Executive Assistant / Office Coordinator
Altman Solon Singapore is seeking a highly energetic, service -oriented “can do” candidate to provide administrative support to our Senior Management at Director level alongside office management support. This is an exciting opportunity to join a growing TMT firm in a high-impact role, ideal for candidates who thrives in dynamic environments and looking to grow into an Executive Assistant role. The position is based in Singapore.
About us
Altman Solon is the world’s largest strategy consulting firm adviser focused exclusively on Telecommunications, Media, and Technology (TMT). It is also the fastest growing TMT-focused firm, with 14 offices in the Americas, Europe, and Asia-Pacific. Altman Solon’s worldwide team is united in its intellectual curiosity for highly dynamic industries and their contributions to economies and societies around the globe.
Job Brief
We are looking for an EA / OC to provide support to the APAC senior management team and assist in the daily operations of managing the office.
The EA / OC responsibilities are broad and diverse and include scheduling meetings and appointments across multiple time zones, organising travel, greeting visitors, managing supplies and coordinating social events.
We are a fast-growing and dynamic business with a strong culture of solving problems for our clients. Likewise, we are seeking a person that adopts this same attitude as all our staff by finding innovative solution to everyday challenges, "rolling our sleeves up" to get things done and adopting the attitude that nothing is too hard and rather just gets on with it without any fuss.
This position is based in Singapore and reports to the Managing Partner.
Responsibilities:
Executive Assistant
- Meeting planning & appointment scheduling
- Diary management across multiple time zones
- Expense reconciliation
- Inbox management
- Travel bookings
- Interacting with and building relationships with EAs of key senior clients
- Other ad-hoc executive support
Office Coordinator
- Event planning & management - plan in-house or off-site activities, such as industry events, celebrations and conferences
- Order and maintain pantry stock
- Assist in supervising the cleanliness and organization of the office across both levels.
- Coordinate staff training program and help manage the logistics for training sessions
- Finance support - book-keeping procedures, expense management, expense policies, assist Finance Manager as needed
Requirements Experience
Minimum of 2 years’ experience in service-forward industries such as in luxury hospitality, travel and professional services.
IT Systems Proficiency
Technical knowledge or exposure to some of the software platforms and apps used across the company:
- Microsoft Office - Outlook, Excel, Word, PowerPoint
- Windows and/or Mac OS
- Document Management - SharePoint
- Other software apps including MS Teams, HubSpot, SAP etc.
Competencies / Attributes
- Communications - excellent written and verbal communication skills
- Time management & organization - multi-task and prioritize work in a fast-paced environment
- Collaborative - team player, engage co-workers across the company as appropriate
- Stress management - composure in a complex & fast-paced office environment
- Motivated & independent - positive attitude, self-starter, accept responsibility & drive tasks to completion with limited guidance
- Detail-orientation - complete projects & tasks with attention to detail, deliver "zero defect" output
- Problem-solving - creative thinker, "roll your sleeves up" mentality
- Flexibility - adapt to changing conditions, be prepared to do what needs to get done
Education
• Diploma Certificate and above.
• Additional professional qualifications a plus.
