Our client, JT group, us looking for a Personal Assistant for immediate vacancy.
Job Overview:
This key role ensures the smooth operation of both corporate and individual client services, covering insurance claims, renewals, business development, event coordination, data analysis, and office management. The ideal candidate will effectively coordinate across departments, manage client relationships, and support both strategic initiatives and day-to-day operations.
Key Responsibilities:
Corporate & Individual Client Solutions (Insurance & Claims)
• Serve as the main point of contact for employees, clients, insurers, and HR.
• Manage the complete insurance renewal process, including coordinating terms, pricing discussions, and premium details.
• Oversee the claims process, ensuring timely communication between insurers and claimants.
• Handle new business quotations, working with various insurers to gather competitive offers and compile comparison tables.
• Maintain and update client and employee information, ensuring accurate records for all insurance matters.
Office Management & Event Coordination:
• Oversee office supplies, pantry inventory, and cleaning schedules to maintain a well-organized workspace.
• Coordinate logistics for corporate events and training sessions, including speaker arrangements, A/V setup, and resource documentation.
• Act as the vendor contact, managing event dates, communications, and stakeholder coordination.
Social Media & Website Management:
• Lead the social media team in creating content that aligns with company objectives.
• Manage and update the company website, collaborating with stakeholders to meet project deadlines.
• Drive creative social media campaigns to strengthen the company’s online presence and engagement.
Calendar & Personal Assistant Duties:
• Manage senior management’s personal and professional calendars, scheduling meetings, events, and training.
• Ensure all appointments and deadlines are handled with accuracy and timeliness.
Data Management & Reporting [OVERSEER]:
• Conduct data cleaning, analysis, and visualization for production and financial reports.
• Implement data automation processes and oversee database management.
• Update TV displays with the latest production figures in collaboration with relevant teams.
Human Resources & Recruitment [ADHOC]:
• Assist in the recruitment process for internships and part-time roles, including resume reviews and interviews.
• Work with department heads to onboard and train new staff on systems and procedures.
• Provide staff performance support, especially in social media, production figures, and office design projects.
We are looking for:
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience in insurance, client management, and project coordination is advantageous.
• Proficiency in data analysis, social media management, and office administration.
