Position: Manager in Accounts & Administration
· Full sets of accounting inclusive of monthly closing of accounts and office administration for Singapore office.
· Full sets of accounting inclusive of monthly closing of accounts for Indonesia office.
· Preparation & disbursement of Salary for Singapore and Indonesia employees & fulfilment of required compliances.
· Income tax and CPF deductions as per the government guidelines and remittances to appropriate authorities.
· Liaise with Indonesia staff for Income tax and social security calculations and remittances to appropriate authorities.
· Maintaining of employee’s data/ Personal records / leave records/ daily attendance etc.
· All matters related to rules/ regulations and HR policies covering all employees.
· Arranging transportation for employees, Hotel/Apartments and Air ticket booking, Visa Application, using Singpass details when required and corresponding Accounting.
· Work permit/EP/ SP etc. and visa coordination to ensure foreign workers are legally working in Singapore along with any extension/ renewal if required.
· Administrative matters/ housekeeping covering the Paya Lebar Office or if office shift on any other location.
· Filing and keeping record of all documents for Statutory and HR matters.
· Preparation of sales invoicing to customers as per instruction from project team.
· Booking of purchase bills & payments to the suppliers for both Singapore and Indonesia offices.
· Book keeping and accounting of petty and sundry expenses (Hard and soft copies) for both Singapore and Indonesia offices.
· Petty cash verifications and disbursements for both Singapore and Indonesia office.
· Keeping track of monthly expenses such as Office equipment/ rents/electricity bills/telephone bills/hired and leased machines.
· Keeping track & accounting of all project site expenses for Guest House rents, electricity etc of the respective sites.
· Complete checking of bills / expenses statements received from project site, passing & accounting thereof.
· Fund Management as disbursed to you in including vouchers, receipts, invoices/bills and any other accounts related documents.
· Monthly bank reconciliations for both Singapore and Indonesia office.
· Follow the instruction/guidance from WOG group offices in respect of Finance & Accounts.
· Preparation of Purchase Orders and its corresponding documents and keep it hand for easy access.
· Inter- Company reconciliation on monthly basis.
· Providing MIS on monthly basis, including Profit and loss, Revenue, AR/AP agings etc.
· Inter-audits of any group company as and when required at discretion of the management
· Preparation for audit works & conduct the required audits.
· Daily dealing with bankers, cash flow management etc.
· Dealing with banks for routine work like deposition of cash/ cheque and withdrawals / transfer of funds as per requirement
· Interaction with bankers by preparing & submitting proposals and all relevant documents for bank finance.
· Interaction with bankers for LC applications as per our approved limits with the bank and co-ordinate for the repayments before the due dates.
· Bankers Guarantee applications as per customers’ requirements.
· Arranging SMEs working capital/loans/ fund —non fund limits etc.
· Any other assignment assigned to you by the Management
Desired Skills:
The candidate will require:
· Degree in Accountancy or equivalent.
· Experience must be between 5 to 10 years.
· High degree of problem -solving skills by application of standard principles, theories, concepts, techniques.
· Highly disciplined, independent and honest.
· Energetic self-starter, with effective problem solving and technical skills.
· Good communication and inter-personal skills and team player.
· Multitasking, result oriented with ability to consistently meet deadline.
· Ability to learn things quickly.
· An achiever with High Moral
· Familiar with ACRA/CPF/MOM and other government portals
· Familiar with Tally accounting software
