Location: Changi Business Park

Mon- Fri, 8.30AM – 5.30PM

$2,900 – $3,600+ AWS + VB

Job Description

• Execute a project effectively once a project order is being received
• Have a complete understanding of the requirements of the project and the delivery schedule
• Liaise with purchasing team with regards to the procurement of the items
• Work with various departments to problem solve and mitigate arising issues such as facilitating changes in project requirements in terms of products or the delivery schedule.
• Handle the billing for each project in an accurate manner
• Maintain excellent control on inventory to facilitate timely shipment and delivery, thereby maximising customer satisfaction and minimising cost;
• Plan, schedule as well as coordinate materials availability to meet customer requirements
• Engage in regular meetings with internal departments to review project, production and procurement updates
• Other related duties as required by HOD/ Management

Requirements:

• Recognised Diploma or Degree in any field
• Preferably 2 years' experience in a related customer-facing field (Eg, Customer Service, Order Processing, Sales Coordination, etc)
• Working experience in import/export or related environment would be advantageous
• Working knowledge and experience in SAP system preferred but not a must
• Able to analyse information quickly and accurately
• Excellent planning, communication and problem solving skills with an eye for details;
• Customer service oriented and result-driven with ability to work independently in a fast paced environment.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Ding Xin Er

EA Personnel Reg No: R22106669

Responsibilities

• Content Creation: Assist in drafting press releases, newsletters, and social media posts.
  Develop engaging content to support internal and external communication campaigns.
• Media Monitoring & Reporting: Track and compile media coverage for reporting and analysis.
  Monitor public sentiment and flag key issues.
• Event Support: Assist in organizing and coordinating corporate events, including logistics and communications.
• Administrative Tasks: Maintain and update communications materials and databases.
  Provide general support to the team as needed.

Requirement

• Bachelors in Corporate Communications
• Experience in Social Media content management will be advantageous

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!

Interested candidates, please submit your resume to [email protected]

Alison Chen

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

We are looking for a detail-oriented and highly organized Business Office Administrator to join our day surgery team. The successful candidate will play a pivotal role in managing administrative functions, ensuring smooth operations, and providing exceptional support in a fast-paced healthcare environment. This role requires a strong background in office administration, with specific experience or familiarity with the healthcare industry being highly advantageous.

Job Responsibilities

• Prepare and manage patient documentation, including consent forms, medical records, and appointment scheduling.
• Act as a liaison between clinics, doctors, patients and insurance companies
• Address and resolve patient concerns in a professional and empathetic manner.
• Organize and manage both electronic and physical filing.
• Assist in preparing for and managing audits and inspections.
• Handle billing related tasks, including processing insurance claims, patient payments and managing accounts receivable.
• Assist patients with insurance claims, Letter of Guarantee (LOG), and other financial documentation. Familiarity with Financial Counselling and MediClaim portal is highly preferred.
• Collect payments from patients and manage billing-related matters, ensuring accuracy and attention to detail.
• Assist with accounting duties, including collating bills and invoices.
• Assist with package quotations, cost calculations and data tracking.
• The candidate must demonstrate meticulous attention to detail and ensure zero errors in billing tasks.
• Additionally, to perform any additional duties as assigned by management to support the team and ensure operational efficiency.

Job Requirements

• Diploma or equivalent is required, with a preference for healthcare administration or a related field.
• Minimum of 3 years of experience in an administrative and patient fronting role, with experience in a healthcare or surgical setting preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with healthcare management software.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Keen attention to detail and strong problem-solving skills.
• Ability to work independently and collaboratively in a healthcare setting.
• High level of professionalism and discretion.
• Adaptability and willingness to learn new tasks and technologies.
• Demonstrates initiative and ability to learn quickly.

Working Hours*

• Monday to Friday, 8.30am to 6pm

Senior Advertising & Promotion Executive

5 days work week
10am - 6pm
Bukit Merah
$3200 - $3800

Responsibilities

• Market Research: Conduct market research to gather information on target demographics, consumer behaviour, industry trends, and competitor analysis.
• Content Creation: Assist in creating marketing materials such as social media posts, blog articles, promotional emails, or advertising copy.
• Advertising Campaigns: Support the planning, execution, and analysis of advertising campaigns, which may include online ads, print ads, and more.
• Email Marketing: Help with email marketing campaigns, including list management, content creation, and performance tracking.
• Graphic Design: Create or assist in the creation of marketing materials, graphics, and visuals for various advertising and promotional materials.
• Market Planning: Contribute to the development of marketing and advertising plans, including setting goals and objectives, budgeting, and timeline management.
• Branding: Assist in maintaining and enhancing the company's brand image and identity through consistent messaging and design.
• Learning and Development: Continuously learn about the latest marketing trends and tools, and apply that knowledge to improve marketing strategies.

Requirement:

• Good photography or videography skills.
• Experience in photo or video editing.
• Must be able to use adobe creative cloud
• Must know how to use Xiao Hong Shu, Tiktok, Ads Manager, Shopify, Instagram/Facebook and lastly Wechat
• Bachelor in any related field.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Role Purpose (Why do we need this role?)

The Change Enablement Manager ensures the consistent application of best practice Change Management activities across Programme Management, Business Excellence, Technology and beyond, to drive the realisation of the organisation’s strategic objectives. This role is not only responsible for developing, maintaining, and improving the Transformation Division’s suite of Change Management methodologies, but to also support practical coaching and mentoring, embedding Change Management as a normalised activity, and realising genuine mindset shifts across the organisation. The Change Enablement Manager will positively and constructively challenge our teams to think differently and drive change.

As primarily an enabler for change by supporting peers who will interface with business-facing teams, the Change Enablement Manager is also directly responsible for certain Change Management activities deemed to be of high strategic significance, such as Change Management for certain Transformation related activities, and during strategic reviews of Departments and Business Units.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures
• Ensure that all methodologies developed comply with Swire Shipping’s safety policies and procedures, as well as industry standards.

Methodology Development and Governance

• Develop and govern comprehensive methodologies for Change Management
• Integrate one or more methodologies (such as Prosci, Kotter’s 8-Step Change Model, Lewin etc) into Transformation Division’s way of working to ensure consistency, quality, and scalability in change initiatives delivered.
• Introduce and maintain a suite of documentation, technology and presentation materials.

Change Enablement

• Provide advisory and coaching support to Transformation Division peers (BE, PMO, Technology & SDC) and leaders within the wider organisation, not just on method but on wider Change Management activities such as best practice engagement and stakeholder management strategies
• Peers leading change must feel equipped and empowered to tackle change activities on their own, and have the Change Enablement Manager to provide back-end support
• It is important that the Change Enablement Manager uses their time carefully to ensure that attention is given to the most mission-critical initiatives, and many light-touch interactions can be expected

Change Leadership

• Take direct responsibility for the Change Management of a small number specific complex or challenging transformation projects, at the request of management
• Such situations will require the Change Enablement Manager to demonstrate best practice for Change Management
• The role must be able to demonstrate leadership by constructively engaging with senior leaders to change mindsets and achieve the necessary shifts in perspectives, whilst maintaining rapport.

Training & Community of Practice

• Collaborate with the People Division to deliver Change Management training to key business-facing colleagues
• Engage with external partners to support training and stay updated on industry best practices.
• Create community of practice for embedding Change Management mindset within the organisation
• Lead the development of internal capabilities through training, mentoring, and hands-on guidance.
• Identify skill gaps and offer tailored development programs to enhance Change Management competencies.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

Qualifications & Skills

• Deep Change Management Expertise: Proven experience in Change Management methodologies (Prosci, Kotter, Lewin, Lean).
• Leadership and Collaboration: Strong leadership skills with the ability to mentor teams across the organisation and collaborate with senior leaders to ensure alignment with strategic goals. Ability to challenge the status quo.
• Training and Capability Building: Expertise in delivering tailored training programs, identifying skill gaps, and building organizational capabilities.
• Change Management and Problem-Solving: Ability to guide teams through complex change processes and proactively solve problems, improving methodologies and processes.
• Risk and Stakeholder Management: Strong risk management and stakeholder engagement skills, with the ability to oversee risks and ensure project alignment with organizational priorities.
• 10+ years in Change Management.
• Bachelor’s degree in Business, Engineering, or a related field; advanced certifications (Prosci, Lean Six Sigma etc) highly desirable.
• Experience in leading transformation projects in a matrixed organization, with a preference for experience in the marine or logistics industry.

Role Purpose (Why do we need this role?)

The Senior Project Coordinator works closely with the PMO team and Transformation Division by coordinating project activities, with a particular emphasis on the ‘Fit for Future Programme’. This programme is critical for our ongoing transformation efforts by ensuring our organisational teams are best equipped to address future needs. Through the Fit for Future Programme and other projects, this role will involve regular communication with senior leadership and support the smooth execution of strategic initiatives within the Programme Management team and the broader Transformation Division.

The role will also provide coordination support within the Programme Management team, and more broadly to the Transformation Division, to ensure important project activities are properly coordinated.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures
• Ensure that all project activities comply with Swire Shipping’s safety policies and procedures, as well as industry standards.

Project Coordination and Support:

• Collaborate with senior leaders in the PMO team in planning and executing transformation projects, ensuring that project-related tasks are tracked and monitored efficiently.
• Maintain detailed project documentation, including plans, timelines, budgets, and resource allocation, ensuring all information is accurate and accessible.
• Monitor project milestones and deliverables, providing regular status updates to stakeholders to ensure timely completion.
• Facilitate project meetings by scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items.

Fit for Future Project Coordination:

• Oversee the activities required to ensure the organisation continues to transform into becoming Fit for Future.
• Create and update useful content which reflect the desired organisational structure and design principles which underpin our desired state, as well as in-depth dialogue, analysis and reviews of various Divisions, Business Units and/or Departments.
• Collaborate with senior leaders to align organisational structures with operational effectiveness and strategic goals, updating documentation after key events like acquisitions or reorganisations.
• Embed this into Swire Shipping’s way of working as an annual cycle.
• Create content and reporting to the standard that senior leaders, including the executive leadership team, would expect.

Divisional and Departmental Support:

• Act as coordinator for department or division-wide activities to support the Head of PMO in their Chief of Staff responsibilities
• Provide administrative and coordination support for meetings, activities, and broader CTO division-wide activities.

Risk and Issue Tracking:

• Track and monitor risks and issues related to transformation projects and the Target Operating Model, escalating concerns when necessary.
• Maintain risk registers and issue logs to ensure clear communication and mitigation strategies are in place.

Change Management Support

• Assist in the development and execution of change management plans, ensuring stakeholders are prepared for changes introduced by transformation projects.
• Help coordinate training sessions and workshops to support smooth transitions to new systems, processes, or ways of working.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

• Strong organisational and coordination skills, capable of managing multiple activities and ensuring timely completion.
• Excellent communication and stakeholder management, with the ability to collaborate effectively with senior leadership and cross-functional teams.
• Understanding of business operating models and process mapping, ensuring alignment with strategic goals.
• Proactive problem-solving and analytical abilities, with a focus on addressing project challenges and maintaining operational alignment.
• High attention to detail, ensuring accurate documentation, tracking, and reporting of project activities and risks.
• 3-5 years of experience in project coordination, programme management, or a similar role, preferably within a transformation or business strategy environment.
• Proven experience supporting senior leadership in cross-functional or divisional initiatives.

Role Purpose (Why do we need this role?)

The Senior Project Coordinator ensures that transformation project execution activities run smoothly and efficiently, contributing to the successful delivery of key business objectives. The role will work closely with the project team to create and maintain project documentation, track progress, and provide administrative, logistical and coordination support, primarily for senior members of the PMO team. The role will also be responsible for performing some analysis and reporting activities related to the project.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures.

Project Coordination and Support

• Collaborate with senior leaders in the PMO team in planning and executing transformation projects, ensuring that project-related tasks are tracked and monitored efficiently.
• Maintain detailed project documentation, including plans, timelines, budgets, and resource allocation, ensuring all information is accurate and accessible.
• Monitor project milestones and deliverables, providing regular status updates to stakeholders to ensure timely completion.
• Facilitate project meetings by scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items.

Project Analysis and Reports

• Create initiative-specific materials related to the project, including analysis, research, reporting, and presentations to senior leadership team

Stakeholder Communication and Engagement

• Act as a liaison between project teams, business units, and other stakeholders to ensure clear and timely communication regarding project progress and prioritisation decisions.
• Assist in preparing reports and presentations for senior leadership, providing updates on project performance.

Risk and Issue Tracking

• Support the tracking of project risks and issues, ensuring they are documented and monitored. Escalate risks to the project leads as necessary.
• Help maintain a risk register, ensuring that risks are communicated, and mitigation strategies are implemented effectively.

Change Management Support

• Assist in the development and execution of change management plans, ensuring stakeholders are prepared for changes introduced by transformation projects.
• Help coordinate training sessions and workshops to support smooth transitions to new systems, processes, or ways of working.

Administrative and Logistical Support

• Provide general administrative support to the PMO team, ensuring smooth operation of project-related events, workshops, and meetings.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

• Project Management and Coordination Skills: Highly organised with the ability to manage multiple tasks, deadlines, and priorities simultaneously. Proven ability to maintain detailed project documentation and ensure accurate tracking of milestones.
• Familiarity with Project Management Tools: Proficient in using project management software and tools (e.g., MS Project, Jira) to track progress and maintain records. Knowledge of project management methodologies (Agile, Waterfall) is a plus.
• Effective Communication: Strong verbal and written communication skills, capable of conveying complex information clearly, regularly, and to a wide range of people. Ability to facilitate effective communication between project teams, business units, and senior leaders.
• Continuous Improvement Mindset: Skilled in identifying inefficiencies in processes and suggesting improvements to enhance workflows. Skilled in automating and optimising workflows.
• Stakeholder Engagement: Strong interpersonal skills, with the ability to build and maintain relationships with key stakeholders across the organisation. Experience coordinating cross-functional teams and ensuring alignment with project goals.
• Attention to Detail: Strong attention to detail, ensuring accuracy in documentation, tracking, and reporting. Ability to maintain up-to-date records of prioritisation and project status.
• 2-4 years of experience in project coordination, prioritisation, administration, or a similar support role.
• Experience working in a fast-paced, project-driven environment, preferably within a transformation or technology-focused department, and also in the maritime sector.
• Familiarity with project management methodologies and tools, with experience in supporting complex, cross-functional projects.

Role Purpose (Why do we need this role?)

The Project Manager plays a crucial role in driving organisational transformation by managing the successful delivery of transformation projects that align with the organisation's strategic objectives. These projects can range from technology implementations to process improvements, organisational change, and other business transformation initiatives.

Either managing projects on a standalone basis or under the purview of the Transformation Programme Manager, the Project Manager ensures that projects are delivered on time, within scope, and meet business objectives by coordinating resources, managing risks, and working closely with stakeholders across the organisation. In doing so, you will have made progress towards our transformation journey by delivering quantifiable benefits. You will also have inspired positive change in others by role modelling your behaviours and mindset, accelerating transformation companywide.

Role Accountabilities (What is this role responsible for delivering?)

Safety

• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures.

Project Planning and Execution:

• Develop and manage comprehensive project plans, timelines, budgets, and resources to ensure alignment with transformation goals.
• Execute a variety of projects using suitable project management methodologies and ensure deliverables meet quality standards.

Risk and Issue Management:

• Proactively identify and mitigate risks throughout the project lifecycle.
• Maintain a risk register, escalating issues as needed to ensure project timelines and objectives remain intact.

Resource and Budget Management:

• Efficiently allocate resources and manage project budgets, ensuring financial and resource constraints are met.
• Monitor costs and address variances with coordination between the CTO and finance teams.

Change & Stakeholder Engagement

• Engage cross-functional stakeholders to align project objectives, facilitate collaboration, and ensure smooth communication across teams.
• Provide regular updates to senior leadership and drive continuous improvement through post-implementation reviews, capturing lessons learned to enhance future outcomes.
• Lead transformation initiatives by fostering the adoption of new processes and supporting organisational change efforts, ensuring alignment with strategic priorities.

Key Qualifications & Skills (What knowledge will ensure success in the role?)

Qualifications & Skills

• Project Management Expertise: Strong knowledge of project management methodologies (Agile, Waterfall) and experience managing the full project lifecycle from planning to execution. Experience with IT projects is a plus, as well as familiarity with project management tools (e.g., MS Project, Jira) and certifications (PMP, PRINCE2).
• Organisational and Time Management: Ability to manage multiple projects simultaneously, maintaining timelines, deliverables, and project scope efficiently.
• Stakeholder Management and Communication: Excellent communication and interpersonal skills, with the ability to engage, influence, and manage expectations with stakeholders at all levels.
• Risk and Problem-Solving Skills: Proficient in identifying risks early, implementing mitigation strategies, and resolving issues to keep projects on track.
• Budget and Resource Management: Experience in managing project budgets and resources effectively, ensuring financial and resource constraints are met throughout the project lifecycle.
• 5-7 years of project management experience, preferably in a transformation or technology-driven environment.
• Proven track record of delivering projects on time, within scope, and on budget.
• Experience managing cross-functional teams in a matrixed organizational structure. Experience in the shipping or logistics industry is highly preferred.

Job Description

• Local Driver for Import/Export

• Empty return & empty collection from Depot

• Any other duties as and when assigned

Job Requirement

• Follow job orders given by controller and handle daily container delivery and collection timely, accurately with care and safety

• Report / communicate to controller on job challenges immediately

• Check container external conditions and tally it’s number to ensure all container taken in hand are in good order and conditions

• Return all signed Delivery Order daily to controller

• Perform container clearance to and from PSA / Air cargo complex

• Minimum 1 year experience