Admin assistant

5 day week

8:30 to 5:30

Medical and dental Benefits

Admin Duties

Issue DO, Billing/ invoicing

Stock take / housekeeping

Job Description & Requirements

• Provide technical services to the maintenance and troubleshooting of the different security, mechanical and electrical systems as company’s product
• Attend and carry out Fault Finding and Diagnosis of systems breakdowns, both on a mechanical and electrical basis, with a focus on providing high levels of service and response times
• Follow Preventive and Corrective Maintenance work schedules to specified standards and procedures and maintain all relevant written records as applicable
• Attend to any operational and maintenance issues
• Maintain records of breakdowns and repairs in compliance with ISO standards
• Assist in project related activities that includes deployment, installation and testing
• Assist in planning standby duties and implementing better strategies for improvement of maintenance operation
• Be available for on call and stand by duty procedures and other responsibilities required
• To follow all company business operation and SOP at all times
• Participate actively in Health Safety and Environment programs and activities in order to achieve Company’s KPIs, ISO 14001 objectives and target. Proactively rectify any abnormalities, unsafe acts or unsafe situations and report to supervisor accordingly
• Maintain high standard of housekeeping at all times
• Any other operational and maintenance duties as assigned by Supervisor

Qualifications:

• Diploma / NITEC in Electrical, Electronics or IT related disciplines
• Minimum 1 year relevant working experience with project background
• Preferably with knowledge in Security Systems (CCTV, Card Access, Intercom, Barrier System)
• Prefer to have Class 2B / 3 Licence
• Independent yet able to work as a team
• Able to converse well and effectively with stakeholders

About H&B

Brand Custodians. Community Builders. Event Innovators.

H&B is an immersive storytelling and edutainment group that brings people closer to each other and to their passions through shared experiences. H&B has curated unique event campaigns and groundbreaking exhibitions that seamlessly blend arts, culture and technology. These include the Fullerton Concours d’Elegance, Southeast Asia’s first-of-its-kind premier celebration of the automobile, and Dale Chihuly: Glass in Bloom, Dale Chihuly’s first major garden exhibition in Asia amid the COVID-19 pandemic. H&B also organised the highly-raved Van Gogh: The Immersive Experience, the first in Southeast Asia. Today, H&B looks to bring its brand of ingenuity and originality to the rest of Asia.

Hustlers wanted!

The Role:

• Assist and support the Exhibition Producer accordingly.
• Conduct internal stakeholders training for the rollout of new Meetings, Incentives, Conferences and Exhibitions (MICE) events.
• Coordinate with internal stakeholders on the requirements related to the design of marketing collaterals.
• Define parameters for the conduct of market research to identify industry and market trends for the development of Meetings, Incentives, Conferences and Exhibitions (MICE) event strategies.
• Develop Meetings, Incentives, Conferences and Exhibitions (MICE) event strategies in alignment with insights from market research and organisational analysis.
• Develop overall Meetings, Incentives, Conferences and Exhibitions (MICE) event mix and strategies.
• Develop pricing strategies in adherence to Meetings, Incentives, Conferences and Exhibitions (MICE) event strategies.
• Develop proposals to incorporate creative methods to deliver content and enhance user experience.
• Enforce corporate governance measures.
• Evaluate how the latest technology trends can be leveraged to promote innovation in product and customer experience.

Preferred Attributes:

• You are acquainted with the ability to connect and establish yourself to get the event up and running.
• Ability to work across content, sales, marketing and operations teams.
• To simultaneously manage a multitude of strategies across portfolios.
• A team player
• Confident, with the ability to travel extensively and a can-do attitude.

• Provide technical services to the maintenance and troubleshooting of the different security, mechanical and electrical systems as company’s product.
• Provide IT support activities such as Software/OS patching and Software backup for servers and PC
• Assist to provide technical services to the maintenance and troubleshooting of the different security, mechanical and electrical systems as company’s product, such as CCTV, card access control systems and cable pathway systems (Conduit, Cable tray and Rack).
• Attend and carry out Fault Finding and Diagnosis of systems breakdowns, both on a mechanical and electrical basis, with a focus on providing high levels of service and response times.
• Follow Preventive and Corrective Maintenance work schedules to specified standards and procedures and maintain all relevant written records as applicable.
• Attend to any operational and maintenance issues.
• Maintain records of breakdowns and repairs in compliance with ISO standards.
• Assist in project related activities that includes deployment, installation and testing.
• Assist in planning standby duties and implementing better strategies for improvement of maintenance operation.
• Be available for on call and stand by duty procedures and other responsibilities required.
• To follow all company business operation and SOP at all times.
• Participate actively in Health Safety and Environment programs and activities in order to achieve Company’s KPIs, ISO 14001 objectives and target. Proactively rectify any abnormalities, unsafe acts or unsafe situations and report to supervisor accordingly.
• Maintain high standard of housekeeping at all times.
• Any other operational and maintenance duties as assigned by Supervisor.

Qualifications:

• Diploma or NITEC in Electrical, Electronics or IT related disciplines
• Minimum 1 year relevant working experience with project background
• Preferably with knowledge in Security Systems (CCTV, Card Access, Intercom, Barrier System)
• Possess Class 3 manual driving license or having own motorbike for high accessibility
• Committed and willing to perform standby duties when called upon
• Independent yet able to work as a team

• Organize and schedule appointments and meetings
• Develop and maintain a filing system
• Order office supplies
• Research and creates presentations
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Knowledge of office management systems and procedures
• Administrative Writing Skills
• Proficiency in Microsoft Office
• Microsoft Office Skills

• MNC, 5 days, East/Central
• $3200 - $3500, AWS, bonus, flexi-benefits
• Friendly environment

Summary:

The role function provides administrative support to the HR Department. The incumbent will help to coordinate the day-to-day operations. Provide full support of HR functions including office administration work and any other HR activities.

Job scope:

• Administer staff attendance, leave benefits and staff welfare such as handling of employees
• Assists in employee queries regarding HR claims, benefits, and procedures.
• Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
• Coordinate the medical examination process, including the preparation and distribution of health forms.
• Create and manage employee profiles within the appointed panels/ system.
• Ensure accurate and up-to-date information for employees claims processing.
• Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
• Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
• Assist in Hotel and Travel bookings including proforma invoice verification & payment arrangement
• Plan and coordinate recreation and events activities such as team-building, D&D, townhall and projects as assigned
• Company's vehicle road tax and insurance renewal
• To manage outsource vendors on office cleaning services including ensuring cleaning services provider provide the service in accordance to Office expectation
• To conduct sourcing, evaluate & Request for Quotation for HR and Admin related requisition from suppliers
• To be responsible for rental, purchase and maintenance of office equipment

Job Requirements:-

• Diploma/ Degree in Business Administration/ Human Resource Management
• Min. 5 years of relevant working experience, preferably with manufacturing environment
• Familiar with Singapore employment law
• Good interpersonal and communications skills
• Able to work independently and take initiatives
• Must be reliable, meticulous and a good team player
• Able to start within short notice is an advantage

Interested applicants, please send your resume to [email protected]

• Update accounts receivable and issue invoices timely and accurately.
• Update accounts payable and perform reconciliations timely and accurately.
• Assist with reviewing of expenses.
• Assist with AP/AR Function.
• Update financial data in databases to ensure that information will be accurate and available immediately when needed.
• Assist with other accounting projects as assigned.
• Other ad-hoc duties as assigned.

* To Prepire project documents and control incoming and outgoing documents

* To control project materials and order

* To arrange project team works

* Record staff working hrs and prepare salary

* Record staff training

* also monitor project cost

* Monitor foreign staff pass expiry and renewal

* materials control and order according to project requirement

Required, at least 2 to 3 year exprence

Depoloma or degree required

- full time admin assistant needed

- Handle incoming and outgoing correspondence, including emails, letters, and phone calls

- General data update, filing; asst manager

- Application for foreign work pass & arrange the course

- Assist in financial administration tasks, such as invoice processing, expense tracking

- Help maintain a safe and healthy work environment by assisting in safety documentation and compliance.

Responsibilities:

• Attend to salesperson's enquiries and generate quotations
• Processing and issuance of cover notes
• Assist customer on their renewals
• Attend phone enquiries
• Record keeping in database
• Batching of insurance docs to Insurers

Requirements:

• Having General Insurance certificate (BCP, PGI, ComGI) is advantageous
• Min GCE O level

To Apply, kindly click on the "APPLY NOW" button.
We regret to inform that only shortlisted candidates will be contacted.

Staffking Pte Ltd (20C0358) | Jonathan Tan (R1440473)

Job Description

Assist and support the admin & operations

Job Requirements

- Use of computer (MS excel, words, powerpoint)

- Moving and transporting of goods

- Preparing documents

- Packing of goods

- Managing store and stocks

Responsibilities:

• Supervise HR team to provide strong support in business partnering on human capitalization
• Monitor the function's financial inflow and outflow against allocated budgets and forecasts
• Competent in Job redesign, reviews, policy making & HR processes to attract & retain talents
• Administer HRM system (Payroll, CPF contribution & levies), defence against security breaches and use of corporate or staff confidential and sensitive information
• Well versed and knowledgeable with employment Act, statutory rules and regulations
• Participate in government claims or grants, workmen compensation and incident reporting.
• Champion organisational values and cultivate desired culture with other senior business leaders and stakeholders
• Lead the talent agenda by overseeing the development and strengthening of the talent bench strength to a build high performance workforce, ensure business continuity and sustainability.
• Manage labour relations to achieve work harmony and progress towards organisational goals
• Take charge in rolling-out employee engagement activities to motivate employees to deliver superior performance in fulfilling organisational requirements
• Organize and arrange theoretical training sessions for employees under the Group of Companies
• Performance management: Set up, organize and manage employee appraisal
• Compensation and benefits administration
• Policy development and implementation of human resources programs

Qualifications and Skills:

• Bachelor's Degree/Professional Degree
• At least 5-7 years in the relevant HR field is required
• Outstanding communication skills: clear and structured, high level of emotional intelligence, talent in presentation skills and convincing power.
• Meticulous, committed and takes initiatives.
• Resourceful, good team player, good attitude and able to multi-task.
• Ability to work independently in a fast-paced environment.
• Preferred from manufacturing industry and Singapore PR/Singaporean

Assistant Cook Job description

The assistant cook will prepare meals and follow establishment recipes. Duties include preparing ingredients, adhering to the restaurant menu, and following food health and safety procedures. Cook, clean, assist other cooks and staff and deliver food in a fast-paced environment. Work may include operating a grill, oven, or fryer. Previous experience in a team environment and various cooking methods preferred.

That prata master need to play as multitasking role, candidate must be ready for flour mixing as well as making prata

Duties and Responsibilities

• Setting up, cleaning, and organizing work stations

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Roti prataflour mixing

• Making Varieties of RotiPrata (egg prata, Bananprata, coin prata,etc.,)

• Making Varieties of Dosai (Masaladosai, Ravadosai,Plaindosai, specialdosai,Geedosai. etc.,)

• Making Chappathi and Chappathi flour mixing

• preparation of south indian& north indian curies

• Taking orders from wait staff or computerized system

• Cooking order according to food health and safety standards

• Recommending ideas for specials or seasonal dishes

• Handling multiple food orders at one time

• Monitoring multiple food orders as new orders arrive

• Dressing order for presentation

• Ensuring each guest order has the correct food and sides

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

• Assisting other cooks in preparing food or helping other team members when needed

Requirements and Qualifications

• Ready to work any shift

• Able to work in a fast-paced environment

• Able to multitask, prioritize, and manage time efficiently

• Physical endurance to stand for an entire shift

• Self-motivated and self-directed

• Works well as part of a team and on individual tasks

• Able to quickly memorize complex or multiple orders

• High school degree or equivalent

• Previous experience as a busboy, cook, or relevant work experience

• Legally able to work in establishments which serve alcohol

• Able to work early mornings, nights, and weekends

• Must pass a background check

• Able to read and write

Duties and responsibilities

• Ensure sales and trade-in records are entered into system in time (Within 1 working day after full docs received).
• Scanning of sales documents onto shared drive. Ensure complete sets of sales documents (ie. Sales agreement, sales approval, payment breakdown, log card, delivery checklist and etc.) are scanned and properly named within 1 working day after full docs received.
• Receipts checking (when enquired by salesman or ops admin). Ensure customer payments are deposited into bank account.
• Receipts application - Ensure receipts are recorded in system within one working day and posted accordingly.
• Stock financing/ floor stock application or extension.
• Assist in queries related to AR from salesman or operations admins.
• Sales reconciliation between sales listing and Gsheets. Ensure all cars delivered in the month are recorded accordingly in system.
• Any adhoc tasks assigned by Group Finance Manager.

Qualifications

• Possess at least Diploma/Degree
• Computer literacy and proficient in Microsoft Office, Excel and related products (eg G-sheet)
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Possess upstanding character traits and work ethics including honesty and dependability
• Good communication skills (English/Mandarin)

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Handle office admin duties

Handle fullset account

Prepare payment voucher, bank reconciliation, invoice and quotation

Job Responsibilities:

1) Assist our warehouse team in proper setup and smooth operations of the warehouse.

2) Receiving & inspection of incoming goods to warehouse.

3) Preparation of documents and issuance of goods to drivers for delivery to customers.

4) Preparation of goods for customer upon confirmation of orders.

5) Perform data entry work and check stock details in Warehousing Management System

6) Perform stock checking duties and mandatory monthly stock take.

7) Maintain good housekeeping practices in the warehouse.

8) Any other duties as assigned by the superior.

Job Requirements:

1) Perform warehousing duties to carry and move heavy goods in the warehouse.

2) Able to utilise warehousing equipment to move goods in and out of the warehousing facilities.

3) Possess some computer knowledge to input data into Warehousing Management System.

4) Able to work in a non-air-conditioning, natural fan ventilation warehousing environment.

5) Able to rotate between morning shift 9am-5.30pm (Off-Sun) and afternoon retail hours shift 12.30pm-9pm (Off- on a fixed weekday).

6) Those with forklift license and at least 1 year experience preferred.

7) Able to start work immediately or within short notice.

8) Those without experience but can carry heavy goods, willing to learn with positive attitude are welcome to apply.

9) Candidate must possess at Primary/Secondary education or O level/Diploma in Logistics or its equivalent.

The PR People is a boutique PR firm that specialises in beauty, lifestyle, and fashion brands. Our list of clients includes both international beauty MNCs and cult labels, including Sephora, Gucci Beauty, Dolce & Gabbana Beauty, Chloe, Tiffany, Drunk Elephant, Massimo Dutti, and Lady M. Our scope of work covers the gamut of beauty, lifestyle, and fashion launches, including those for makeup, skincare, fragrances, spas, body care, aesthetic clinics and more.

Key Responsibilities:

• Provide administrative support to the team including managing emails, scheduling meetings, and organising office supplies.
• Act as a point of contact for clients or vendors, answering inquiries, and directing communication to appropriate team members.
• Assist in the preparation and distribution of client materials
• Manage calendars for agency executives, scheduling meetings, appointments, and coordinating travel arrangements as needed.
• Maintain and organise digital and physical files
• Assist in the planning and execution of projects, including logistics coordination, as required.
• Assist with basic financial tasks such as processing invoices, tracking expenses, and managing petty cash.
• Liaise with internal and external partners on invoices and payment related matters
• Upkeep and maintain the office

Qualifications:

• Good communication skills, both written and verbal.
• Able to multitask
• Proficiency in Microsoft Office Suite.
• Attention to detail

Working hours: 930am to 630am Mondays to Fridays. Availability to start immediately is a plus.

Please note that only suitable applicants will be contacted.

• Assist in day-to-day operations and food preparation
• Maintain high standard of cleanliness and sanitation in the kitchen
• Manage food inventory
• Ensure the consistency of food quality and quantity
• Any other ad-hoc duties as assigned

Requirements:

• Possess valid Food Hygiene certificate
• Working Hours: 5 day work week, shift based
• Location: Suntec
• Salary: Up to $2000
• Able to start work on short notice or immediate

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong See Yun

EA Reg ID: R21100918

EA Licence No.:19C9603

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provides support to the General Manager in daily administrative tasks.
• Providing administrative support for the General Manager
• Respond and resolves administrative requests and inquiries.
• Working closely with Management Team as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Do quotations
• Providing other organizational support such as ordering supplies and equipment.
• Involved in Ad-Hoc Projects.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Job Description & Requirements

Responsibilities:

• Assist in full specturum of HR & Admin related work duties within the office context

Requirements:

• Must be willing to take instruction, teamwork, pro-active, resourceful, meticulous and results oriented
• Candidate must possess at least GCE N level with HR & Admin experiences
• Ability to work independently in a fast-paced environment;
• Candidates who can commence within short notice are preferred

NOTE:

Please note that our company is solely hiring Singaporean / Singapore PRs only,

we do not have foreign worker quota to hire foreign candidates

· Provide administrative support for operation department.

· Issuing delivery order and service order.

· Arrange delivery schedule

· Arrange maintenance schedule

· Manage Accounts Receivable functions

· General AR invoice and follow-up collection.

· Maintain accounting department and records, ensuring all files are up to date.

· Assist in the implementation and maintenance of the computerized accounting system.

· Assist in daily admin department operations.

· Ad-hoc tasks as per assigned.

Requirements

· Candidate must possess at least Certificate in accounting.

· Minimum 1 year accounting and administrative experience.

· Must have basic computer knowledge.

· Good communication and interpersonal skills.

· Fast learner and positive thinking.

· Initiative, hardworking and willing to learn.

· Able to adapt in multi-tasking environment.

· Able to work independently.

· Ability in written, oral & work as a team member.

· Initiative, hardworking and willing to learn.

· Entry level candidates are welcome.

Since our inception in 2016, Rothesay Holdings Pte Ltd have been steadily growing as a trusted distributor of alcoholic beverages in Singapore, serving as the reliable choice for numerous F&B businesses.

Additionally, we proudly manage www.theliquidcollection.com, offering a wide selection of quality liquors to our valued consumers.

If you're seeking a role in a company with a strong foothold in the industry and a commitment to excellence, consider applying to be a part of our team!

Responsibilities:

1. Ensure accurate goods receipt and verification.

2. Manage order routing, assign tasks to vehicles, and generate picking lists.

3. Perform picking and packing operations for drivers, ensuring accurate outbound stock.

4. Assist in loading and unloading stock.

5. Occasionally accompany drivers on deliveries.

6. Maintain warehouse cleanliness through regular housekeeping.

7. Conduct routine stock takes.

Requirements:

- PC literate.

- Physically fit to handle heavy load

- Experience in the wine and spirits industry would be an added advantage.

Job Requirements:

· Minimum 01-year relevant working experience, preferably in security industry

· NSTC admin and document daily submissions, not to be missed

· List of job scope includes but not limited to:

. Purchasing

-> Monthly stationaries

-> Biscuits for sites

-> Officers’ uniforms and lanyards

-> Printer rollers for Vales or other required sites

-> Any other adhoc such as company events ordering and purchasing

. Maintaining assets and updating of listing

-> Laptops, mobile phones, body cameras for which sites or which personnel have withdrawn it

-> Printers administrative – to contact vendor for any issues or any toners replacements

. Logistics preparation all new and existing sites

· All Ops related administrative follow up or documents upon request from HR Department

· Course application and arrangements for officers upon request from Ops and HR

· Answering of phone calls, transferring the calls to respective personnel

· Social media maintenance such as postings and collating information and pass it to Operations Manager or Human Resource Department

· Attending to walk-ins or arranged interviews and ensure documents required are in place

· Proficient in MS Office applications eg. Excel, Word, Outlook

· Strong analytical skills and sense of responsibility, meticulous and independent

· Strong multitasking skills and sense of urgency in fast pace working environment

· Submission of daily report to reporting head, to list down what was done during the work hours

· Must be able to start work immediately or within short notice

Account Assistant - Job Scope

• To match, verify and acknowledge relevant documents
• Proper data entry into system
• Basic accounting knowledge
• Manage day to day account payable and account receivable
• Prepare bank transaction for AP
• Other accounting related work and administrative support
• At least 1 year of relevant experiences