Our client is a well-established MNC, market leader in the Engineering industry. They are looking for a Finance Officer (AR)to assist their team for the next phase of their business. They are located in the West.

Responsibilities:

• Full spectrum of AR functions
• Cash flow and invoicing
• In charge of Billing and Collection
• Accounts Receivable aging report
• Assist in audit process annually
• Timely closing for AR
• To finish all the task as assigned and complete all other ad hoc duties as assigned

Requirements:

• Minimum Diploma in Finance or other relevant field of studies
• Minimum 2 years of relevant AR experiences

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Overview: -

• Basic Salary: UP $3.3K + AWS + VB
• Woodlands
• 5 Days (Monday to Friday), Office Hours

Your Responsibilities: -

• Ensure precise documentation of all transactions.
• Oversee all elements of Accounts Receivable.
• Promptly and accurately process Goods Return Notes.
• Reconcile customer collections with bank ledgers and promptly update customer accounts.
• Collaborate with both internal and external auditors as required.

You will need: -

• Min. Diploma / Degree in Accounting
• 3 years experience in accounts and finance

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Job Description

• Industry/ Organization Type: Manufacturer – Fire Protection Equipment
• Position Title: Accounts Executive (Full Set)
• Working Location: Kaki Bukit
• Working Hours: 5 days (Mon to Fri: 9 am - 6 pm)
• Salary Package: Up to $4500 +Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage complete sets of accounts.
• Handle transactions in multiple currencies.
• Conduct monthly bank reconciliations and manage month-end closings.
• Prepare monthly management reports.
• File quarterly GST reports.
• Monitor company cash flow.
• Support daily financial and accounting tasks.
• Other ad-hoc duties that may be assigned.

APPLY NOW!!!

• LCCI, ACCA, or a Diploma/Degree in Accounting.
• Minimum of 2 years of relevant experience.
• Proficiency with MYOB and computer literate.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70139 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Your jobscope surrounds but not limited to:

• Handle partial/full set accounts
• Periodic reconciliation and updating of bank statement
• Preparation of monthly financial reports and schedules
• Processing of export and import documentation and payment after validation of various requirements as per work process in place

Key Responsibilities

1. Financial Management: Prepare and maintain accurate financial records
   Manage month-end and year-end closing processes.
   
   
2. Budgeting and Forecasting: Assist in preparing budgets and financial forecasts.
   Monitor financial performance against budgets and provide variance analysis.
   
3. Compliance and Reporting: Ensure compliance with accounting standards.
   
   
4. Process Improvement: Review and improve accounting processes to enhance efficiency and accuracy.
   Implement and maintain accounting software and systems.
   
5. Team Collaboration: Collaborate with other departments to provide financial insights and support decision-making.
   Provide guidance and support to junior accounting staff, if applicable.
   

Requirements

• Education: Diploma or degree in Accounting, Finance, or a related field.
• Experience: Minimum of 5 years of relevant experience in accounting or finance. Experience in the management and consultation industry is a plus.
• Skills: Proficiency in accounting software and Microsoft Excel.
  Strong analytical and problem-solving skills.
  Excellent attention to detail and accuracy.
  Ability to work independently and manage multiple tasks effectively.
  

• Able to prepare full set of accounts and perform Bookkeeping functions on a monthly, quarterly or yearly basis for different types of companies and businesses
• Able to prepare and compile financial and management reports
• Preparation, submission and filing of GST returns
• Calculation of staff salary and submission of staff CPF monthly
• Having relevant knowledge of corporate and personal tax and handle simple tax computation and able to liaise with IRAS if necessary
• Provide budget for cashflow purposes
• Any other duties/tasks as assigned

The ideal candidate will possess strong interpersonal and organizational skills working as a team player. They should be comfortable with multitasking and be able to budget their resources in order to meet the assigned tasks.

Responsibilities

- General Data Entry Of Transactions
- Handle Partial Accounts, Including Transaction Under AR/AP to ensure transactions are recorded accurately and in a timely manner
- Process and handles Debtors and Creditors billings and payments related matters
- Prepare monthly staff claims
- Handling communications with clients and vendors for accounts payable and receivable
- Assist with procurement and liaising with vendors
- Assist with preparing and collating financial reports and schedules
- Assist in accounts department documentations
- Assist in updating Annual leave and MC
- Any other ad-hoc admin and accounting duties as assigned

Qualifications

- Minimum Tertiary Education
- 2-3 years related working experience
- General understanding of Sales and Projects processes
- Strong written and verbal communication skills in both English & Chinese
- Strong organizational skills
- Proficiency in Microsoft Office
- Preferably with MYOB knowledge and accounts related certification

1. JOB DESCRIPTION

Job Title

Accounts and Admin Assistant

Job Description & Requirements

Education:

• Diploma or Certificate in Accounting, Business Administration, or a related field (or equivalent work experience).

Skills:

• Basic knowledge of accounting principles and practices.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero, or SAP) is a plus.
• Strong organizational and time-management skills.
• Attention to detail and ability to work with accuracy.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.

Experience:

• 1 -2 year experience required; on-the-job training will be provided.

Summary of role requirements:

• Working hours 9am - 6pm, Monday to Friday.
• 3 years or more of relevant work experience required for this role
• Only Singaporeans & PR should apply
• Expected start date for role: Immediate
• Expected salary: $2500 - $2800 per month
• AWS
• Yearly increment provided based on performance

Key Responsibilities

Accounts Support:

• Assist with daily bookkeeping tasks, including data entry, filing, and maintaining accurate financial records.
• Process invoices, payments, and expense claims accurately and in a timely manner.
• Support in accounts payable (AP) and accounts receivable (AR) functions.
• Reconcile bank statements and maintain financial spreadsheets.
• Assist in preparing financial reports, budgets, and other accounting documents.

Administrative Support:

• Perform general office duties, such as answering phone calls, managing emails, and handling correspondence.
• Maintain and organize filing systems for both physical and digital records.
• Order and manage office supplies to ensure smooth daily operations.
• Assist in scheduling meetings, appointments, and travel arrangements for team members.
• Handle HR-related administrative tasks, such as maintaining employee records and assisting with onboarding.

General Support:

• Provide assistance during audits, ensuring all required documentation is readily available.
• Support other departments as needed with administrative and clerical tasks.
• Ensure compliance with company policies and regulatory requirements.

Please send you resume to [email protected] or contact Vik at +65 92378341.

Workplace:

MIWE South East Asia Pte. Ltd.
1 Sunview Road #05-04
Eco-Tech@Sunview, Singapore 627615

Roles & Responsibilities

• Manage the full spectrum of GST accounts and record transaction data accurately.
• Prepare monthly reconciliation, financial reporting, closing statements, and manage AR/AP.
• Reconcile POS system transactions, including cash, bank, and credit card payments.
• Update fixed assets and depreciation records in accounting software.
• Prepare and review supplier payments, ensuring compliance with credit terms.
• Track and verify expenses, cash claims, and card usage submitted by outlet heads.
• Generate and maintain payroll and salary reports.
• Update attendance records, leave schedules, overtime, etc.
• Stay updated on MOM guidelines and implement changes as required.
• Handle general administrative tasks and other ad-hoc duties as needed.

Requirements

• Diploma or Degree in Accounting or related field.
• 3-5 years’ experience managing full-spectrum accounts, preferably in F&B.
• Proficient in English and Mandarin to liaise with cross functional team.
• Meticulous, organized, and able to multi-task efficiently.
• Independent, collaborative, and a good team player.
• Proficient in Microsoft Office (Excel & Word).
• Familiarity with Xero accounting, Zealys payroll, ePOS systems, and credit card portals.
• 5-day work week, immediate or short-notice availability preferred.
• No quota for foreign staff who need for working pass.

The position is responsible for the debtor’s function: processing credit application, invoicing, debt collection, AR cashiering, reconciliations and month end requirements. He/ She must ensure the accuracy of all charges and credits to the various debtor accounts and ensure they are posted on a timely basis. The Accounts Officer will manage the overall credit and receivable collection functions of the hotel in the most efficient manner in order to minimize the no-payment of accounts and potential bad debts. Also, to ensure that the hotel Account Receivable and credit policy and procedure is adhered by relevant departments.

Primary Responsibilities

Accounts Receivable Duties:

City Ledger

• To assess the customer's credit worthiness by research through various available sources and to recommend credit approval or disapproval to the Management.
• Process all Credit Applications, ensuring that the clients are notified promptly and professionally.
• In the AR module, set up AR accounts for newly approved credits and ensure creditors’ details are correct at all times.
• Accountable for the accurate processing of all AR accounts.
• Ensure that all Debtors’ invoices are accurate; all services invoiced supported by a valid guarantee of payment and the room rates correct.
• Check the room rates as reflected in the invoices are in line with the contracted rates accorded to the companies, airlines & agents. Any ad-hoc rates, the head of department has to be aware of the rates given by the sales manager.
• Follow up with Sales & Reservations Department if there is a variance in the room rates charged.
• Responsible for the timely transfer of the invoices to the city ledger and prompt mailing (or emailing) of the invoices to the debtors.
• Assist in dealing promptly with client queries on city ledger account. Answer debtors’ inquiries promptly and effectively.
• Complete a daily summary of all adjustments related to the City Ledger; ensure that it is distributed as necessary and reconciled with a PMS generated report at end of shift.
• Maintain proper filing procedures.

Credit Cards

• Ensure that all credit card transactions are verified for completeness and the accounts formally reconciled on a daily basis.
• Calculate and accurately post credit card commissions.
• Promptly investigate all credit card disputes, liaising with the Front Office and the banks.
• Ensure guest refunds are processed in a timely manner as per the hotel policy; with all supporting paperwork and required authorizations.
• To preform monthly credit card payment reconciliation.
• Ensure the operation procedures are in accordance with PCI-DSS compliances.

Month End

• Accurately process all Monthly Statements, ensuring that they are mailed promptly.
• Ensure that all Month End reports are printed and forwarded to the Director of Finance to prepare the balance sheet reconciliation. 

Credit Control Duties:

Credit Applications

• Process credit applications within 10 working days, ensuring that clients are notified promptly and professionally.
• The credit worthiness of all applicants is formally checked and approval must be received from the Financial Controller. 
• Review the credit worthiness of all existing non-Accor approved clients on a yearly basis.

City Ledger

• Ensure all invoices / statements are issued on a timely basis.
• Monitor the prompt follow-up of all overdue accounts and minimize the recovery delay.
• Implement effective inquiry response procedure for guests and management. 
• Ensure all travel agent commissions are timely processed and paid. 
• Report on monthly accounts receivable ageing analysis and detailed accounts’ ledgers.
• Conduct credit meetings at least once a month.
• Attend Credit Managers Group meetings to keep up to date knowledge of credit risks. 
• Appropriately manage all delinquent accounts, liaising with debt collectors where needed.
• Review and recommend accounts to be written off, providing appropriate documentation.

Guest Ledger and liaison with Front Office

• Liaise between Accounting Department and Front Office.
• Ensure PM accounts are checked on daily basis and transferred to city ledger within 48hrs from the departure date.
• Review the Advance Deposit ledger to ensure all the balances are either current or for future date.
• Inform Front Office Manager of any deviations from policy by Duty Managers, or Front Office Cashiers that may come to his/ her attention.
• Keep a record of accounts receivable, and subsequently issue invoice and statement promptly. Chase payment whenever it is not received on time.
• Ensure guest refunds are processed in a timely manner as per the hotel policy; with all supporting paperwork and required authorizations.
• To be ready and responsible when assigned to perform any other duties as designated by higher management.

Job description:

1. Bookkeeping

2. ⁠Perform Bank Reconciliation.

3. Process payments

4. Compile management and financial reports.

5. Assist in Financial Auditing

6. ⁠Process Payroll and manage Recruitment process

Salary will commensurate with experience and qualifications.

Requirements:

1. At least 2 years in working full sets jobs scope in accounts and HR duties

2. Diploma holder and above

3. Flexible and willing to explore and learn new things

4. Proficient in Microsoft office and standard accounting system

5. Remuneration payout will base on working experience

DUTIES AND RESPONSIBILITIES:

Reporting directly to the Director of Finance. the incumbent will be responsible for managing of overall credit and receivable collection functions of the hotel in the most efficient manner in order to minimize the non-payment of accounts and potential bad debts. He will be responsible for but not limited to the following duties:

• To be responsible for the efficient and effective operation of the Credit & Account Receivable section.
• To ensure that the hotel credit policy and procedure is adhered to in all departments.
• Responsible for developing and maintaining credit relationship with customers, banks the industry, credit organizations and others for the purpose of obtaining and exchanging credit and financial information.
• To be ready and responsible when assigned to perform any other duties as designated by higher management.

JOB REQUIREMENTS:

• At least 5 Year(s) of working experience in the related field is required for this position
• Preferably Manager specialized in Finance - General/Cost Accounting or equivalent
• Have good communication skills in written and spoken English
• Result and detail-oriented and be proactive
• Possess professional disposition with good communication and interpersonal skills

Overview: -

• Basic Salary: UP $3.3K + AWS + VB
• Woodlands
• 5 Days (Monday to Friday), Office Hours

Your Responsibilities: -

• Ensure precise documentation of all transactions.
• Oversee all elements of Accounts Receivable.
• Promptly and accurately process Goods Return Notes.
• Reconcile customer collections with bank ledgers and promptly update customer accounts.
• Collaborate with both internal and external auditors as required.

You will need: -

• Min. Diploma / Degree in Accounting
• 3 years experience in accounts and finance

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

You will assist the Accounts Manager in overseeing the Accounts Payable functions.

Duties & Responsibilities:

• Oversee AP function
• Verify and post invoices accurately into the accounting system
• Review invoice postings to ensure accurate coding of accounts
• Prepare payment proposal with supporting documents
• Resolve account variances
• Monitor the AP Aging report
• Manage invoice processing and AP-related queries
• Reimburse employee claims
• Other accounting related tasks assigned by reporting officer

• Position : Accounts Assistant (Simple Duties - Accounts Payable) - NO EXP REQ
• Location :Cantonment Road (Nearest MRT- Outram Park)
• Working hours : 5 days work week: Monday-Friday 8:30-5:30
• Salary (commensurate with experience) : Up to $3500 + Performance Bonus
• Duration : Permanent
• Industry : SHIPPING (FREIGHT)

Main Responsibilities:

• Input invoices received from Local Vendors
• AP invoice EDI
• Check and tally monthly Export/Import/General Expenses submitted by Agents against Tariffs and Rates in Company’s system.
• EDI monthly reports into system after reports checked and in order.
• Arrange payment or receipt to/from agents.
• Obtain and compile Estimates and Certificates from Disbursement account and tally to invoices raised for Recovery of 2.5 / 5 years test for the company
• Ad hoc tasks as and when required

Requirements:

• NO EXPERIENCE WELCOME - Training provided
• Advanced / Higher Ite / Graduate Diploma in Accountancy
• 1 years of relevant working experience in similar position is an advantage
• Strong in accounting entries and analytical skills

Email to: [email protected] or call me at: 6398 5689 for more information.

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on Linkedin: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Associate Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description

• Industry/ Organization Type: Event Organiser
• Position Title: Admin cum Accounts Executive
• Working Location: Robinson Road
• Working Hours: Monday – Friday, 9.30 am – 6 pm
• Salary Package: Basic Salary up to $2,300 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Manage general administrative tasks.
• Organize and save account data in shared folders.
• Communicate with vendors and suppliers for quotes.
• Handle documentation and simple processing tasks.
• Assist with company events and transportation arrangements.
• Prepare customer credit limit reports.
• Arrange cheque deposits and courier services.
• Enter supplier invoices into SAP.
• Send monthly Statements of Account and reminder emails.
• Prepare payments and transfers via online banking.
• Monitor and follow up on client billings and vendor payments.

APPLY NOW!!!

• Minimum Nitec in Finance, Accounting, or Business Administration (or equivalent).
• At least 1 year of relevant experience is a plus.
• Proficient in Microsoft Excel and email platforms like Gmail.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70472 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: 3-month Accounts Assistant
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD2600
• Duration: 3 months contract

Key Responsibilities

• Manage Accounts Receivable and Accounts Payable.
• Prepare and manage weekly and monthly invoicing for customers.
• Submit AR transactions through the customer online portal.
• Prepare monthly statements of accounts.
• Investigate and resolve customer queries.
• Handle staff reimbursements.
• Provide backup support to team members as needed.
• File and scan documents.
• Willing to take on additional tasks as assigned by the Finance Manager.

APPLY NOW!!!

• Min. ITE in Accountancy
• Min. of 1 year of working experience in a similar role
• Familiar with Autocount is a plus
• Able to start work on short notice

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68573 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

The Company

A well-established multinational company in the engineering sector is seeking to hire a Senior Accounts Executive.

The Role

The role involves managing comprehensive account sets, corporate and individual taxes, GST filing, and more. Responsibilities also include month-end closing, report submissions, and handling various assigned duties. The individual would be required to interact with auditors and prepare the necessary documents for the year-end audit. Additionally, assisting business groups with accounting-related matters would be a key part of the role.

Your Profile

A Diploma/Degree in Finance or its equivalent is required. Prior experience in using SAP and managing full set of accounts are important.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13136730, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Mon - Thurs: 8:30 a.m. - 6 p.m

Fri: 8:30 a.m. - 5:30 p.m

Duties and responsibilities of the job

• Process accounts payable invoices matching and verifying with purchase orders, delivery Orders/goods receipts via Esker procurement system

• Ensure accounts payable invoices, petty cash and staff expenses claims are accurate and properly coded via Prosoft.

• Ensure GST recognition is incompliance with IRAS e-Tax Guide.

• Generates electronics (online) payments to vendors, ensure cheques are authorized and in line with Group Policy and processes.

• Verify vendor creation forms with necessary documents required for New Vendor creation in ERP system according to Group Policy.

• Prepare and update vendors’ reconciliation on a monthly basis.

• Handling and resolving internal and external vendors’ inquiries and issues.

• Clear and reconcile unallocated payments in ERP systems promptly.

• Ensures completeness of balance sheet schedule on a monthly basis including reconciliation of payments, monitor accounts to ensure payments are up to date.

• Assist in AP month end closing and annual audit schedule (AP related).

• Other ad-hoc duties as required and/or assigned.

Skill Required

• Independent, analytical and have a positive working attitude.

• Proficient in accounting software and Microsoft Word and Excel.

• Have sense of urgency.

• Good time management and comfortable to work in fast-paced environment with high voluminous transactions to meet deadline.

• Good team player with good communication and initiative.

• Performed detailed work with accuracy and speed.

Education and Experience

• LCCI/ CAT/ ITE in Accountancy.

• At least 1-2 year(s) of working experience in handling AP matters.

• Autoline system experience is an advantage.

Overview: -

• Basic Salary: UP $3.3K + AWS + VB
• Woodlands
• 5 Days (Monday to Friday), Office Hours

Your Responsibilities: -

• Ensure precise documentation of all transactions.
• Oversee all elements of Accounts Receivable.
• Promptly and accurately process Goods Return Notes.
• Reconcile customer collections with bank ledgers and promptly update customer accounts.
• Collaborate with both internal and external auditors as required.

You will need: -

• Min. Diploma / Degree in Accounting
• 3 years experience in accounts and finance

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Job Description:

As an Accounts Assistant, you will be responsible for maintaining the client’s full set of accounts (Sales, Purchases, General Ledgers, journal entries, fixed assets schedules, accrual & prepayment schedules, bank reconciliation for clients’ bank accounts and management reports).

You will also be responsible for invoicing, preparing GST reports and/or any other reports required by the clients and authorities in a timely manner.

Although it is a WFH arrangement, at times, you may be required to travel within Singapore to different working places at client’s office. Hence, willing to travel independently to client place is preferable.

Job Requirements:

• Diploma or Degree in Accounting or equivalent with 1 to 3 years working experience.
• Experience in Xero preferred. Experience in other accounting software are welcome to apply if they meet the other requirements.
• Able to take initiative, work independently and as a team.
• Accuracy and attention to detail.
• Good time management and prioritising workload.
• Able to multitask and handle multiple clients.
• Perform other ad-hoc assignments that are assigned by management.
• Fluent in English. Ability to speak additional languages is a plus.

Other information:

• Part-time / Flexible working hours
• Location: WFH / Client Office
• Conversion to Full-time WFH in future

Job Overview:

We are looking for a highly motivated and skilled individual to fill the dual role of Accounts Executive cum Quantity Surveyor. The ideal candidate will have a strong background in accounts management and quantity surveying, effectively handling financial and project-related responsibilities. This role combines financial operations, project monitoring, and tendering, requiring excellent analytical, organizational, and communication skills.

Job Requirements

• Strong Accounts background and Quantity Surveying knowledge.
• Proficient in MS Office and Accounting Systems.
• Able to work independently and under pressure.
• Excellent communication and negotiation skills.
• Diligent, meticulous, precise, and organized.
• At least 1 year of relevant experience.

Key Responsibilities

Accounts Management

Accounts Payable:

• Input data of inventories, invoices, and vendor details into the Accounting System.
• Ensure invoices match delivery orders and payments are issued promptly.
• Generate payment vouchers and issue cheques.
• Record payments into the Accounting System and maintain proper documentation.

Accounts Receivable:

• Generate invoices based on certified payments and follow up with clients for timely collection.
• Maintain proper documentation and records for AR matters.

Financial Reporting:

• Generate weekly Work-in-Progress (WIP) reports detailing revenue, COGS, labor costs, and other expenses.
• Prepare GST quarterly reports, Form C-S/C submissions, and liaise with auditors for statutory compliance.
• Assist in wage distribution and manage petty cash/reimbursements.

Quantity Surveying

Tendering for Projects:

• Analyze costs, prepare tenders, and submit quotations aligned with client specifications.
• Maintain client relationships through follow-ups and provide necessary documents like catalogues and company profiles.
• Proofread tender contracts and advise management on questionable clauses.

Monitoring Projects:

• Obtain feedback and progress reports from project teams.
• Ensure timely submission of progress claims and justifiable certification of payments.
• Apply variation charges for discrepancies between tender and approved drawings.
• Track project expenses and Accounts Receivable.

Finalizing Projects:

• Generate final project reports summarizing man-hours, COGS, and operating expenses.
• Finalize payments, track retention amounts, and record completed projects for future reference

Administrative Duties/Others

• Generate weekly management reports on progress claim status, WIP, and Accounts Receivable.
• Perform ad-hoc duties assigned by management.
• Maintain neat and systematic bookkeeping practices.

Reports to Generate:

• Quotation/Tender Summary and Master List.
• Weekly Work-in-Progress Reports.
• Progress Claim Status and Accounts Receivable.
• Final Settlement Reports for Completed Projects.

Office Location:

• Algas - Blk 5042 Ang Mo Kio Industrial Park 2, #01-515- S(569545)
• Valcan - 6 Ubi Road 1, Wintech Centre, #08-14, S(408726)

Job Responsbility

• Manage AP/AR/GL functions for assigned accounts, ensuring accurate and timely entries.
• Reconcile financial discrepancies and resolve account queries efficiently.
• Review and verify invoices for accuracy and compliance with company policies.
• Ensure all invoices are supported with approved documentation and processed in line with financial procedures.
• Schedule payments in accordance with due dates while ensuring sufficient cash flow for operations.
• Monitor cash flow requirements and alert management of potential issues.
• Handle internal and external queries related to invoices, payments, and other financial matters promptly and professionally.
• Prepare monthly reconciliations of vendor statement accounts.
• Generate management accounts, ensuring accuracy and compliance with financial standards.
• Process purchase order (PO) requests and verify adherence to procurement policies.
• Collaborate with procurement teams to resolve discrepancies or compliance issues.
• Perform month-end and year-end closing activities, including preparing journal entries and accruals.
• Ensure accuracy in reporting and compliance with accounting standards during the closing process.
• Support internal and external auditors by providing required documents, schedules, and clarifications during audits.
• Assist in finance-related system implementation projects.
• Conduct user acceptance tests (UAT) and provide feedback to improve system functionality.

Job Requirement

• Diploma in Finance/ Business/Accounting with minimum 3 years of relevant experience.
• Proficiency with Microsoft Office applications, i.e. Microsoft Excel and Word and SAP system.
• Experience with Excel Pivotable and Vlookup is advantageous.
• Able to multi-task in a dynamic and fast-paced environment
• Highly motivated, meticulous and organized
• Strong communication, interpersonal and analytical skills
• Adaptable and versatile

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

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We regret that only short-listed applicants will be notified.

Damien Sim Zheng Hao

Registration No: R23115938

EA License No: 12C6253

Job Description:

• Keep a record of accounts receivable, and subsequently issue invoice and statement promptly. Chase payment whenever it is not received on time. Control exposure to bad debt losses
• Reply to all the customers’ inquiries relating to the payment terms and request for special billing.
• Responsible for timely and accurate billing of all group master accounts.
• Responsible for posting daily City Ledger payments, and balancing of the daily audits. Process all advance deposit refunds and credit card refunds.
• Follow all hotel policy and procedure pertaining to the Accounts Receivable and Credit Policy.
• Assist in the verifications of credit worthiness of existing debtors and new credit requests, in particular the system of reference and substantiation of a debtor's standing.
• Investigate customer's credit worthiness by research through various available sources and to recommend credit approval or disapproval to the Management
• Handle all credit requests and queries from in-house guests. Set and continuously review credit limits for both In-House Guests and City Ledger Account.
• To check that the invoices collected are reflected correctly in the Daily City Ledger Posted.
• Report in the Opera system in terms of amount billed, guest name & account no. Transfer all the invoices from Front Office data to its respective accounts from the Opera system.
• Invoices must be signed by the guest except for travel agents & airlines whereby the room rates are confidential. For travel agent & airlines, vouchers covering the period of stay should also be attached to the invoices.
• Supporting checks such as outlet bills, laundry bills, room service bills & others must be attached to the invoices. If not, the officer will have to find the supporting documents from the income audit department.
• Follow up with Sales & Reservations Department if there is a variance in the room rates charged. As for the meeting & function bills, the officer has to check with the Catering Sales Dept.
• Validate all commission requests before handing over to AP for payment process. Ensure that the rates given to guests are commissionable, taking note any shortage of stay, cancellations or no-shows before approving the commission.
• Daily reconcile all credit card payments against Opera and post the corresponding credit card commission and bank charges timely.
• Understand and check that ALL Rewards are billed to and paid by Accor accurately and timely.
• Check the validity of PM rooms and follow up to clear the PM rooms on a daily basis.
• Maintain proper filing procedures & file documents into the correct folders.
• Any other ad-hoc tasks being assigned by the management.

We are representing our client, an established agricultural enterprise with core business activities in China, to look for an Accounts & Admin Executive to provide support to the regional and local Accounting Teams and handle general office administrative work.

Job Responsibilities

• Accounting Co-ordination: Track and coordinate financial transactions and reports to support regional and local accounting teams.
• Accounting Documentation: Prepare and file financial documents.
• Office Management: Maintain and organize office supplies, equipment, and records. Ensure the office environment is tidy and functional.
• Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate appointments. Arrange travel and accommodation as needed.
• Communication: Handle phone calls, emails, and correspondence. Serve as a point of contact for internal and external communications.
• Document Management: Prepare, proofread, and edit documents and reports. Maintain accurate filing systems, both electronic and paper.
• Meeting Support: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Administrative Support: Assist with data entry, report generation, and other administrative tasks. Provide support for on-going projects as needed.
• Customer Service: Greet and assist visitors and clients. Address inquiries and resolve issues in a professional manner.

Requirements

• Diploma in Business Administration, Accounting, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and accounting/book-keeping software.
• Excellent organizational and multi-tasking skills.
• Strong written and verbal communication abilities.
• Ability to work both independently and collaboratively in a team environment.
• High level of accuracy and attention to detail.
• Strong problem-solving skills and the ability to think critically and resourcefully.
• Proficiently bilingual in English and Chinese (to communicate with Chinese speaking stakeholders).