Work Type: Onsite

Responsibilities:

• Provide administrative support to the Project Lead.
• Coordinate invoices with the purchasing team.
• Act as a liaison between departments and the Project Manager.
• Manage project documentation and filing systems.
• Coordinate submissions to clients and authorities.
• Support weekly and monthly project meetings.
• Handle ad-hoc tasks as required.

Requirements:

• Diploma, NITEC, Higher NITEC, or equivalent in any field.
• Minimum 2 years of relevant experience preferred; fresh graduates are welcome.
• Proficient in Microsoft Office and Project.
• Strong organizational and multitasking skills.
• Excellent command of English with a positive working attitude.

Working Hours: 8:00 AM - 5:00 PM, Monday to Friday.

Finance and Accounting:

• Assist in preparation of journals for month end closing
• Assist in preparation of balance sheet reconciliations for accruals and intercompany GL accounts
• Updating of monthly financial performance slides and performing variance analysis
• Assist in operational admin matters such as preparation of provision of bank statements, processing of refunds to customers
• Assist on preparation of schedules and ad hoc reports
• Processing invoices for payment
• Performing UAT on system enhancements and conduct regular testing to ensure that backend system accounting entries comply with accounting principles

Financial Planning and Budgeting:

• Assist in quarterly budgeting and forecasting exercises

Business Partnering:

• Liaising with CFUs on accounting and admin matters

Requirements

• Diploma in Accounting or equivalent from a recognized Polytechnic
• Minimum of 3 years of relevant working experience
• Experienced in Business Partnering, Accounting, Financial Planning
• Organised and meticulous.
• Good interpersonal and communication skills, team player who is able to work independently, and able to ability to manage different workstreams concurrently.

Administrative Support

• Document Management: Maintain, file, and manage company documents, safety reports, and client correspondence.
• Scheduling & Coordination: Organise meetings, appointments, and safety training sessions for consultants and clients. Update company calendar for the above mentioned as well as client audit dates.
• Data Entry & Record Keeping: Accurately input and maintain records of safety audits, inspection reports, and compliance documentation.
• Correspondence: Handle both internal and external communications, responding to emails, phone calls, and inquiries from clients and vendors.
• Consultant Assistance: Provide support to consultants by preparing materials, reports, or presentations for client meetings or safety audits.
• Timesheet Management: Collect and manage timesheets, particularly for consultants working on client projects.
• Attendance Records: Maintain attendance and leave records for all staff members.

Client Interaction

• Client Communication: Act as a point of contact for clients, providing them with relevant updates, and ensuring their queries are addressed in a timely manner.
• Appointment Management: Schedule safety consultancy meetings, site visits, and training sessions with clients.

Office Management

• Inventory Management: Monitor and replenish office supplies, safety equipment, and training materials as required.
• Vendor Management: Liaise with suppliers for office needs, maintenance, and other services required to support daily operations.
• Facility Management: Ensure the office is well-maintained, addressing issues such as equipment repairs and office cleanliness.

Interested parties please email your CV to : [email protected]

Job Highlights- Working on 12hrs shift;

1 Week - 2days work: Wed & Thur, 5 days rest: Sun, Mon, Tue Fri Sat

2 week - 5days work: Sun, Mon, Tue, Fri, Sat , 2 days rest: Wed & Thur

** staff can change work/off days as long as other colleague agrees

• Answer and direct phone calls, reply to email
• Carry out administrative duties such as filing, data enty etc
• Supporting internal and external inquiries and requests, including quotation
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘N’ level with at least 1 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• Pay attention to detail

This advertisement is recruiting for the position of Admin Assistant.

If successfully selected, you will be seconded to MOE primary school located in Corporation Walk.

Contract Period: from 1 Mar 2025 to 28 Feb 2026 (Base Year).

Option to Extend: from 1 Mar 2026 to 28 Feb 2027.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 0.5 hour lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

The service required are set out as follows :

• Perform as Admin Assistant located at the School’s General Office to attend to general queries, eg. public queries and attending to the needs of pupils, to ensure all queries correspond to the public/student in a timely manner, receive deliveries.
• Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.
• Perform any other administrative duties assigned by the School Leaders or Admin Manager.

The personnel shall minimally have the following qualifications, skills and experience:

• Good communication, pleasant disposition and inter-personal skills.
• Basic Proficiency in MS Office like Word, Excel and PowerPoint and GCE ‘O’ or ‘N’ level with a credit in English.
• Preferably have at least one year of past experience working in a school environment.

We are looking for one who is:

• Fluent communication skills in both Mandarin and English
• Able to be on standby and responsive as needed
• Pleasant personality, good temperament, reliable, down-to-earth, and extremely detail-oriented
• Occassional travelling is required
• Work in office (Hillview/Newton)
• $10/hr, 3 days work week between Mon-Fri 9-5pm
• 2 weeks probation with training provided $8/hr
• Convertabe to full time position
• Bonus provided at the end of every 12 months with us

Apply if you fit the requirements and will like to explore your career with us:)

Responsibilities

• Assist to plan and organize various activities, including but not limited to birthday parties, holiday celebrations, and social dinners, including reservations and arrangements
• Provide additional administrative support, including but not limited to administrative tasks during travel, property rental administration, and medical arrangements and accompaniment
• Calendar Management of Senior Management including travel management and planning
• Organise and schedule meetings and events, including arrangement of venues, preparing agendas and materials
• Assist in the preparation of reports, presentations, and other documentation as needed. Ensure all materials are accurate and delivered on time.
• Minutes taking and ensure timely follow up on action items
• Act as the primary point of contactfor customers i.e. handle phone calls, emails and correspondence.
• Provide administrative support, including email correspondence, document management, admin building, pantry, facilities logistics, events planning and setup
• Other admin duties – obtaining supplies, sorting/distributing mails, general office administrative tasks

• Company located at Kaki Bukit

• Monday – Friday 8am – 5pm

• AWS + Variable Bonus

• Excellent Welfare & Benefits

• Well Established Packaging Solutions Company

Job Scope

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery.
• Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance. Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned. Required Skills.

Requirement

• GCE O Level or Diploma in Accounting or relevant discipline
• 1 – 3 years of relevant work experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOO SOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin Assistant

(Marine Industry)

• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm
• S$ 2,200 - 2,800

Job Responsibilities

• Coordinate training programs, workshops, and seminars for employees and track records.
• Administer and manage corporate and employee insurance policies.
• Assist with recruitment, onboarding, and compliance for interns/apprentices.
• Handle work passes, visas, and regulatory requirements for foreign candidates.
• Manage IT service providers and ensure smooth communication.
• Maintain ISO certification and facilitate audits.
• Maintain organized filing systems, take minutes, prepare reports/presentations, and manage executive calendars.

Requirements

• Diploma/ Degree in Business Administration, HR, Accounting, or related field.
• Administrative/ coordination experience (L&D, insurance, HR).

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Description

Benefits: Attendance Incentive , Bonus , Birthday Voucher , Staff Discounts.

Job Responsibilities:
• Provide general admin support to Central Kitchen daily operation
• Coordinate work with Outlets and Central Kitchen
• Use WMS system to perform picking , receiving , and stock take
• Keying daily invoice
• Maintain proper filing
• Stock-take

• handling both halal and non halal stock take and DO.

· Handling incoming and outgoing goods

Perform stock related duties, including receiving, picking, packing, labelling

Job Requirements:
• Positive working attitude
• PC literate
• Independent and able to work in a team
• Other ad-hoc duties as assigned

• Position : Admin Executive (Car Insurance/Insurance Admin)
• Location : Sin Ming Drive
• Working hours : Monday - Friday 9am - 6pm
• Salary (commensurate with experience) : Up to $3500 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Automotive/Automobile

Main Responsibilities:

• General email servicing and enquiries support for Insurance team
• Data entry of prospective customers into cloud-based system
• Follow up on new leads to secure new clientele
• Generate quotes from insurers to support dealers
• Generate daily sales report
• Generate monthly renewal list to call and follow up
• Prepare monthly reports such as tallying monthly sales against reported cases
• Tally warranty cases taken in and generate Excel report
• Administrative duties to ensure completeness of insurance documentation
• Other ad-hoc matters assigned

Requirements:

• Min O’Levels
• Min 2 years’ experience in insurance administration
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

We are hiring Temp / Contract Admin Assistant (Office hours) to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Scope

• Provide admin support for the departments
• Printing and delivery of course notes, office admin work
• Check and upload databases
• Answer queries through emails and calls
• Extracting of data, preparation of reports and administrative support for meetings
• Other ad-hoc administrative duties assigned

Job Requirements

• Min GCE A levels or Diploma in any studies
• Able to commence work on immediate basis
• Proficient in Excel

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]


Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan
Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

Job Responsibilities:

• Provide general admin support to Central Kitchen daily operation
• Coordinate work with Outlets and Central Kitchen
• Use WMS system to perform picking , receiving , and stock take
• Keying daily invoice
• Maintain proper filing
• Stock-take

Job Requirements:
• Positive working attitude
• PC literate
• Independent and able to work in a team
• Other ad-hoc duties as assigned

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Salary : SGD2,300 - SGD 2,800
• Working hours: Monday - Friday 830am to 6pm
  (once a month half Saturday 9am to 12pm)
• Location: Woodlands

Job Responsibilities

• Manage shipment documents (e.g., invoice, packing list, bill of lading) to facilitate seamless customs clearance
• To co-ordinate with warehouse team for export/import shipment preparation (i.e. cargo pick up, shipping marks)
• Liaise with freight forwarder on cargo space and shipment arrangement
• Resolving any issue or discrepancies that may arise during the shipping process
• Handle order modifications, cancellations, and requests for returns or exchanges
• Monitor and follow up on shipment status
• Advise and provide freight cost to sales department
• Monitor shipping costs and implement cost-saving measures without compromising service quality

Job Requirements

• Relevant working experience
• Experience with import/export regulations and customs procedures

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Title: Admin Executive

Location: Jurong (shuttle available from Jurong East MRT)

Timing: 9am-5:30pm/12:30pm-9pm/9am-9pm

Workdays: Mondays to Sundays

Duration: 1 year contract

Job Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.

Requirements:

- Some experience in basic office administrative duties

- Minimum GCE 'N' Levels or higher

- Proficient in MS Office

- Good spoken & written English

- Able to commit at least 4-5 shifts weekly

- Able to start work immediately

- Position is open only to Singaporeans & Singapore PRs only

Interested candidates, please email resume to [email protected]. For any questions, whatsapp to 96815824. Kindly do not send any resumes via whatsapp.

Element has an opportunity for a Administrator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

This role is based in Sungei Kadut Loop, Singapore.

Job Duties:

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

Job Requirements:

• Relevant experience within an office environment would be advantageous
• Highly motivated and organized individual with a flexible approach to work
• Detail-oriented and ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Able to work on Saturdays as of when required

HOW TO APPLY:

Interested applicants, please submit your updated resume to [email protected]

Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Name of Authority: Lakeside Primary School
Location Address: 161 Corporation Walk, Singapore 618310

Objective:
The Contractor shall provide one competent Personnel to support the front desk and general office administrative functions of the Authority. The Personnel will attend to general queries, assist in various administrative tasks, and ensure timely responses to queries from the public and students.

• The Contractor must submit the CVs of the proposed Personnel as part of the offer and price proposal. Only the submitted CVs will be considered for evaluation.

Duration of Service:

• Contract Period: From 1 March 2025 to 28 February 2026 (Base Year) + 1 March 2026 to 28 February 2027 (Option Year)
• Option to Extend: The Authority may extend the Contract for a further period of 1 March 2026 to 28 February 2027. The Authority has full discretion to exercise this option at any time before the expiration of the current contract period, in whole or in parts.

Personnel Working Hours:

• Mondays to Thursdays: 7:00 AM to 4:00 PM (inclusive of 0.5-hour lunch break)
• Fridays: 7:00 AM to 3:30 PM (inclusive of 0.5-hour lunch break)
• No service required on Saturdays, Sundays, or gazetted public holidays

Scope of Services:

The services required are as follows:

1. General Office Assistance:Attend to general queries (e.g., public queries, student needs) and ensure timely responses.
   Receive deliveries and assist in the coordination of tasks related to incoming goods or services.
   
2. Administrative Support:Assist with daily student attendance updates.
   Collect, enter, and maintain data in the school’s IT systems, spreadsheets, or other forms of records.
   Manage correspondence, including typing of documents, filing, and faxing.
   Perform other administrative duties as directed by School Leaders or the Admin Manager.
   
3. Additional Duties:Perform any other administrative tasks as assigned by the School Leaders or Admin Manager.
   

Qualifications, Skills, and Experience of Personnel:

The Personnel shall meet the following minimum qualifications and experience:

• Communication & Interpersonal Skills: Good communication, a pleasant disposition, and strong interpersonal skills.
• Technical Skills: Basic proficiency in MS Office (Word, Excel, PowerPoint) and GCE ‘O’ or ‘N’ Level with a credit in English.
• Experience: Preferably at least one year of past experience working in a school environment.

Position: HR and Admin assistant

• Working days & hours: 5 days, 8:45am – 5:45pm
• Salary: $2500 - $3000
• Working location: Tanjong Pagar

Qualifications:

• Bachelor's degree or Diploma in any related field.
• 1-2 years of experience in administrative responsibilities, preferably in the travel industry.
• Basic knowledge of HR is a plus.

Job Responsibilities:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Coordinate with vendors for office supplies and equipment maintenance.
• Manage the maintenance and cleanliness of office facilities.
• Liaise with building management for repairs and improvements.
• Maintain accurate and up-to-date employee records and company documentation.
• Ensure compliance with record-keeping and confidentiality standards.
• Facilitate effective internal communication through regular updates and announcements.
• Draft internal communications for distribution within the organization.
• Manage job posting and candidate sourcing.
• Administer employee benefits programs, including health insurance, leave policies, and other perks.
• Respond to benefits-related inquiries and provide guidance to employees.
• Organize company events and outings to promote team building and a positive company culture.
• Coordinate logistics for conferences, client meetings, and other events.
• Ensure adherence to health and safety regulations in the workplace.
• Implement and update emergency preparedness plans as needed.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

[Job ID: 829684]
Responsibilities :

1. Executive Secretarial Duties (80%)

• Prepare and manage documents, reports, and correspondence.
• Organize and coordinate meetings, conferences, and travel logistics (including flights, accommodation, and transportation).
• Manage calendars, schedule appointments, and handle event coordination.
• Oversee internal and external communication, including emails and mail.
• Serve as a point of contact for inquiries and manage the flow of information within and outside the organization.

2. Sales Planning Support (20%)

• Prepare materials for sales meetings and consolidate forecasts.
• Maintain and update customer and user databases.
• Monitor sales opportunities and generate status reports.
• Assist in creating and managing digital content, including website updates and sales tools.
• Support planning and execution of events such as seminars, exhibitions, and webinars.
• Arrange and monitor email campaigns, social media, and online advertisements.

Requirements :

• A minimum of 3 years of experience in a similar secretarial or administrative role.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
• Strong verbal and written communication skills in English and Japanese to coordinate with counterparts in Japan.
• High level of security awareness and information literacy.
• Exceptional attention to detail and a proactive approach to supporting the team.
• Excellent interpersonal skills to collaborate effectively with internal and external stakeholders.

If you are interested in the role, please feel free to contact me at
[email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Job Description

We are looking for a dedicated and organised Admin Executive to join our growing digital lock business. The ideal candidate will play a pivotal role in providing excellent customer service and ensuring smooth day-to-day operations.

Responsibilities:

• Assist walk-in customers with inquiries, providing product information and support.
• Respond promptly and professionally to customer requests via WhatsApp Business and other communication channels.
• Manage general administrative tasks, including maintaining records, processing orders, and coordinating schedules.
• Support the team in handling operational activities, such as inventory checks and basic reporting.
• Address and escalate customer concerns to the relevant team members when necessary.
• Perform ad-hoc duties as required to support the business.

Job Requirements

Qualifications & Experience:

• Singaporean/PR
• Prior experience in customer service or administrative roles is a plus.

Skills & Competencies:

• Strong communication skills, both verbal and written.
• Proficient in Google Drive and comfortable with using WhatsApp Business.
• Highly organised and detail-oriented with the ability to multitask.
• Customer-focused with a friendly and professional demeanour.
• Able to work independently and as part of a team.

Additional Information:

• Work location: 501 Jurong West Street 51, Singapore 640501
• Work hours: 9.30 am - 6 pm
• Attractive remuneration package with opportunities for growth.

Job Overview:

The Senior Procurement & Admin Executive will be responsible for overseeing procurement operations and ensuring compliance with quality standards, and improving processes and sourcing strategies to ensure the timely delivery of projects. Acting as a key interface with vendors and external stakeholders, leading vendor selection and evaluation processes. With a strong background in both Engineering and procurement functions, this position may also involve preparing training materials for the team.

Responsibilities:

• Develop and execute procurement strategies for equipment and parts, including reviewing the current supply chain and expanding sources of equipment to reduce costs and improve margins.
• Negotiate prices with vendors and suppliers to obtain the best value for the company.
• Manage inventory of equipment and parts, including developing and implementing proper storage and monitoring procedures.
• Improve logistics arrangements to ensure timely deliveries and avoid project delays due to vendor issues.
• Clarify product details, cost estimation, and project logistics for effective procurement planning.
• Develop new vendor relationships and evaluate vendor performance to ensure a high level of service.
• Draft contracts for management approval and ensure procurement operations comply with regulations.
• Join strategic sourcing activities, bid evaluation, and vendor selection processes to identify new opportunities.
• Manage delivery schedules and products, including preparing bids based on assessment criteria for vendor selection.
• Prepare vendor categories and review and shortlist bid submissions.
• Review data to advise changes to procurement policies and monitor procurement budget and expenses.
• Work with key stakeholders on sourcing proposals to ensure alignment with business objectives.
• Any other adhoc admin duties as per management's assignment

Professional Skills & Personal Capabilities:

• Knowledge in business, finance and government procurement will be an advantage
• Proficient in Excel, Data Analytics tools and SAP software
• Good interpersonal and communication skills
• Organised and meticulous
• Enjoys critical thinking, problem-solving and analytical work
• Able to work independently and in a team
• Able to work in a fast-paced, challenging and dynamic environment
• Good project management skills

Education

Tertiary qualification in any discipline (preference for business, procurement, or related fields).

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches, and members.
• Manage club inquiries from members and the public.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Flexible work schedule and supportive work environment.
• Commision Pay

WORK SCHEDULE: 5 Days Week

• Collaborate with our administrative team to deliver an exceptional customer experience across all areas of the company.
• Review purchase orders (POs) and delivery orders (DOs) from internal and external parties to ensure accuracy in items, quantities, and amounts.
• Perform data entry tasks to maintain accurate records.
• Handle filing, document verification, and checks efficiently.
• Manage office administration tasks, including answering phone calls.
• Stay well-organized, detail-oriented, and capable of thriving in a fast-paced environment.
• Assist with human resources and payroll-related activities.
• Undertake additional administrative or accounts-related duties as assigned.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Accounts and Admin Assistant
• Working Location: Woodlands
• Working Hours: 5 days (Mon - Fri, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,200 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Support a wide range of Accounts Receivable (AR) duties, including preparing invoices, verifying sales, managing month-end closing, and performing account reconciliation.
• Prepare and process various documents, such as Invoices (Credit and Cash Terms) and Credit Notes.
• Track and monitor collections and payments, updating the Aging List for the Sales team to follow up where necessary.
• Reconcile outstanding payments, resolve billing disputes, and address discrepancies.
• Prepare and process Purchase Orders (PO).
• Assist with Stock Management, including tracking daily stock movements and managing monthly and year-end stock take.
• Ensure accurate and timely entry of AR, AP, and GL transactions into the accounting system.

APPLY NOW!!!

• Diploma or Certificate in Accounting or equivalent
• Proficient in Microsoft Office applications
• Good organizational skills with excellent time management and the ability to prioritize tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #69318 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.
• Familiarity with employment laws and HR best practices.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Location: Shenton Way (Near MRT)

5 Days Work Week

Salary: $2,800 - $3,200 (depending on experience)

Responsibilities

• To provide efficient office administration and HR support by ensuring smooth day-to-day operations, maintaining effective communication, and organizing office needs.
• Monitor usage and costs of supplies (e.g., stationery, printing consumables).
• Coordinate maintenance for office equipment, pantry upkeep, and pest control.
• Arrange housing, relocation, and tenancy agreements for expatriates.
• Coordinate repairs and renewals with vendors.
• Prepare onboarding documents, access cards, and locker assignments.
• Manage exit formalities and asset return.
• Maintain and adjust electronic leave records.
• Assist with insurance claims, medical benefits, and hospitalization.
• Handle PSA passes, car permits, and travel expense claims.
• Support planning for team bonding activities, CSR events, and family day.
• Arrange travel bookings, visas, and accommodations for management and visitors.
• Create invoices in system and manage GIRO applications.
• Assist with projects assigned by the Assistant GM or HR/Admin team.

Requirements

• Diploma or equivalent qualification in Administration/Office Management.
• 1-3 years in Administration/Office Management.
• Good communication and interpersonal skills.
• Proactive, organized, and detail-oriented.
• Negotiation and vendor management skills.
• Team player with critical thinking abilities.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465