presentations as needed
• Arrange travel, accommodations, and itineraries for executives
• Assist with the preparation of board materials, meeting agendas, and minutes
• Handle confidential information with discretion and professionalism
• Oversee daily office operations, ensuring a well-organized and efficient work environment
• Manage office supplies, equipment, and facilities, coordinating with vendors as necessary
• Organize and support company events, meetings, and team-building activities
• Serve as the point of contact for office-related inquiries and issues
• Implement and maintain office policies and procedures to improve efficiency
• Assist with onboarding new employees and ensuring they are integrated smoothly into the team.
  Support the HR department with administrative tasks as required

Job Requirement:

• Bachelor’s degree or equivalent experience is preferred
• Ability to work independently and as part of a team
• High level of discretion and confidentiality
• Experience in a fast-paced environment, preferably within the finance or tech industry, is a plus
• Bachelor’s degree or equivalent experience is preferred

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Responsibilities:

• Develop, review, and improve administrative systems, policies, and procedures.
• Lead and supervise daily operations including reception, mailroom operation and office management
• Monitor costs and expenses for the office management functions including office supplies and equipment and prepare budget for office management section
• Handling office renovations
• Work closely with internal stakeholders on matters relating to office management
• Coordinate with landlord and Building Managing Agent (MA) on matters relating to office management
• Spearhead digitization of documents and record management
• Oversee office renovation
• Contributing member in Workplace Safety and Health (WSH) Committee - Develop, implement and maintain WSH plans to ensure continuous improvement in WSH performance and compliance
• Follow up on all outstanding safety-related issues to ensure timely resolution
• Fire warden - To check with landlord/MA when the fire alarm is triggered
• Prepare attendance list for fire drill exercise
• Evacuate the staff during fire drill exercise
• Review and update the evacuation plan as required
• Support human resource operations in the future as part of career advancement
• Handle any other ad-hoc duties as assigned

Requirements:

• Degree in Business Administration or related field with at least 4-5 years of relevant work experience in office management, facilities management, project management

• Ability to handle and communicate with different stakeholders

• Proficiency in Excel, Words and Powerpoint

• Able to think and work independently and as a team member in a challenging environment

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Job Description:

(not limited to)

• Responsible for recruitment needs of various business units
• Shortlisting, screening and interviewing of candidates
• Providing HR advice to line managers
• Collection of documents for salary proposal
• Doing up salary proposal
• Booking of pre-employment check-ups for successful candidates
• Administer LOA signing
• Conduct orientation of new hires on staff benefits
• Any ad hoc duties as assigned

Requirements

• Min. Degree in Human Resource or relevant field of study
• Min 1-2 years of Healthcare HR experience would be advantageous
• Meticulous and proactive attitude
• IT savvy with proficiency in Microsoft Office Skills
• Able to multi-task, work independently and follow through with assigned tasks
• Good communication, presentation and interpersonal skills
• Proactive attitude with eagerness to connect with people

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Drive successful delivery of complex technology projects and programs for the APAC Technology Management Office

As a Lead Governance Manager in the APAC Technology Management Office (TMO), you will drive the successful delivery of complex technology projects and programs that will help reach business goals across the firm. Leveraging your deep knowledge of technical principles, practices, and theories is essential for developing innovative solutions, while simultaneously effectively managing resources, budgets, and high-performing teams. Your strong analytical reasoning and adaptability skills will enable you to navigate through ambiguity and change, ensuring that technology initiatives align with business goals. With advanced communication and stakeholder management abilities, you will foster productive working relationships and influence decision-making to achieve mutually beneficial outcomes. As a subject matter expert, you will contribute to the development of operational plans and risk management strategies, ensuring the highest quality and professionalism in service delivery.

Job responsibilities

• Apply a demonstrated understanding of the impact of regulatory change and engagement on Technology; functioning of governance frameworks; and legal entity structures and operating models to the role.

• Oversee the management of third-party and inter-affiliate (intra-Bank) outsourcing engagements, including materiality assessments and regulatory notification where necessary for APAC locations.

• Manage and uplift of inventory management processes for APAC locations, which provide enabling reference data for the Technology ‘EMR’ (Executive Management Reporting).

• Provide support for the Singapore Senior Technology Officer and Singapore Technology Operating Committee (STOC), in their oversight role for Technology (Incidents, Headline Programs, Risk metrics, key regulatory engagements and change, etc.).

• Support the Senior Technology Officer (“STO”) on Technology updates and escalations to senior committees.

• Engage in location Technology audits and regulatory assessments where input is required on accountable areas (governance framework, outsourcing, inventory management, etc.).

• Develop and execute comprehensive project plans, incorporating technical requirements, resource allocation, and timelines to ensure on-time delivery of technology solutions.

• Identify and mitigate risks, proactively addressing potential roadblocks and implementing contingency plans to maintain project and program momentum.

• Collaborate with cross-functional teams, including engineering, product, and business stakeholders, to define program scope, objectives, and deliverables, ensuring alignment with overall business goals.

• Utilize advanced analytical reasoning to assess program performance, identify areas for improvement, and implement data-driven optimizations to enhance efficiency and effectiveness.

• Champion the adoption of agile methodologies and technical solutions, fostering a culture of continuous learning and innovation within the team.

Required qualifications, capabilities and skills

• Bachelor Degree or equivalent qualifications

• At least 5 years of IT risk management experience or equivalent experience

• Advanced expertise in stakeholder management, with the ability to establish productive working relationships and influence decision-making across cross-functional teams and clients

• Advanced experience in utilizing technical fluency, including knowledge of vendor products and managing vendor relations

• Proven track record of effectively managing resources and high-performing teams in a fast-paced, agile environment

• Demonstrated proficiency in applying analytical reasoning and problem-solving techniques to break down business, technical, or operational objectives into manageable tasks and activities

Preferred qualifications, capabilities and skills

• Experience in IT management and preferably in the financial services sector in a regional or global capacity

• Knowledge of legal entity operating models, Board/Branch committee governance structures and management accountability regimes is preferred

• Experience in facing financial regulators and industry self-regulated bodies is preferred

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=8aee2f704e17045494641cb34930fd1f

• Perform dusting, sweeping, vacuuming, and mopping across all office areas, including workspaces, restrooms, the pantry, walkways, staircases, and outdoor spaces.
• Prepare and serve drinks for visitors; restock pantry items and cleaning supplies; manage inventory; and update the daily job log.

Requirements:

• At least 1 year of working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996