• Processing travel expenses and reimbursements for Managing Director

• Assist delivery coordinator to ensure deliveries are fulfilled and delivered to customers on time.

• Maintain and update company's website

• Responding to emails and other correspondence to facilitate communication and enhance business processes

• Taking notes and dictation at meetings

• Working with senior management to initiate new projects and assist in various processes

• Performing general office management (e.g Addressing staff feedback, managing of staffs leave)

• Monitoring and maintain sufficient stock for office supplies consumables e.g., stationery, pantry items

• Organizing , scheduling and supporting meetings and events, including taking minutes of meetings where required

• Managing calls, emails, mails, courier services and attending to visitors

• Maintaining filling of hardcopy documents and keeping proper record of the respective softcopy

• Handling all office- related matters and documentations

• Issue and process sales orders
• Generate, check and file packing list, invoices and delivery orders
• Generate credit/debit/replacement note and sales report
• Liaise with customers regarding sales enquires
• Update web order, check inventory and ordering office supplies
• Any other adhoc duties

Requirements:

• Min GCE 'N' Levels
• 1 year relevant experience
• Working Hours: Mon-Thurs (8.30am-6pm), Friday (8.30am-5.30pm)
• Location: Jurong East
• Salary: Up to $2400
• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

Are you a creative thinker with a passion for marketing? Do you thrive in a dynamic, fast-paced environment where no two days are the same? If so, we want to hear from you!

We're seeking a talented individual to join our team as a part time Marketing Assistant, where you'll play a pivotal role in shaping and executing our marketing campaigns across various channels.

What You'll Do:

• Assist in the creation and execution of marketing campaigns across various channels, including digital, social media, and traditional channels.
• Conduct market research to identify trends, competitors, and customer needs to inform marketing strategies.
• Manage and update content on the company website, ensuring accuracy and relevance.
• Collaborate with the design team to create visually appealing marketing materials, including brochures, flyers, and digital assets.
• Monitor and analyze the performance of marketing campaigns using analytics tools, providing insights and recommendations for improvement.
• Support the planning and coordination of events, trade shows, and other promotional activities.
• Assist in the development and execution of email marketing campaigns, including list management and content creation.
• Maintain a comprehensive understanding of industry trends, emerging technologies, and best practices in marketing.
• Provide administrative support to the marketing team, including organizing files, scheduling meetings, and handling communication with external partners.

What You'll Bring:

• Bachelor's degree in marketing, business, or related field preferred.
• Strong written and verbal communication abilities.
• Ability to generate innovative marketing ideas.
• Capability to manage multiple projects and deadlines.
• Attention to detail, ensuring accuracy in marketing materials.
• Familiarity with social media, email marketing, SEO, etc.
• Capacity to interpret marketing data and metrics.
• Ability to collaborate effectively within the APAC team.
• Willingness to learn and adapt to evolving marketing trends.
• Prior marketing experience or internships are beneficial.

Don't Miss Out on This Exciting Opportunity!

Fresh graduates and internship opportunities are welcome! If you're ready to kickstart your career in marketing and be part of a dynamic team, apply now by submitting your resume and cover letter. We can't wait to meet you!

Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.

Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.

Plan, implement, execute and oversee all aspects of an event.

Process purchase orders and perform acceptance, in a timely and accurate manner.

Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.

Support on related reporting and administrative duties, interface with vendor regarding products and services needed.

Meet project deadlines as assigned. Coordinate and execute meeting logistics and event.

Support new business processes by conducting research as well as drafting credentials and proposals. Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate.

Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities.

Other responsibilities as assigned by superiors.

Working hours 8.30am~5.30pm; Alternate Saturday work 08.30am_12.30pm

Working location : Pioneer and Tuas

· To handle all Work Permit-related matters ie application/renewal/cancellation/replacement of Work Permit etc

· To handle workers’ matters ie training arrangements, prepare contracts, home leave arrangement, dormitory administration, worker insurance, petty cash submission, etc

· To liaise with government authority ie MOM pertaining to worker matters

· Strong communication competency

· Strong problem-solving skill

· Basic knowledge of accounting

· Other ad-hoc admin duties

· Prepare management reports and monthly reporting

· Prepare GST reconciliation and submission of GST return quarterly

· Liaise with a tax agent, auditor, and company secretary

· Assist in group reporting and other ad-hoc tasks as assigned by superior

Job Description:

• Administer purchase requisition, quote and purchase order documents and processes.

• Source for materials and new vendors & contractors , to negotiate for competitive prices, identify potential, effective and reliable Prepares and maintain all purchasing document.

• Ensure timely delivery of raw materials to meet the project schedule, follow up on outstanding orders

• Updates and maintain the approved vendor list (AVL).

• Responsible for supplier assessment / qualification.

• Responsible for the assessment of RoHS compliant for any new material to be purchased.

• Responsible for ISO documentation, review and revision working with internal team.

• Responsible for purchasing related documents filing system complying to company ISO system requirements.

• Responsible for good receiving, GR entry, and coordination delivery to sites.

• Comply with all Quality, Environmental, Health, Safety and Security policies and procedures of the Company.

Qualifications/Requirements

• Minimum with two years’ experience in purchasing or logistic / purchasing environment / Graduates without experience are welcome to apply.

• Efficient, good organisation and communication skills.

• Motivated to work in challenging, fast paced, and result-driven environment.

• Knowledge in ISO 9001 & ISO 14001 QEMS is preferred.

Summary:

The role function provides administrative support to the HR Department. The incumbent will help to coordinate the day-to-day operations. Provide full support of HR functions including office administration work and any other HR activities.

Job scope:

• Administer staff attendance, leave benefits and staff welfare such as handling of employees
• Assists in employee queries regarding HR claims, benefits, and procedures.
• Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
• Coordinate the medical examination process, including the preparation and distribution of health forms.
• Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
• Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
• Assist in Hotel and Travel bookings including proforma invoice verification & payment arrangement
• Plan and coordinate recreation and events activities such as team-building, D&D, townhall and projects as assigned
• Company's vehicle road tax and insurance renewal
• To manage outsource vendors on office cleaning services including ensuring cleaning services provider provide the service in accordance to Office expectation
• To conduct sourcing, evaluate & Request for Quotation for HR and Admin related requisition from suppliers

Job Requirements:-

• Diploma/ Degree in Business Administration/ Human Resource Management
• Min. 4-5 years of relevant working experience, preferably with manufacturing environment
• Familiar with Singapore employment law
• Good interpersonal and communications skills
• Able to work independently and take initiatives
• Must be reliable, meticulous and a good team player
• Able to start within short notice is an advantage

Interested applicants, please send your resume to [email protected]

Position: Accounts & Admin Assistant

Roles and Responsibility

This role requires individual to work independently and reports directly to the board of director within a growing SME. The individual will be responsible to manage financials for the group of companies.

Prompt execution in accounts payable, accounts receivables, payments, monthly progress claims, intercompany reconciliations and year-end financial closings.

The roles and responsibility notwithstanding the following:

- Ensure timely closing and accuracy of financial statement and management accounts

- Assist in Monthly reporting, schedules etc

- Assist in preparation of Full set of accounts and project monitoring including analysis of management accounts

- Handle daily accounting operational functions

- Responsible for full spectrum of Accounting Payable & Receivables

- Support in the month end and year end closing of accounts

- Prepare monthly financial reporting with necessary analysis

- Manage intercompany balances schedule and billing

- Preparation of GST reporting and submission

- Handle financial report

- Perform administrative and coordination work for finance related matters

- Handle AP/AR related matters during Audit

- Any other ad-hoc duties assigned

Prerequisites:

- Ability to produce accurate and quality work within tight deadlines

- Minimum Diploma in Accountancy or higher

- Minimum 2 years' working experience in full set of accounts

- Ex Auditor experience are welcome to apply

- Proficiency in Microsoft Excel, Power Point and Word

Kindly send your CV to [email protected]. Thank you for your application!

We are seeking a dynamic and organized individual to join our HR team. In this role, you will be responsible for supporting various HR and administrative functions to ensure smooth operations within the organization. Key responsibilities include assisting with recruitment activities, managing employee records, coordinating training programs, handling administrative tasks such as managing office supplies and facilities, and providing general HR and administrative support as needed.

Key Responsibilities :

• Assist with recruitment activities, including job postings, screening resumes, scheduling interviews, and coordinating the hiring process.
• Maintain accurate and up-to-date employee records, including personnel files, attendance records, and HR databases.
• Coordinate training programs and workshops for employees, including scheduling sessions.
• Handle administrative tasks such as managing office supplies, coordinating maintenance of office facilities, and processing invoices.
• Provide general HR and administrative support to the HR team and other departments as needed.
• Assist with special projects and initiatives as assigned.
• Assisgnments by senior management as and when required.

Qualifications:

• 1-2 years of experience in HR and/or administrative roles is preferred.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high level of accuracy in work.
• Ability to work independently as well as part of a team.

JD: Processing of invoices and packing of goods for delivery. Data entry of invoices and receipt payments.

Inventory control and office cleanliness.

Work place is at 152 Paya Lebar Road, near to Macpherson MRT.

5 days week, 9- 5.30pm.

Preferably able to work independently alone in office.

Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.

Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.

Plan, implement, execute and oversee all aspects of an event.

Process purchase orders and perform acceptance, in a timely and accurate manner.

Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.

Support on related reporting and administrative duties, interface with vendor regarding products and services needed.

Meet project deadlines as assigned. Coordinate and execute meeting logistics and event.

Support new business processes by conducting research as well as drafting credentials and proposals. Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate.

Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities.

Other responsibilities as assigned by superiors.

Working hours 8.30am~5.30pm; Alternate Saturday work 08.30am_12.30pm

Working location : Pioneer and Tuas

Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.

Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.

Plan, implement, execute and oversee all aspects of an event.

Process purchase orders and perform acceptance, in a timely and accurate manner.

Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.

Support on related reporting and administrative duties, interface with vendor regarding products and services needed.

Meet project deadlines as assigned. Coordinate and execute meeting logistics and event.

Support new business processes by conducting research as well as drafting credentials and proposals. Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate.

Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities.

Other responsibilities as assigned by superiors.

Working hours 8.30am~5.30pm; Alternate Saturday work 08.30am_12.30pm

Working location : Pioneer and Tuas

Working Location: Jurong West

Part-time job (Work for half day, 2 to 3 times per week)

Responsibilities

• Ad-hoc data entry, filling & admin duties

• Other ad-hoc administrative duties as assigned

Requirements

• Able to adapt quickly in a fast-paced environment.

• Working knowledge of MS office, proficient in Excel

• Knowledge of Navision System is an added advantage

• Willing to learn & possess a positive working attitude

Remuneration:

• Basic Salary: SGD 1200 - SGD 1500 (depending on experience)

• Working hours: 8.30am-12.30pm / 9am-1pm (arranged by company)

Jobscope:

· Providing administrative and documentation support to the sales team

· Read and understand orders – to ensure it can be fulfilled smoothly.

· To ensure orders are placed correctly and timely.

· Keep track the delivery status of orders regularly to avoid late penalty.

· Respond effectively and efficiently to customer’s inquiries.

· Follow up with factory about the delivery schedule and documentation

· Maintain & update filing and database system regularly.

· Support day-to-day operations – Prepare Proforma Invoice, follow up deposit/advance payment, shipping instruction and shipping documents.

· Prepare and apply of Certificate of Origin

· Any other ad-hoc duties as required.

Requirements

· Min GCE 'O' / 'A' Level

· Meticulous, responsible and positive attitude

· Billingual - English & Mandarin.

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and elderly care services to meet the growing needs of families and their dependents. Building on more than five decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home, and home personal care providers in Singapore. We also offer other services for seniors such as active ageing centres, community support for vulnerable seniors, and a sheltered senior group home. In addition, we run a chain of dental clinics and a family medicine clinic.

RESPONSIBILITIES

As the Assistant Manager, Finance Transformation, you will be a key player in implementing automation initiatives, including Robotic Process Automation (RPA), to optimize and automate financial processes for NTUC Health Co-Operative Ltd. Reporting to the Senior Finance Transformation Manager, you will work closely with cross-functional teams to drive strategic changes, process improvements, and system automations within the finance, procurement, and risk functions.

Main Job Tasks and Responsibilities:

• Implement automation initiatives, including RPA, to enhance efficiency and accuracy in financial processes.
• Collaborate with cross-functional teams to identify and capitalize on opportunities for process improvement and automation within the finance function.
• Work closely with IT and stakeholders to implement and optimize financial systems, ensuring alignment with business objectives.
• Develop and maintain relationships with key stakeholders, including finance team members, IT professionals, and external consultants.
• Provide guidance and support to finance staff during the transition period of process changes and system implementations.
• Maintain updated documentation of all process and system flowcharts.
• Conduct regular assessments and reviews to ensure ongoing efficiency and effectiveness of financial processes.
• Stay updated on industry best practices, emerging technologies, and regulatory changes to inform continuous improvement efforts.

• Bachelor's degree in Finance, Business, or a related field. Advanced degree or professional certifications (e.g., CPA, CFA) is a plus.
• 5+ years of experience in process improvement, transformation, and automation.
• Proven track record of contributing to successful finance transformation projects.
• Knowledge of financial systems, ERP implementations, and emerging technologies in finance.
• Analytical and problem-solving skills with a strategic mindset.
• Excellent communication and interpersonal skills, fostering collaboration across departments.
• Ability to manage multiple priorities in a dynamic environment.
• Proficiency in relevant financial software and tools.

Key Competencies:

• Leadership in Transformation: Ability to inspire change, fostering a collaborative and high-performing work environment in the transformation journey.
• Strategic Communication: Strong verbal and written communication skills for effective collaboration with team members and other departments in the context of transformation projects.
• Analytical Thinking for Transformation: Proficient in analyzing financial data, identifying trends, and proposing transformative improvements.
• Agile Adaptability: Ability to adapt to changes in technology, processes, and industry regulations with agility and resilience.
• Integrity in Transformation: Demonstrated commitment to ethical financial practices and maintaining confidentiality, particularly in the context of transformation initiatives.

This position offers an exciting opportunity to contribute to the dynamic field of finance transformation while fostering personal and professional growth. If you are a forward-thinking professional with a passion for automation and process optimization, we invite you to apply and be a part of our dedicated team.

Responsibilities:

The Administrative Assistant is a critical member of the support staff and provides personalized secretarial and organized administrative support to the organisation in a professional and timely manner.

In this role, you will be primarily involved in the overall secretarial and administrative support for the organisation and serve as the point of contact between the organisation and internal/external clients.

Administrative Function

■ Receive incoming calls and emails; take message; respond appropriately and route correspondence to the appropriate staff member.

■ Receive clients, guest and service providers at the office

■ Opening and distribution of incoming mails

■ Assist residents with booking of estate facilities via phone, walk-in or web portal and collect/handle payments and/or deposits

■ Issuing of application form for resident’s move –in and move-out, renovation, access card, remote controls etc and prepare invoice and collect payment when necessary

■ Applying/ opening/ lodging/transferring/renewing of estate’s account e.g. Utilities, broadband, phone, bank account.

Document Management

■ Assist in compiling AGM/EOGM documents

■ Print, label and envelope AGM/EOGM documents timely

■ Copy and file AGM/EOGM documents accordingly

■ Prepare and arrange documents for change of bank signatories

■ Update season parking and car park list and provide the list to estates accordingly

■ Maintain AGM Master List file to ensure the AGM/EOGM dates are accurately capture and make changes when necessary

■ Prepare and arrange documents for change of bank signatories

■ Prepare, print, send-out, filing of circular, letter, S47, etc

Payment and Invoice Management

■ Keep track of deposits and return/release deposits when due

Ad-Hoc Duties

■ Arrange with vendors for collection of payment cheques

■ Contact tenants/owner for payment of outstanding parking fees

■ Assist to fold, post, distribute and filing of billing statements

■ Any other duties assigned

Requirements:

■ Diploma or above

■ Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

■ Full knowledge of office management systems and procedures

■ Basic bookkeeping and math skills

■ Exemplary planning and time management skills

■ Organised and able to work independently

■ Strong interpersonal, organisational, people management skills

■ Ability to stay calm and on-task in high-stress situations

■ Ability to multitask and prioritize daily workload

■ Discretion with personal and confidential information

■ Fluent in English & Excellent communication skills

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking to hire a Informatica Admin Support. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

ROLES AND RESPONSIBILITIES

• Accountable for overall Informatica Support delivery for GIC project
• Manage and Drive all the client meetings independently
• Provide regular and proactive status reports to Client on Informatica tickets
• Work with Junior resource in the team and ensure all Informatica support tickets/assigned actions are delivered on time and with good quality.
• Should be able to articulate the incidents/business impact and work confidently with Informatica Vendor and Infrastructure teams to resolve the issues.
• Manage and guide junior resources.
• Maintain Runbooks /Standard operating guides and manuals.

Skillset:

• Informatica Power Center and Designer Tools
• Server Admin Support Unix/Linux
• Informatica Upgrade Support (Good to have)
• Good Attitude and Communications
• Team Management
• Tableau knowledge (Good to Have)

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected] .Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS

Consultant Name: Keerthana Ramakrishnan

Avensys Consulting Pte Ltd

EA License 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy.

• MNC
• 5-day work week
• Proven sales experience in Food/FMCG industry

Our client, a leading quality food provider and wholesaler, is looking for an experienced leader to join their growing business as Assistant Sales Manager (Retail Channel).

RESPONSIBILITIES:

Customer Management

• Deliver an exceptional account management experience for retail grocery channel customers.
• Monitor and report on all customer activities and asset performance; including assets, sampling drives, new product launch performance, POS and shelf-space performance and promotional activity.
• Prepare and present business reviews that highlight category performance in-store, challenges for joint attention and opportunities for future growth.
• Ensure all invoice queries have been responded to on time and that the customer account is maintained within payment terms. Where invoices are unpaid, follow up with the appropriate customer representatives to have overdue invoices receive the necessary attention.

New Business Development

• Range expansion for existing brands including additional shelf space and new product listing.
• New brand placement where there is an opportunity for material sales in the grocery channels.
• Develop new customer opportunities in physical retail channels.
• Prepare and present new business proposals to modern trade channel customers; including where appropriate product and price submissions, trade marketing and promotions.

In-store Execution

• Drive in-stock execution and activation across all customers through the merchandiser team.
• Ensure planograms, stock weight, stock turn and promotional display presentation are executed as per the agreed plan per customer.
• Execute Promoter Sampling program in stores.

Trade Promotion

• Propose and align promotion plans with retail customers which have been developed by brand principles and Channel Development Manager.
• Provide input into trade promotion concept and creative that aligns with managed accounts brand identity and target customer base.
• Monitor and report on promotional results and ROI, sharing with customers and brand principals.
• Ensure all trade spending is compliant with the approved process and claims process on time. Respond to any trade spend queries from principals immediately.
• Manage promotion budgets and resources per retail customer to drive productivity and sustainability.
• Monitor competitor activity in key accounts, providing insights and feedback to the team and brand principles that support effective market response.

REQUIREMENTS:

• Diploma/Bachelor Degree in Business, Marketing, or related disciplines
• Minimum 3 to 5 years of relevant experience in Sales/Key Account Management
• Proven sales experience in Foodservice/Food/Beverage/FMCG industry
• High competence in stakeholder management

OTHER INFORMATION:

• Location: West
• Working hours: Monday to Friday, Office Hours
• Salary: Salary will commensurate according to experience & qualifications.
• The Company strives to achieve employee satisfaction and provides a conducive working environment, attractive incentives, and remuneration to all staff.

HOW TO APPLY:

Interested candidate, please submit your updated resume in MS WORD Format to Florence Pang Rou Jing (R23118044) :

Email – [email protected]

or call your Friendly Consultant, Florence at 6590 9906 or WhatsApp 8655 6810 for a confidential discussion.

Please click “Apply Now” button to submit.

Please indicate the below information in your resume:

• Current & Expected salary

• Reason(s) for leaving

• Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

• Data entry into the ERP system for account receivables and payables
• Verify and process supplier's invoices and arrange for payment upon Management's approval
• Process claims through petty cash or bank transfer for reimbursement
• Record and process bank receipts
• Prepare and record the daily sales of retail shops
• Prepare monthly bank reconciliations
• Maintain proper filing system to ensure smooth documentation
• Assist in month-end closing
• Prepare weekly and monthly reports
• Support Account Department for other ad-hoc tasks

Support project teams in various project phases of projects from planning to delivery. This could entail helping with documentation, minutes, task tracking, etc.

Support the project teams in project related events/meetings, including security clearance and/or project/site clearance for staff and contractors.

Plan, implement, execute and oversee all aspects of an event.

Process purchase orders and perform acceptance, in a timely and accurate manner.

Co-ordinate and work closely with suppliers to ensure timely deliveries of goods and information to internal stakeholders.

Support on related reporting and administrative duties, interface with vendor regarding products and services needed.

Meet project deadlines as assigned. Coordinate and execute meeting logistics and event.

Support new business processes by conducting research as well as drafting credentials and proposals. Participate actively in internal and client meetings, offering knowledgeable observations and suggestions; maintains self-awareness and professionalism to ensure contributions are appropriate.

Maintain self-driven passion and actively develop knowledge of client issues and related industry trends, establish relationships with key opinion leaders, participate in industry networking events and inform team leaders of potential new business opportunities.

Other responsibilities as assigned by superiors.

Working hours 8.30am~5.30pm; Alternate Saturday work 08.30am_12.30pm

Working location : Pioneer and Tuas

Duties:

• Assist on-site supervisors and managers in technical and servicing management
• Input technical details into the computer system and expedite service response with supervisors
• Maintain accurate stock control records in the database
• Prepare weekly and monthly reports
• Update organization chart, attendance, and manpower list
• Ensure effective filing and scanning of documents
• Undertake any other duties as directed by immediate superior

Requirements:

• Minimum GCE N-Level
• 5.5 working days/week
• Able to work independently and possess good team spirit

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Full time Working hours: Mon to Fri, 9am to 6.30pm

Job Duties:

• Documentation and filing
• Assist the Director of Business Development in terms of daily operation
• Any other duties assigned by Supervisor/ Department
• Well written and spoken English
• Able to work fast and with a sense of urgency
• Very proficient in Microsoft Excel, Word and Outlook
• Comfortable with staircase (move between 4 floors)

Job Description & Requirements

•HAVE experience in ACMV Project Administrative

•Day-to-day admin function of the department

•Answering phone calls related to project enquiries

•Coordination and communication between HOD and project team

•Provide administrative support for project managers, engineers and to various inter departments.

•Preparation of quotations, OMM, Testing and commission report required by project team

•Follow up on invitation for minor work tender and Request for quotation (RFQ)

•Maintain documents archiving system for hardcopies and filing into server

•Assist to monitor project costing and budget

•Manage schedule meetings for project team

•Other add-hoc duties and responsibilities when required

Roles and Responsibilities

1. Assist with daily manpower planning and deployment for project sites

2. Prepare weekly and monthly forecasts based on site requirements

3. Manage and allocate off days and leaves for security officers in accordance with the Employment Contract

4. Compliance to all regulatory requirements

5. Coordinate and communicate with other Operations Executives on resource requirements

6. To highlight any grievances raised by officers immediately to the Head of Operations and HR

Recommended Attributes

1. Problem-solving mindset with good communication skills

2. Prior experience in manpower planning and deployment will be an added advantage