Job Summary:
The HR & Finance Assistant will provide support to the HR and Finance teams by handling various administrative tasks. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment. The individual will assist in payroll, employee record management, financial data entry, and other administrative functions.
Key Responsibilities:Human Resources Duties:
• Maintain accurate employee records (contracts, leave records, attendance, etc.).
• Assist in the recruitment process, including job posting, resume screening, and interview coordination.
• Prepare and update HR documents (e.g., employment contracts and employee handbooks).
• Handle employee onboarding and offboarding processes.
• Support in organizing training sessions and company events.
• Respond to employee queries regarding HR policies and benefits.
• Assist in payroll processing, ensuring timely submission of timesheets and leave records.
Finance Duties:
• Support daily finance operations, including data entry and record-keeping.
• Assist in managing accounts payable and receivable.
• Process expense reports and reimbursements.
• Help prepare financial statements and reports.
• Assist with the preparation of budgets and forecasts.
• Ensure all financial transactions are accurately recorded and filed.
• Assist in the preparation of documents for audits.
Qualifications:
• ITE, Diploma or Degree in Human Resources, Accounting, Finance, or related field.
• 1-3 years of experience in a similar role (HR, finance, or administration).
• Basic understanding of Singapore labor laws and HR practices.
• Familiarity with financial accounting principles.
• Proficiency in Microsoft Office (especially Excel) and accounting software (e.g., QuickBooks, Xero) is a plus.
Key Skills:
• Organizational Skills:• Ability to handle multiple tasks and prioritize effectively.
• Attention to Detail:• Accuracy in data entry and maintaining records.
• Communication Skills:• Excellent verbal and written communication skills.
• Problem-Solving:• Ability to address HR and finance-related queries effectively.
• Confidentiality:• Handle sensitive information with discretion.
• Teamwork:• Ability to work collaboratively with HR and finance teams.
